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Federal Disaster: 4013-DR-NE #387EMERGENCY MANAGEMENT AGENCY MG Judd Lyons Director 1300 Military Road Lincoln, Nebraska 68508 -1090 Phone: (402) 471-7421 Dave Heineman Governor April 9, 2012 BLAIR, CITY OF % ALLEN SCHOEMAKER (DIR OF PBLC WRKS)/ROD STORM (CITY ADMIN) 218 S 16TH ST BLAIR NE 68008 Dear Mr. Shoemaker In regards to Federal Disaster: 4013 -DR -NE the SA obligation process has begun. Enclosed is /are an electronic copy(s) of Subgrant Application(s) #3 87 for your agency. You have 60 days from the date of this letter to file an appeal with the State if there are any issues regarding your Subgrant Application. This is a copy for your records only. No further action is required at this time. Soon the payment process will begin. Once your projects are completed and payments have been made please review and sign the Project Completion and Certification Report (PA), which you will receive with your final federal payment. Once all Federal funds have been paid to your agency in regard to this disaster and the P4 is returned to the Public Assistance Office State funds will be paid, if applicable. Until the PA is signed and returned to our office, no State disaster - related assistance payments will be made to your agency. If you have any questions please call Julie Bergfield (402) 471 -7216. Sincerely, Donny Christensen State Public Assistance Officer An Lguat Opporhinity/Afflrniative Action Employer q- printed on recycled paper Federal Emergency Management Agency E- Grants Page 1 of 5 PA- 07- NE- 4013 -PW- 00387(0) P Applicant Name: Application Title: BLAIR WAFF05A - Emergency berm removal, sand /sediment debris Period of Performance Start: Period of Performance End: 08 -12 -2011 02 -12 -2012 Subgr^ant Application - Entire Applicati ®n Application Title: WAFF05A - Emergency berm removal, sand /sediment debris Application Number: PA- 07- NE- 4013 -PW- 00387(0) Application Type: Subgrant Application (PW) Bundle Reference # (Amendment #) I Date Awarded PA -07 -NE -4013- State - 0028(35) 04 -05 -2012 Note: The Effective Cost Share for this application is 75% FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. WAFF05A PA ID NO. 177 - 05350 -00 DATE 01 -05 -2012 CATEGORY A FEMA 4013 - DR I -NE APPLICANT: BLAIR WORK COMPLETE AS OF: 12 -31 -2011 :15 % Site 1 of 1 DAMAGED FACILITY: Emergency berm removal, sand /sediment debris, sandbags, and COUNTY: Washington vegetative debris LOCATION: LATITUDE: LONGITUDE: 41.55311 - 96.09656 41.54266 - 96.13609 PA 07 -NE- 4013 -PW- 00387(0): 41.55141 41.5517 - 96.10563 - 96.0983 218 South 16th Street, Blair, NE. 68008 41.55193 - 96.09673 DAMAGE DESCRIPTION AND DIMENSIONS: PA -07 -N E -4013- P W -00387 (0) : Beginning on May 24 and continuing to August 1, 2011, flooding from the Missouri River and various tributaries impacted the city of Blair. Due to the floodwaters, the sub grantee undertook emergency protective measures for the protection of its water treatment (WTP) and wastewater treatment (WWTP) facilities and access road which included the construction of an earthen berm around the facilities and along the access road. Per the design specifications, the berm was constructed on a 2.5:1 slope, faced with rip rap, anchored with concrete slurry in sections and plastic anchored by sandbags in other sections and including silt fencing at the perimeter. The coordinates given above are for the Blair City Hall located at 218 South 16th Street, Blair, NE. 68008. This is a draft and is subject to change. The floodwaters caused disruption of normal gravity flows into the river from the WTP, causing the sub grantee to institute emergency pumping operations to maintain normal capacities. The sub grantee constructed a triangular shaped rip rap retention basin east of the berms within a riverside park. The emergency pumping resulted in the discharge of limestone sludge sediment into the basin. The floodwaters also deposited sand /sediment and vegetative debris along the river bank and inland of the riverside park. Damage Description and Dimensions Site 1: Fairview Drive (Access road) to Water/Wastewater Treatment Plants (Start 41.55170 / - 96.09830 to Finish 41.55141 / - 96.1058:1) Pact of https: / /isource. fema .gov /emmie /viewApplication,do 4/6/2012 Federal Emergency Management Agency E- Grants Page 2 of 5 Marina Drive. Emergency protective berms were constructed on the north side of Fairview Drive and encompassed the sub grantee's Water/Wastewater Treatment Plants. The total length of the berms was a measured 3,130 If, an average width at the base of 40 feet and 20 feet at the top for a total average width of 30 feet, and an average height of 8 feet . The berms were constructed of dirt, faced with 2,608 cy of rip rap, anchored in sections with concrete slurry, plastic and 233 cy of sandbags and approximately 1,430 If of silt fencing. A separate retention berm was constructed, starting on the east side of the main berm (Start @ Fairview Drive 41.55194 / - 96.09794 Finish 41.55331 / - 96.09831), The berm was constructed in a triangular shape entirely of rip rap and measured 462 If x 20 ft x 9 ft. The following calculations were used to determine quantities and reasonableness: 3130 If x 30 ft (average width) x 8 ft (average height) = 751,200 / 27 = 27,822 cy Rip Rap in the retention basin: 462 If x 20 ft (width @ base) x 9 ft (height) = 83,160 / 27 = 3080 / 2 (for shape) = 1540 cy Rip Rap on main berm face: 3130 If x 15 ft (average width of face) x 1.5 ft (average rip rap depth) = 70,425 / 27 = 2608 cy Total rip rap: 1540 cy + 2608 cy = 4148 cy Sandbags, plastic, and slurry: 700 If x 6 ft x 1.5 ft = 233 cy Silt fencing: Approximately 1,430 If Damage Description and Dimensions Site 2: Optimist Park, north of State Route 30, at the Missouri River (Start 41.55193 / - 96.09673 Finish 41.55311 / - 96.09656). The floodwaters deposited 553 cy of scattered natural river sand along a 311 If x 32 ft x an average depth of 1.5 ft section of the Park's riverfront. The sand covers one of two lanes of the Park boat ramp and the Park has remained closed since the event due -in -part to this accumulation of sand. In the inland from the river area of the park, discharge from the emergency pumping into the retention basin deposited 2,357 cy of scattered limestone sludge sediment in depths averaging 6 inches to a 278 If x 458 ft section. The floodwaters also deposited 370 cy of scattered vegetative debris into this same section of the park. The following calculations were used to determine quantities and reasonableness: Sand /sediment from the riverfront: 311 If x 32 ft x 1.5 ft (average depth) = 14,928 / 27 = 553 cy Limestone sludgesediment from the inland area: 278 If x 458 ft x .50 (average depth) = 63,662 / 27 = 2,357 cy Total scattered sediment debris 2,357 + 553 = 2,910 cy Vegetative debris 100 If x 20 ft x 5 ft = 10,000 127 = 370 cy SCOPE OF WORK: PA -07 -N E- 4013 -P W -003 87 (0) : Work Completed Contract - Analytical, Engineering and Testing Services: The sub grantee secured, following its own procurement policies, the contractual services of HDR Engineering, Inc. to coordinate with the Nebraska Department of Environmental Quality (NDEQ) and various vendors for the environmental testing and analysis of debris for hazardous materials, surveying and quantifying debris, preparing bid documents, conduct site visits for potential bidders, and soliciting estimates from contractors for the debris removal operation. DDD -SOW Note: Site inspections and measurements performed by the Project Specialist revealed variances in the dimensions and quantities with dimensions and quantities contained in the bid package prepared by the sub grantees contracted engineering firm. The engineering firm's estimate calculated less debris volumes and represent less than a 10% variance from the calculations contained in the Damage Description and Dimensions. The Project Specialist calculations are used to determine reasonableness of the bid package. The bid package did not address specifically the vegetative debris that was noted by the Project Specialist. This debris will be removed under the miscellaneous items of the bid and disposed of at the same certified landfill. Contract - Bid Estimate: Per the completed bid package, the sub grantee solicited and received, following its own procurement policies, four competitive bids for the removal and placement of approximately 21,600 cy of earthen berm into excavation; removal and stockpile of 6,000 cy of earthen berm and 2,200 tons of rock rip rap; removal and disposal of 800 cy of river deposited sand, 1,200 cy of lime sludge, miscellaneous sandbags and plastic, and 1.430 If of silt fence to a certified landfill, Pheasant Point (Douglas County) Landfill located at 13505 North 216th Street, Bennington, NE. 68007 (41.38144 /- 96.25338), This Sub Grant Application (SGA) was written to the specifications of the lowest bid received for the competitive bidding process that was received by the sub grantee from Pink Grading, Inc. for the amount of $400,000.00, which represents a unit price of approximately $12.88 per cy. All bids received were for lump sum and are attached to this SGA. Contract - Engineering Services: The sub grantees engineering services contractor, HDR Engineering, Inc. estimates 72 billed hours of various disciplines to complete services during the debris removal operation. These services include pre work conferences and site visits, compaction testing, change orders, and substantial and final completion inspections. The estimate amount was derived by using the average hourly rate for the disciplines from the work completed invoice ($111.81) multiplied by the estimated hours (72) and totals $8050.32. Project Notes: The scope of work contained in the Pink Grading, Inc. bid references "seeding of disturbed areas ". This pertains to seeding for areas that may require slope protection and will be performed on an as needed basis. The sub grantees procurement policy is on file at the Joint Field Office (JFO) in Lincoln, Nebraska. The sub grantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other activities and are not included in any approved indirect cost rates. No mitigation opportunities are available because this SGA is for emergency work. If any eligible portion of the scope of work described in this Project Worksheet is reimbursed in the future via litigation, settlement, or any other mechanism; FEMA is required to reduce the amount of assistance for eligible work by such amount per §312 of the Stafford Act. As described in CFR Section 13.42, the sub grantee must maintain all work - related records for a period of three (3) years from applicant closure (final payment). All records relative to this project worksheet are subject to examination and audit by the State, FEMA, and the Comptroller General of the United States and must reflect work related to disaster specific costs. Document (s) entered may be subject to the Privacy Act of 1974. Document(s) entered may contain personal or privileged information and should be treated as "For Official Use Only ". Contents shall not be disclosed, discussed, or shared with individuals unless they have a direct need -to -know in the performance of their official duties. Unauthorized disclosure of this information may result in Personal Liability with Civil and Criminal penalties. Complete records and cost documents for all approved work must be maintained for at least 3 years from the date the last project was completed or from receipt of final payment, whichever is later. Project Notes: The Nebraska Department of Environmental Quality (DEQ) has made available requirements for meeting "State Requirements ", however, if Sub Grantee's are looking for Federal Dollars for Disaster Damages, then Executive Orders 11988 and 11990 need to be reviewed at the minimum. Presidential Directive 11988 Floodplain Management and 11990 Wetlands Objectives are: Avoid, to the extent possible, the long -and short- term adverse impacts associated with the occupancy and modifications of floodplains. Avoid direct and indirect floodplain development whenever there is a practicable alternative. Executive Order 11988 requires Federal agencies to avoid the 100 -year floodplain, unless there is no practicable alternative, or to mitigate the effects of potential flooding through such measures as elevating structures. FEMA must determine if a project is located in a Special Flood Hazard Area (SFHA) as designated on the National Flood Insurance Program (NFIP) Maps. Attachments: Engineering firm procurement documents Debris removal bid pakage Contractor Bids Flood Recovery Sampling Results HDR Engineering, Inc. estimate for work to be completd estimate Does the Scope of Work change the pre- https: / /isource. fema .gov /emmie /viewApplication.clo 4/6/2012 Federal Emergency Management Agency E- Grants Page 3 of 5 disaster conditions at the site? 1, Yes L 7 1 No Special Considerations included? .:.`. Yes _.i No Hazard Mitigation proposal included? [� Yes D No Is there insurance coverage on this facility? ;'... Yes No PROJECT COST ITEM CODE NARRATIVE QUANTITY /UNIT UNIT PRICE COST 1 0000 Work Completed 0 /LS $0.00 — $ 0.00 2 9001 CONTRACT 1 /LS $ 68,708.17 $ 68,708.17 3 9901 Direct Administrative Costs (Subgrantee) 1 /LS $ 1,407.00 $ 1,407.00 4 0000 Work to be Completed 0 /LS $ 0.00 $ 0.00 5 9001 CONTRACT 1 /LS $ 400,000.00 $ 400,000.00 6 9001 CONTRACT 1 /LS $ 8,050.32 $ 8,050.32 7 9901 Direct Administrative Costs (Subgrantee) 1 /LS $ 1,206.00 $ 1,206.00 8 0000 Insurance Adjustments 0 /LS $ 0.00 $ 0.00 9 5909 No Anticipated or Actual Insurance Proceeds 1 /LS $ 0.00 $ 0.00 immediately cease TOTAL COST $ 479,371.49 PREPARED BY Frank Fultz TITLE Project Specialist SIGNATURE APPLICANT REP. Allen Schoemaker TITLE Director of Public Works SIGNATURE SLAIR : PA- 07- NE- 4013 -PW -00387 Conditions Information Review Name Condition Type Condition Name Description Monitored Status Any change to the approved Final Review Other (EHP) Standard Condition #1 scope of work will require re- evaluation for compliance with No Approved NEPA and other Laws and Executive Orders. If ground disturbing activities occur during construction, applicant will monitor ground Final Review Other (EHP) Standard Condition #3 disturbance and if any potential archeological No Approved resources are discovered, will immediately cease construction in that area and notify the State and FEMA. This review does not address all federal, state and local requirements. Acceptance of federal funding requires https: / /isource. fema .gov /einmie /viewApplication.do 4/6/2012 Federal Emergency Management Agency E- Grants Page 4 of 5 Internal Comments No. Queue recipient to comply with all Date /Time Reviewer Comments 6 Award Review SYSTEM federal, state and local laws. ACCEPTED Final Review Other (EHP) Standard Condition #2 Failure to obtain all appropriate federal, state and No Approved 04 -03 -2012 with all federal, state and local laws. Applicant is required to local environmental permits Review BAUER JOY 07:05 PM GMT obtain all appropriate federal, state and local permits, and and clearances may environmental permits and clearances. Failure to do so may jeopardize federal funding. jeopardize federal funding. * * * * *jlb If ground disturbing activities Emergency berm removal, sand /sediment debris identified by occur during construction, applicant will monitor ground Standard disturbance and if any EHP Review Other (EHP) Condition #3 potential archeological No Recommended resources are discovered, will immediately cease construction in that area and notify the State and FEMA. This review does not address all federal, state and local requirements. Acceptance of federal funding requires EHP Review Other (EHP) Standard Condition #2 recipient to comply with all federal, state and local laws. No Recommended Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize federal funding. Any change to the approved Standard scope of work will require re- EHP Review Other (EHP) Condition #1 evaluation for compliance with No Recommended NEPA and other Laws and Executive Orders. As detailed in FEMA Fact Sheet Number 9580.3, the requirement to obtain and maintain insurance as a condition of receiving public Insurance Conditions Insurance assistance funding from FEMA Review (Grant Specific) Requirement applies to buildings, contents, No Recommended Waived vehicles, and equipment. The items described in this Subgrant Application do not fall in one of these categories. There is no insurance purchase requirement. Internal Comments No. Queue User Date /Time Reviewer Comments 6 Award Review SYSTEM 04 -05 -2012 03:28 PM GMT ACCEPTED "'Acceptance of federal funding requires recipient to comply Final 04 -03 -2012 with all federal, state and local laws. Applicant is required to 5 Review BAUER JOY 07:05 PM GMT obtain all appropriate federal, state and local permits, and environmental permits and clearances. Failure to do so may jeopardize federal funding. * * * * *jlb Emergency berm removal, sand /sediment debris identified by https:// isource. fema .gov /emmie /viewApplication.do 4/6/2012 Federal Emergency Management Agency E- Grants 4 lReview EHP IADAMSKI JOSEPH Page 5 of 5 subapplicant to be removed to a permitted landfill Emergency berm , sand /sediment debris identified by subapplicant to be removed to a permitted landfill - jadamski - 03/27/2012 13:46:37 GMT Emergency berm removal, sand /sediment debris identified by 03 -27 -2012 subapplicant to be removed to a permitted landfill - jadamski - 01:49 PM GMT 03/27/2012 13:42:22 GMT Berm removal, sand, sediment and debris identified by subapplicant to be taken to certified landfill. - jadamski - 03/27/2012 12:21:51 GMT Emergency berm removal, sand /sediment debris identified by subapplicant to be removed to a permitted landfill - jadamski - 03/27/2012 13:41:59 GMT 3 Initial HILLMAN 02 -15 -2012 *******Pending Review DAVID 08:12 PM GMT Pending Cost Verification 2 Initial BAILEY 02 -09 -2012 *******Pending Review STEVEN 07:19 PM GMT Cost Verification * * * * ** 1 lnitial BAILEY 02 -09 -2012 *******Pending Review STEVEN 07:19 PM GMT Cost Verification * * * * ** https:// isource. fema .gov /einmie /viewApplication.do 4/6/2012.