2014-16RESOLUTION NO. 2014- 16
COUNCIL MEMBER STEWART INTRODUCED THE FOLLOWING RESOLUTION:
WHEREAS, the Mayor and City Council have been presented with an agreement for the
provision of limited professional services between the City of Blair, Nebraska and Big Muddy
Workshop, Inc. for the Blair City Parks Master Plan and Trails System Update.
WHEREAS, said agreement is acceptable to the City of Blair.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF BLAIR, NEBRASKA that the agreement attached hereto, marked Exhibit "A' and by
this reference made a part hereof as though fully set forth herein, is hereby approved by the City of
Blair, Nebraska.
BE IT FURTHER RESOLVED THAT THE MAYOR OF THE CITY OF BLAIR,
NEBRASKA, is hereby authorized to execute and deliver said Agreement on behalf of the City of
Blair, Nebraska.
COUNCIL MEMBER STEWART MOVED THAT THE RESOLUTION BE ADOPTED AS
READ, WHICH SAID MOTION WAS SECONDED BY COUNCIL MEMBER ANDERSON
UPON ROLL CALL, COUNCIL MEMBERS SHEPARD, STEWART, KEPHART, RYAN,
ANDERSON, CHRISTIANSEN, JENSEN AND HALLVOTING "AYE" AND COUNCIL
MEMBERS NONE VOTING "NAY ", THE MAYOR DECLARED THE FOREGOING
RESOLUTION PASSED AND APPROVED THIS 13 DAY OF MAY, 2014.
CITY OF BLAIR, NEBRASKA
BY h"k
JAMEY. REALPH, MAYOR
on
ATTEST:
BRENDA R. WHEELER, CITY CLERK
(SEAL)
STATE OF NEBRASKA )
) :ss:
WASHINGTON COUNTY )
BRENDA R. WHEELER hereby certifies that she is the duly appointed, qualified and acting City
Clerk of the City of Blair, Nebraska, and that the above and foregoing Resolution was passed and
adopted at a regular meeting of the Mayor and City Council of said City, held on the 13th day of
May, 2014.
BRENDA R. WHEELER, CITY CLERK
—2—
An Agreement for the Provision of Limited Professional Services
for
City of Blair
Blair City Parks Master Plan and Trails System Update
Blair, Nebraska
This agreement is for limited professional landscape architectural services (hereinafter
referred to as "Agreement ") to be provided by the Big Muddy Workshop, Inc.
(hereinafter referred to as A/E) for City of Blair (hereinafter referred to as "Owner ") on
the project detailed under Article 1.
ARTICLE 1
SCOPE OF SERVICES
This Scope of Services outlines the professional services required to develop a city parks
master plan and trail system update for the community of Blair, Nebraska. This process
will create the community's first park master plan, and will update and consolidate the
City's existing trail system plan. A primary goal of the planning process to is determine
the wants and needs of local citizens relative to their parks and trails systems so this
information can be used to craft a vision that can guide future park and trail development
in Blair. Based on this goal, the planning process will include multiple venues and
opportunities for the citizens of Blair to participate in the planning process and influence
the final plans. The master plan process, outcomes and deliverables are defined in the
following scope of services.
Blair's Community Arboretum is comprised of five sites within the community. Three of
the arboretum sites are city parks (Ralph Steyer Park, Rhoades Park (rose garden) and
Black Elk Neihardt Park). As part of the park master planning process, the future
development of these three sites will be considered, as well as other potential arboretum
sites within the park system, and along city trails.
Planning Team
A planning team will be appointed by the Owner to work with the A/E during the planning
process. The team will consist of interested City Council members, interested Park Board
members, select city and interested members of the community. The total number of
team members, excluding the A/E, will be 6 -8 persons. The Owner shall empower the
planning team to review and approve work performed by the A/E on behalf of the Owner.
The Superintendent of Parks shall serve as the chair of the planning team.
Park and Recreation Board
The A/E will meet with the Park and Recreation Board during the planning process to
brief its members on the planning process and outcomes, and later to brief them on the
plan's progress as requested by the City Administrator or Parks Superintendent.
Members of the Board will be invited to attend all community input meetings.
Information Gathering & Analysis
1.1 Base Map The A/E will develop one or more base map(s) for use in master
planning at an appropriate scale, using City of Blair GIS information provided by
the Owner. The A/E is not responsible for determining the accuracy or
completeness of the city - provided base map information.
Result: Completed base map using existing City GIS data
Deliverable: Park master plan & trail system base map(s)
1.2 Existing Plan Review The A/E will review and analyze the relevant sections of the
City's current comprehensive plan, current zoning map and zoning ordinance
relative to the parks and trail planning effort. The A/E will review and analyze the
City's current trail system master plan.
Result. Consultant familiar with exiting adopted city planning documents
Deliverable: None
1.3 Natural Resource & Utility Information The A/E will obtain natural resource
information for the Blair area including publicly available geology, soils, floodplain
and natural plant communities. The City will provide the A/E with city utility
information regarding any service lines that occur in rights -of -way adjacent to city
park property, as well as within the trail rights -of -ways.
Result: A/E gains better understanding of park's natural resources and public
utilities
Deliverable: None
Project Visioning
1.4 Site Inventory The A/E will conduct a minimum of two site visits to all city parks
and trails to gain a familiarity with them. The first visit will include members of the
A/E's staff. A subsequent visit will involve the A/E's staff and key city park staff.
A. The A/E will conduct a site inventory, using a combination of mapping
information on copies of the base map and photographs. Tasks will include:
• generally verifying information shown on the base map,
• mapping existing vegetation, drainage ways and landforms in parks,
• examining existing features, facilities and the site's natural areas,
• developing an inventory of pedestrian circulation and accessibility issues within
each park,
• noting land uses adjacent to parks and along trail corridors,
• determining areas where screening or other improvements are necessary to
provide a high quality environment for individual park or trails,
• A/E will tour existing buildings within city parks system to observe existing
conditions and analyze their compliance with applicable accessibility
standards, and
• documenting site conditions by taking select photographs of each park and
trail.
B. The second site visit will include A/E and city parks staff. The purpose is to
jointly view each park's existing character, features and condition, and to discuss
potential uses.
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Result. A/E familiar with park and trail characteristics. On -site discussion between
A/E & Owner
Deliverable: None
1.5 Planning Team Meeting #1 — Visioning Session The A/E will conduct a planning
team meeting to establish project vision and direction. The meeting may include a
tour of the city parks and trails, several visioning exercises relative to the future
uses within the Blair city park system, and visions for each individual park and
trails. The A/E will lead a discussion on how these various elements relate to the
goals and objectives for the park master plan and trail system update.
Result. Planning team visits park and provides input on project vision, goals &
objectives
Deliverable: Meeting notes
1.6 Park Board Briefing. The City Administrator, Parks Superintendent and A/E will
meet with members of the Park Board. The A/E will brief them on the planning
process and outcome, as well as seek their input on the future development of
Blair's city park and trails systems. The Park Superintendent will be responsible for
setting the meeting date and time.
Result. Park Board informed on planning process. A/E gains first -hand input from
Park Board
Deliverable: Meeting notes
1.7 City & Key Stakeholder Interviews The A/E will conduct a series of interviews
with city officials, city staff and key stakeholders. An interview will be held with the
Parks Superintendent and permanent maintenance staff to obtain a broad
understanding of the policy, operations and maintenance issues that will affect the
development of the parks master plan and trails update. Other interviews may
include interested council members and Public Works staff members. The A/E will
also interview representatives from local interest groups to gain the perspective of
key stakeholders who have assisted the City in park development. Specifically,
these groups include Blair Lions Club, Blair Optimists Club, and Black Elk- Neihardt
Park Corporation and the Puppy Park Committee. The Parks Superintendent will
be responsible for contacting key stakeholders and setting up the interview date
and times with them. The A/E will discuss boating access issues at Optimist Park
with officials from Nebraska Game & Parks Commission, and possibly other
governmental agencies to gain their insights on options to improve boating access
at the park. The A/E will develop and post on the web, an on -line citizen survey
using Survey Monkey, or similar software to provide citizens an additional
opportunity to provide input without attending a meeting. The Owner will provide
the website link to the local media and chamber of commerce.
Result: A/E gains perspective of city goals and objectives, and other future
projects that might affect parks and trails. A/E gains information and perspective.
from key stakeholders. On -line survey to gain additional public input
Deliverable: On -line survey report
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1.8 Community Input Meeting #1 . The A/E will assist the Owner in conducting a public
input meeting to allow the public an opportunity to learn about the park and trails
master planning process, and provide their ideas regarding parks and trails future
development. The meeting will use a drop -in, open house format. During the two -
hour meeting, the A/E will periodically make a short presentation explaining the
master planning process, solicit input and answer questions. The A/E will develop
and provide a form to all participants on which they can record their written
comments. Upon the conclusion of the public meeting, the A/E, City staff and
Planning Team members will review comments received during the meeting.
Result. Public informed regarding project intent, schedule and input opportunities.
A/E and Owner receive public's input
Deliverable: Summary notes of public comments
1.9 Opportunities & Constraints Analysis To summarize the natural resource and
utility information, along with the site inventory notes, a graphic analysis will be
developed. This analysis will identify factors that present both opportunities and
constraints regarding future development of parks and trails. The Opportunities
and Constraints Analysis will be used to evaluate and validate park system and
individual park development concepts during the planning process' schematic
design and master plan phases.
Result. Graphic summary of factors influencing park development and land
management
Deliverable: Opportunities & Constraints Analysis
1.10 Draft Program Statement A written program statement will be developed to
establish a vision for Blair's park and trail system, recreational uses, future
development needs and general park maintenance, as well as other issues that
affect park and trail development. This program will later serve as a checklist to
ensure that the schematic concepts and preliminary park and trail master plan
satisfy all of the elements in the program. The draft program will include a
summary of building conditions and accessibility issues for each building within
Blair's park system. The draft program will also outline maintenance issues
generally for the entire park and trail system, as well as any unique requirements
within individual parks. The draft program will include an analysis for each current
and proposed trail within Blair. The draft program will also describe how Blair's
parks and trails can be developed to enhance the City's community arboretum,
which is an affiliate of the Nebraska Statewide Arboretum.
Result. Written summary of master plan elements and issues
Deliverable: Draft Program Statement
1.11 Schematic Dia. rg ams Using the Opportunities and Constraints Analysis along with
the draft program, the A/E will develop one or more schematic diagrams for each
park and trail. These "bubble" diagrams will generally locate, to scale, various uses
in each park including on -site circulation systems (vehicular, bike, pedestrian),
land uses for various parts of each park, new facilities such as picnic shelters,
playgrounds, overlooks, interpretive exhibits or structures, hiking trails,
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playgrounds and other significant architectural elements that impact park
development. The A/E will include information on proposed vegetation
management as appropriate.
Results: Bubble Diagram of site uses on base map
Deliverables: Schematic diagram(s)
1.12 Planning Team Meeting #2 — Draft Program & Schematic Diagrams The Planning
Team will meet to review stakeholder interview results, the opportunities and
constraints analysis, draft program statement, and the schematic diagrams for
parks and trails. The Planning Team will select the preferred schematic, or
preferred portions of the various diagrams for each park and trail. The preferred
diagram, or diagram portions will be used for the development of the preliminary
park system and trails master plans.
Result. Planning team input on written program & preferred schematic diagrams
Deliverable: Meeting notes
1.13 Community Input Meeting #2 --Schematic Diagrams The A/E will assist the
Owner in conducting a community input meeting to provide the public an
opportunity to review the schematic diagrams which will propose new uses and
development in parks, and future trails development. The meeting will use a drop -
in, open house format. During the two -hour meeting, the A/E will periodically make
a short presentation explaining the master planning process, solicit input and
answer questions. The A/E will develop and provide a form to all participants on
which they can record their written comments. Upon the conclusion of the public
meeting, the A/E, City staff and Planning Team members will review comments
received during the meeting. A/E will prepared written summary of public
comments received during the meeting.
Result: Public inform and provided comment opportunity on schematic diagrams.
A/E and Owner receive public's input
Deliverable: Summary notes of public comments
1.14 Preliminary Master Plan Using the preferred schematic diagrams, A/E will develop
the preliminary master plans for Blair's parks and trails. The master plans will
show all proposed park and trail development to scale in the locations proposed,
to a level of detail sufficient to evaluate the proposed development. The master
plan will show all roads, walkways, trails, parking lots, picnic facilities, shelters,
overlook points, new plantings, view sheds, interpretive exhibits, new structures,
and other features that are proposed to occur in the parks, or along city trails.
Result: To -scale plan of proposed park improvements
Deliverable: Preliminary master plan
1.15 Preliminary Cost Opinion To provide an order of magnitude indication of the cost
of implementing the various portions of the preliminary park and trail master plans,
the A/E will develop a preliminary opinion of construction costs as defined in
Article 3.8 of this Agreement. Quantities of the various construction items will be
estimated based upon the preliminary master plans. Since the opinion of costs will
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not be based upon detailed drawings, the assumptions made regarding the types
of materials, quality of construction and other issues that impact construction costs
will be documented. A construction contingency, bonding fees, design fees and
other soft project costs will be included in the cost opinion to determine total
project cost. The opinion of project costs will be developed using an electronic
spreadsheet program for ease of updating the opinion.
Result. Preliminary costing information defined
Deliverable: Order of magnitude construction cost opinion for park and trail
improvements
1.16 Planninq Team Meeting #3 — Preliminary Master Plan & Costs The A/E will
conduct a meeting with the Planning Team and Park Board to review the
preliminary master plans and cost opinions. The A/E will lead a discussion on
priorities of implementation to assist in developing an implementation strategy.
Result. Planning Team informed of plan and costs, and provides input on priorities
Deliverable: Meeting notes
1.17 Community Open House #3 — Preliminary Plan & Costs. The A/E will assist the
Owner in conducting an open house along with City staff to brief local citizens
regarding the preliminary master plan, costs and implementation priorities and to
answer questions regarding the project. The meeting will use a drop -in, open
house format. During the two -hour open house, the A/E will periodically make a
short presentation explaining the master planning process, solicit input and answer
questions. The A/E will develop and provide a form to all participants on which
they can record their written comments. Upon the conclusion of the public
meeting, the A/E, City staff and Planning Team members will review comments
received during the meeting to determine if any revisions in the master plan
documents are warranted. A/E will prepared written summary of public comments
received during the meeting.
Result. Public informed regarding project direction. A/E and Owner receive public's
input
Deliverable: Summary notes of public comments
1.18 Implementation Priorities The A/E will meet with the Owner to generally define
the priorities relative to specific park and trail improvements based upon public
comments and city resources. The A/E will develop a written document of the
priorities list.
Result: Owner and A/E prioritize costs for Planning Team comment
Deliverable: Implementation Priorities List
1.19 Pre -Final Master Plan & Costs Using the comments received during the third
planning team meeting and second public input meeting, the A/E will revise and
finalize the master plan. The cost opinion will be updated to reflect the revisions
made to the master plan.
Result. Master plan and costs refined for final review.
Deliverable: Pre -final master plan and cost opinion
R
1.20 Planning Team Meeting #4 — Final Master Plan The Park Board will be invited to
this meeting along with the Planning Team. The A/E will present the final master
plan, cost opinion and implementation priorities list at this meeting. Any revisions
to these documents will be completed after this meeting, reviewed as needed with
the Parks Superintendent and City Administrator. The final deliverables will be
provided to the Owner within two weeks after this meeting.
Deliverables: Meeting notes
1.21 Park Master Plan & Trails Update Written Report The A/E will prepare a concise
written report summarizing the planning process, opportunities for public input, and
findings and recommendations. The report will incorporate documents developed
during the planning process. The A/E will prepare a preliminary written report and
submit it to the Parks Superintendent and City Administrator for review and
comments. The A/E will revise and finalize the written report based upon
comments received from the City.
Deliverables: Preliminary and final report — one electronic PDF file of preliminary
report, and one printed copy and one electronic copy of PDF file of final report
Final Master Plan drawings — one full color copy of the City Parks Master Plan and
Trails Update drawing, one full -color copy of any drawings of individual parks and
trails, and electronic PDF files of master plan, park, and trails drawings
Final cost opinion -- one printed copy and one electronic PDF file of cost opinion
Final priorities list — one printed and one electronic PDF file of priorities list
1.22 City Council Presentations The A/E will attend up to two City Council meetings
and make a presentation on the master planning process and outcomes.
Deliverables: None
Owner - Supplied Items & Services
The Owner will provide electronic copies of the city GIS information for the entire
site to the A/E at no cost to the A/E. The layers provided by the City will include:
aerial photograph base, property parcel layer, 2 -foot contours, and city utilities
(water, sanitary sewer, storm drain system).
® The Owner will provide a copy of the 2005 Blair Trails Plan to the A/E at no cost to
the A/E.
The Owner will provide a copy of plans in the Owner's possession for park
buildings to the A/E at no cost to the A/E. These buildings may include: Optimist
Park, Black Elk- Neihardt Park shelter, and the historic depot at Lions Park.
The Owner will provide meeting space for all project meetings. The Owner will
inform participants of meeting dates and times. The Owner will be responsible for
publicizing public meetings.
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Additional Services
Any services required in addition to those listed in the Scope of Services for this project
will be performed upon written authorization from the Owner at the A/E's prevailing
standard hourly billing rates plus reimbursable expenses as shown on Attachment "A ".
Any services which are required to revise or redo work which has been previously
accepted by the Owner shall be considered "Additional Services" and will be invoiced at
the A/E's prevailing standard hourly billing rates plus associated reimbursable expenses.
Excluded Services
Providing a review and recommendations for the City's swimming pool and pool building
are not part of this scope of services, and the A/E assumes no responsibility to perform.
these services.
Services not set forth above as Basic Services or Additional Services and listed in Article
1 of this Agreement are excluded from the A/E's Scope of Services and the A/E assumes
no responsibility to perform such services.
ARTICLE 2
FEE ARRANGEMENT
2.1 Fee Type and Sum The A/E agrees to provide the above services for a lump sum
fee of Fifty -Five thousand, one hundred five dollars and no cents ($55,105.00).
2.2 Payment The A/E will bill the Owner on a monthly basis based on percent of work
completed. Billings will be provided on dates necessary to meet the Owner's payment
approval schedule. Payment terms are 30 days net. If payment is not received by the A/E
within 30 calendar days of the invoice date, the Owner shall pay as interest an additional
charge of one - and - one -half (1.5) percent of the PAST DUE amount per month, if
requested by the A/E.
ARTICLE 3
SPECIAL TERMS AND CONDITIONS
3.1 Access to Site Unless otherwise stated, the A/E will have access to the site for
activities necessary for the performance of the services at all reasonable hours.
3.2 Indemnification Owner agrees to indemnify and hold harmless the A/E from and
against any and all claims, damages, losses, and expenses arising out or resulting from
the performance of services under this Agreement, provided that any such claim,
damage, loss, or expense is not due to the negligent acts, errors, or omissions of the A/E.
3.3 Dispute Resolution In an effort to resolve any conflicts that arise during the master
planning process or following completion of the project, the Owner and the A/E agree that
8
all disputes between them arising out of or relating to this Agreement shall be submitted
to nonbinding mediation unless the parties mutually agree otherwise.
3.4 Limitation of Liability In recognition of the relative risks and benefits of the project to
both the Owner and the A/E, the risks have been allocated such that the Owner agrees,
to the fullest extent permitted by law, to limit the liability of the A/E and his
subconsultants to the Owner for any and all claims, losses, costs, damages of any nature
whatsoever or claims expenses from any cause or causes, including attorneys' fees and
costs and expert witness fees and costs, so that the total aggregate liability of the A/E
and his subconsultants to all those named shall not exceed the A/E's total fee for
services rendered on this project. It is intended that this limitation apply to any and all
liability or cause of action however alleged or arising, unless otherwise prohibited by law.
3.5 Dela s. The A/E is not responsible for delays caused by factors beyond the A/E's
reasonable control, including but not limited to delays because of strikes, lockouts, work
slowdowns or stoppages, accidents, acts of God, failure of any governmental or other
regulatory authority to act in a timely manner, failure of the Owner to furnish timely
information or, to approve or disapprove of the A/E's services or work product promptly.
When such delays beyond the A/E's reasonable control occur, the Owner agrees the A/E
is not responsible for damages, nor shall the A/E be deemed to be 'in default of this
Agreement.
3.6 Ownership of Documents All reports, plans, specifications, field data and notes and
other documents, including all documents on electronic media, prepared or furnished by
the A/E pursuant to this Agreement are instruments of the A/E's professional service and
A/E shall retain an ownership and property interest therein. A/E grants Owner a license to
use instruments of A/E's professional service to conduct additional planning and design
to implement the project. Reuse or modification of such documents by Owner, without
A/E's written permission, shall be at Owner's sole risk and Owner agrees to indemnify
and hold A/E harmless from all claims, damages, and expenses, including reasonable
attorney's fees, arising out of such reuse by Owner or others acting through Owner.
3.7 Codes and Standards Compliance The A/E shall put forth the reasonable efforts to
comply with codes, regulations, laws, and statutes in effect as of the execution of this
Agreement.
3.8 Opinions of Probable Cost In providing opinions of probable construction cost, the
Owner understands that the A/E has no control over costs or the price of labor,
equipment, or materials, or over the Contractors' method or pricing, and that the opinions
of probable construction cost provided herein are to be made on the basis of the A/E's
qualifications and experience. The A/E makes no warranty, expressed or implied, as to
the accuracy of such opinions as compared to bid or actual costs.
3.9 Proiect Time Period A/E will complete the project on a schedule mutually agreed
upon between the Owner and A/E. Currently we are able to proceed with the project upon
receiving a signed contract which will serve as the formal Notice to Proceed.
E
3.10 ADA Compliance The Americans with Disabilities Act (ADA) provides that it is a
violation of the ADA to design and construct a facility for first occupancy later than
January 26, 1993, that does not meet the accessibility and usability requirements of the
ADA except where an entity can demonstrate that it is structurally impractical to meet
such requirements. The Owner acknowledges that the requirements of the ADA will be
subject to various and possibly contradictory interpretations. The A/E, therefore, will use
his reasonable professional efforts to interpret applicable ADA requirements and other
Federal, state and local laws, rules, codes, ordinances and regulations as they apply to
the project. The A/E, however, cannot and does not warrant or guarantee that the
Owner's project will comply with the interpretations of ADA requirements and /or
requirements of other federal, state and local laws, rules, codes, ordinances and
regulations as they apply to the project.
3.11 Hazardous Materials It is acknowledged by both parties that the A/E's scope of
services does not include any services related to asbestos or hazardous or toxic
materials. In the event the A/E or any other party encounters asbestos or hazardous or
toxic materials at the jobsite, or should it become known in any way that such materials
may be present at the jobsite or any adjacent areas that may affect the performance of
the A/E's services, the A/E may, at his option and without liability for consequential or
any other damages, suspend performance of services on the project until the Owner
retains appropriate specialist consultant(s) or contractor(s) to identify, abate and /or
remove the asbestos or hazardous or toxic materials, and warrant that the jobsite is in full
compliance with applicable laws and regulations.
ARTICLE 4
GENERAL TERMS AND • •
4.1 Governing Law The laws of the State of Nebraska will govern the validity of this
Agreement, its interpretation and performance. Any litigation arising in any way from this
Agreement shall be brought in the courts of that State.
4.2 Standard of Care Services provided by the A/E under this Agreement will be
performed in a manner consistent with that degree of care and skill ordinarily exercised
by members of the same profession currently practicing under similar circumstances.
4.3 Assignment Neither party to this - Agreement shall transfer, sublet, or assign any
rights under or interest in this Agreement (including but not limited to monies that are due
or monies that may be due) without the prior written consent of the other party.
4.4 Termination The Client may terminate this Agreement for the Client's convenience
and without cause upon giving the Consultant not less than seven (7) calendar days'
written notice.
Either party may terminate this Agreement for cause upon giving the other party not less
than seven (7) calendar days' written notice for any of the following reasons:
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• Substantial failure by the other party to perform in accordance with the terms of
this Agreement and through no fault of the terminating party;
• Assignment of this Agreement or transfer of the Project by either party to any other
entity without the prior written consent of the other party;
• Suspension of the Project or the Consultant's services by the Client for more than
ninety (90) calendar days, consecutive or in the aggregate;
• Material changes in the conditions under which this Agreement was entered into,
the Scope of Services or the nature of the Project, and the failure of the parties to
reach agreement on the compensation and schedule adjustments necessitated by
such changes.
In the event of termination of this Agreement by either party, the Client shall within fifteen
(15) calendar days of termination pay the Consultant for all services rendered and all
reimbursable cost incurred by the Consultant up to the date of termination, in accordance
with the payment provisions of this Agreement.
4.5 Severabilityand Survival Any provision of this Agreement later held to be
unenforceable for any reason shall be deemed void, and all remaining provisions shall
continue in full force and effect. Articles 3.2, 3.3, 3.4, and 3.6 shall survive the termination
of this Agreement and shall remain enforceable between the parties.
4.6 Amendment This Agreement shall not be amended except by written instrument
signed by the parties hereto. This Agreement constitutes the entire and integrated
agreement by and between the parties and supersedes any and all prior negotiations,
whether written or oral.
4.7 Contract Representative The A/E designates John Royster, PLA to serve as
project manager and contact for the A/E for the project. The Owner designates Rodney
Storm to serve as project manager and contact for the Owner for the project.
4.8 Authorization The individual signing this agreement for and on behalf of both parties
represents that he or she is a duly authorized agent of his respective principal.
OWNER: Citv of B lair
A/E: Bia Muddv W orkshop, Inc.
Approved as to form:
City Attorney
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Attachment "A" - Standard Billing Rates and Reimbursable Expenses
HOURLY BILLING RATES:
The billing rates for professional services performed by Workshop staff are:
Principal /Landscape Architect
$ 185.00 per hour
Senior Project Manager /Landscape Architect
$ 155.00 per hour
Project Landscape Architect
$ 125.00 per hour
Principal /Interpretive Planner
$ 105.00 per hour
Intern Landscape Architect
$ 85.00 per hour
Clerical /Administrative
$ 75.00 per hour
REIMBURSABLE EXPENSES:
Transportation & Communication: Rate:
Mileage $0.61 per mile
Long Distance Telephone actual cost
Miscellaneous Expenses actual cost
Reproductions:
Bond paper computer plots — B &W
Bond paper computer plots — Color
Photocopy — black & white
Photocopy — color copy
Reports — copy & bind
Photographic Supplies & Services
Other expenses required:
$0.65 per square foot
$0.97 per square foot
$0.05 per 8.5 "x11" sheet
$1.00 per 8.5 "x11 "sheet
$7.50 per copy
actual cost
actual cost
Coordination Services Policy:
When requested, BMW will provide the services required to coordinate reproduction of final
reports, renderings, photographic reproductions or other tangible items needed by our clients.
Clients will be billed the time expended to provide these coordination services at standard
billing rates plus associated expenses.
File: Blair Parks — & Trails Update — PSA 05 05 14.doc
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Attachment "B" - Professional Services Fee and Reimbursable Expense Summary
City of Blair
Parks Master Plan & Trails Update
Blair, Nebraska
Big Muddy Workshop, Inc. & Kenneth Hahn Architects
Date: May 5, 2014
SCOPE OF SERVICES Prin. /LA Prin. /IP SPM /LA Intern LA Total Total
1.1
Base Map Preparation
2
16
$1,730
1.2
Existing Plan Review
4
$740
1.3
Natural Resource & Utility Information
1
2
$355
1.4
Site Inventory
16
16
$4,320
1.5
Planning Team Mtg #1 - Visioning Session
8
4
$1,820
1.6
Park Board Meeting
3
$555
1.7
City & Key Stakeholders Interviews
16
10
$4,010
1.8
Community Input Meeting #1
5
4
$1,265
1.9
Opportunities & Constraints Analysis
4
2
$910
1.10
Draft Program Statement
20
1
$3,855
1.11
Schematic Diagrams
12
2
4
$2,870
1.12
Planning Team Mtg #2 - Program & Diagrams
4
$740
1.13
Community O H #2 - Schematic Diagrams
5
2
$1,095
1.14
Preliminary Master Plan
16
4
20
$5,280
1.15
Preliminary Cost Opinion
4
8
12
$3,000
1.16
Planning Team Mtg #3 - Prel. Plan & Costs
4
$740
1.17
Community O H #3 - Prel. Plan & Costs
5
2
$1,095
1.18
Implementation Priorities
3
$555
1.19
Pre -Final Master Plan & Costs
4
2
12
$2,070
1.20
Planning Team Mtg #4 - Final Master Plan
3
$555
1.21
Park Master Plan & Trails Update Report
20
10
2
4
$5,400
1.22
Council Presentations - up to 2
4
$740
Total Hours
163
20
19
100
x Hourly Rate
$185
$105
$155
$85
Subtotal
$30,155
$2,100
$2,945
$8,500
Total BMW Professional Fees
$43,700 $43,700
Subconsultant Fees
Architect - Kenneth Hahn Architects - Lump Sum Fee $9,745
Subconsultant Fees $9,745 $9,745
Reimbursable Expenses:
Computer Plots /Photographs /In -house Copies $1,000
Mileage - 18 trips @ 60 miles each $660
Total Reimbursable Expenses $1,660 $1,660
Lump Sum Project Fee
$55,105 $55,105
File: Blair Parks_ MP_ &_Trail_Update_Fee_05_05_14.xls