2011 Mowing Contract-AspenTurf Mowing Addendum to Turf Mowing Contract
The contractor is hereby directed to include the attached list of areas for turf mowing for
the balance of the turf - mowing contract. The price will be established using the total
contract amount for the mowing divided by the amount of area currently mowed.
City Recycling Center at 3` Avenue and Colfax Street 0.50 Acres
Baseball Fields at Dana College 9.7 Acres
Total: 10.20 Acres
Price is $20.29/ acre for a total contract adjustment of $206.96 per mowing.
New contract price for each full mowing is $2856.96 per mowing.
The contractor is hereby directed to remove the attached list of areas for turf mowing for
the balance of the turf - mowing contract. The price will be established using the total
contract amount for the mowing divided by the amount of area currently mowed.
Southwest corner of 11 t " & Grant Streets
0.57 Acres
Price is $20.29/ acre for a total contract adjustment of $11.57 per mowing.
New contract price for each full mowing is $2845.39 per mowing.
Each are included or removed from contract and identified by this addendum are attached
to this addendum as Exhibits A — C.
Co tor: Aspe Lawn & Landscaping
Attest:
City of Blair:
Attest:
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INDEPENDENT CONTRACTOR AGREEMENT
This Agreement made this 8th day of March 2011, between the City of Blair,
Nebraska; Hereinafter referred to as the "City" and Aspen Lawn & Landscaping,
hereinafter referred to as the "Contractor ".
Whereas, City requested bids for the turf mowing of city parks, city cemetery,
right -of -ways and other areas and that Contractor was the lowest and best bidder for such
project.
For valuable consideration and the mutual promises and covenants herein, the
parties hereto agree as follows:
1) Independent Contractor: City hereby retains the services of
Contractor to act as an independent contractor for the purpose of
turf mowing of the city parks, city cemetery and other areas
designated hereinbelow. Contractor hereby agrees and understands
that it is an independent contractor and is not an agent or employee
of the City.
2) "berm of Agreement: Subject to the terms and conditions set forth
for termination hereof, this Agreement shall commence on April 1,
2011 and shall terminate on December 31, 2013; provided
however, this Agreement may be terminated under the following
conditions:
a) Either party may terminate this Agreement by giving
written notice of termination on or before December 31
of each calendar year during the term of this
Agreement. In the event either party delivers such
written termination, this Agreement shall immediately
terminate; or
b) In the event that the City, in its sole and absolute
discretion, deems that the Contractor is in default of the
terms of this Agreement, City shall serve Contractor
with written notice stating the nature of the default and
providing a reasonable period of time for satisfactory
correction thereof, said reasonable period of time to not
bee less than thirty (30) days. In the event that
Contractor has not satisfactorily corrected the default to
the satisfaction of City, in City's sole and absolute
discretion, within in said thirty (30) day period, then
City shall so notify Contractor of its default and this
Agreement shall terminate upon delivery of such notice
of default; provided further, that in the event City
terminates the Agreement pursuant to this provision,
City shall have the right to contract with a third party to
have the services performed and if the cost thereof is in
excess of the amount set forth in Paragraph 5, then
Contractor shall be liable for and pay to City, the
amount in excess of the cost for mowing set forth in
said Paragraph 5.
Services Contractor agrees to mow all turf and right -of -way areas designated on Exhibit
"A" attached hereto, and incorporated by this reference herein on the following schedule:
a) All turf areas are to be mowed once every seven (7)
days during the months of April through June and every
nine (9) days during the months of July through
October, which equals a total of twenty -four (24)
mowings per year. City reserves the right to request
Contractor to mow additional times upon reasonable
notice. Contractor will be compensated for additional
mowings as set forth in Paragraph 5 hereinbelow;
b) Mowing of all turf areas described on Exhibit "A" are
to be completed within three (3) consecutive days after
mowing has commenced;
c) All turf areas shall be mowed to a height as directed by
the City and included trimming around all obstacles or
protrusions and removing all grass clippings off of
paved surfaces.
d) Contractor shall furnish all necessary vehicles,
equipment, tools and labor to perform the services
described hereinabove, in a timely and workmanlike
manner.
e) All right -of -way areas are to be mowed once every
month during the months of April through October,
which equals a total of nine (9) mowings per year. City
reserves the right to request Contractor to mow
additional times upon reasonable notice. Contractor
will be compensated for additional mowings as set forth
in Paragraph 5 hereinbelow;
f) Mowing of all right -of -way areas described on Exhibit
"A" are to be completed within three (3) consecutive
days after mowing has commenced;
g) All right -of -ways shall be mowed to a height as
directed by the City and included trimming around all
obstacles or protrusions.
h) Contractor shall furnish all necessary vehicles,
equipment, tools and labor to perform the services
described hereinabove, in a timely and workmanlike
manner.
4) Insurance Requirements: Contractor shall be required to maintain the
following insurance:
a) Workman's Compensation Act — Contractor shall
maintain liability insurance that will protect Contractor,
or its sub- contractors, from claims under the Nebraska
Workman's Compensation Act;
b) Commercial General Liability Insurance — Contractor
shall maintain a commercial general liability insurance
policy in an amount of at least Five Hundred Thousand
Dollars ($500,000) with a deductible of not more than
Two Hundred Fifty Dollars per occurrence covering
bodily injury, including death and property damage
which may arise from or during operations under this
agreement.
Contractor shall provide City with a certificate of insurance evidencing the
existence of the policies of insurance and further provide that City shall be
given at least thirty (30) days notice prior to cancellation of any of such
policies of insurance.
5) Compensation:
a) City agrees to pay Contractor the sum of seven hundred seventy
eight and 20/100 ($778.20) per mowing for all right of way
mowing listed on Exhibit "A" attached hereto, and three hundred
seventy two and 40/100 ($372.40) per mowing for areas mowed
once each in May, June and July listed on Exhibit "A" attached
hereto. Contractor shall deliver a claim to City on monthly basis.
City agrees to remit payment to Contractor within thirty (30) days
after verification of satisfactory performance of the services.
b) City agrees to pay Contractor the sum of two Thousand six
hundred fifty ($2650) plus one hundred ($100.00) for the Catholic
Cemetery and sixty ($60) for each additional mowing of Vet Field
per mowing for all sites listed on Exhibit "A" attached hereto.
Contractor shall deliver a claim to City on monthly basis. City
agrees to remit payment to Contractor within thirty (30) days after
verification of satisfactory performance of the services.
6) Employees: Contractor shall not employ any person whose
employment on or in connection with this contract may be
objectionable to City and Contractor agrees to reassign any such
person when objected to by City.
7) Government Regulations/Laws: The Contractor shall comply with all
federal and state laws, codes and regulations and all codes and
regulations of the City of Blair, Nebraska and to pay all fees, taxes and
expenses connected with compliance thereof and also to pay all taxes
imposed by any federal or state law or any employment insurance or
other such expense associated with its employees.
Contractor further agrees to comply with the Occupational Safety and
Health Act of 1970, as amended, and any and all regulations issued
pursuant. As a term and condition of this agreement, the Contractor
shall keep and save the City harmless from any claims or charges of
any kind by reason of the Contractor failing to comply with the
Occupational Safety and Health Act of 1970, as amended, and the
regulations thereto and agrees to reimburse City for any fines,
damages or expenses of any kind incurred by City by reason of the
Contractor's failure to so comply.
8) General Indemnification: Contractor agrees to indemnify and hold
harmless from any and all claims, causes of action, losses or other
liability arising, directly or indirectly, from the services contemplated
under this Agreement.
9) Assignment: This Agreement shall not be assigned by either party.
10) Time is of the Essence: Time is the essence of this Agreement.
11) Binding Effect: This Agreement shall be binding upon and insure to
the benefit of the parties hereto, their successors or assigns.
4
CITY OF BLAIR, NEBRASKA Aspen Lawn & Landscaping
By By
J NQS:�SEALPH, MAYOR PRESIDE `J
ATTEST:
xt�
BRENDA R. WHEELER, CITY CLERK
AT ' : - 3 ' .
SECRETARY
Specifications for Turf Mowing for the City of Blair, Nebraska
The City of Blair is requesting bids for turf mowing of the city's parks and other areas
that are the responsibility of the City of Blair. A listing of areas, corresponding size of
mowing area and specific requirements for each area is listed below.
Area
Size
I .
Water Treatment Plant
5.14 Acres
2.
Wastewater Treatment Plant
3.36 Acres
3.
2364 College Drive
0.22 Acres
4.
Black Elk Park
33.0 Acres
5.
Southwest corner of the intersection of 16 Street and
the Union Pacific Tracks & city parking lot islands
0.24 Acres
6.
Highway 75 & Wright Street
2.60 Acres
7.
Area north of 570 Highway 75
0.33 Acres
8.
19 & Nebraska Streets Bob Hardy RV Park
1.82 Acres
9.
1873 Nebraska Street Blair North Fire Station
0.84 Acres
10.
19 & Washington Street northeast corner
0.08 Acres
11.
210S 17 Street Blair Library & 218 S 16 Street City Hal10.19
Acres
12.
218S 16 Street City Hall
0.12 Acres
13.
17 & Front Streets and the Southeast corner of 17
& Nebraska Streets old water plan
0.32 Acres
14.
Lions Club Park
2.07 Acres
15.
Ridgeview Park
2.00 Acres
16.
Stemmermann Park
1.97 Acres
17.
Blair Cemetery
30.7 Acres
18.
Hihway 30 & Marina Drive southwest corner
0.40 Acres
19.
10 & Washington Street southwest corner
0.33 Acres
20.
Vets Field
6.09 Acres
21.
Optimist Park
2.55 Acres
22.
16 & Wilbur Streets
1.24 Acres
23.
Steyer Park
17.6 Acres
24.
Rhoades Park
2.89 Acres
25.
Veterans Tribute Plaza Park
0.34 Acres
26.
9 th and Grant Streets south side of street
0.97 Acres
27.
Park east of 2445 College Dr.
2.72 Acres
28.
Deerfield Lions Bike Trail Deerfield Neighborhood Park
(Two Slides)
1.87 Acres
29.
Blair Animal Control Facility
1.00 Acres
30.
Island on Jo Ann Drive
0.05 Acres
31.
Island on Highway 30 between
Clark Street and frontage Street access
0.22 Acres
32.
Highway 30 right -of -way
Between Clark Street and Davis Street
1.00 Acres
33.
Blair Welcome sign Highway 30 South
0.10 Acres
34.
North of Front Street from 12 to 16 th Streets
2.96 Acres
35. South side of Highway 75 from 23 d Avenue to 25 Street 0.73 Acres
36. 2344 2326, & 2300 College Drive 0.07 Acres
37. Dana College and Nebraska Street north right -of -way 0.39 Acres
38. City Public Works Shop 1.61 Acres
39. Southwest Corner or 11 `h and Grant Streets 0.57 Acres
Total: 130.58 Acres
Per Mowing Bid:
31. Catholic Cemetery 4.92 Acres
Per Mowing Bid:
Alternate Bid:
32. Mow Vets ball field twice a week 2.37 Acres
Per Mowing Bid:
A. General Instructions to Bidders: Bids are to include all necessary equipment, tools
and labor to perform the work as listed above in the specifications.
B. Insurance Requirements Successful bidder will be required to maintain liability
insurance that will protect contractor, or their subcontractor's, from claims under
Workman's Compensation Acts and from claims for damages because of bodily
injury, including death, and property damage which may arise from or during
operations under this contract. Such Commercial General Liability Insurance shall be
in an amount of at least $500,000 with a deductible of not more than $250.00.
C. Certificates of Insurance: Bidder shall provide a copy of certificate of insurance
evidencing the coverage required in Paragraph (B) above with their bid and annually
for the duration of the contract.
D. Length of Contract: It is the intent of the City of Blair to enter into a contract with
the successful bidder for a period of three (3) years. However, either party will be
able to terminate the contract between any seasons with thirty- (30) day's written
notice.
E. Mowing Requirements: All turf areas are to be mowed once every seven -(7) days
during the months of April, May & June and mow once every nine -(9) days during
the months of July, August, September and October, which equals a total of 24
mowings per season. The City of Blair does reserve the right to request mowing
sooner or later than the number of days specified. Contractors are required to
complete all of the mowing within three (3) working days once started. Mowing is to
include weed eating around all protrusions and along sidewalks and street curbs in
specified areas, and sweeping or blowing all grass clippings from paved surfaces.
F. Pre Bid Meeting: There will be a mandatory pre bid meeting held at the City of
Blair's city council chambers on February 14, 2011 at 10:00 AM to review all
proposed mowing areas. The meeting is mandatory in order for bidders to familiarize
themselves with the specific locations and requirements for mowing each area
identified on the attached map.
Bidder's Company Name
Bidder's Company Address
Bidder's Company Phone Number
Specifications for Right- of - -VVay Mowing for the City of Blair,
NPhrackn
The City of Blair is requesting bids for right -of -way mowing of the city's roadways that
are the responsibility of the City of Blair. A listing of areas, corresponding size of
mowing area and specific requirements for each area is listed below.
Area
Size
1. Highway 91 from West Corporate Limits east to UPRR tracks
0.67 Acres
2. Union Pacific Railroad right -of -way from crossing on Highway 91
East to 25 Street. Also south side of Highway from Highway 91
UPRR crossing east to 25 Street.
2.55 Acres
3. Un io n Pa cific Railroad r igh t -o f way fi'oit� j ust Noriii of Highway y 1.
and 25 Street east to 23 Street
0.61 Acres
4. Union Pacific Railroad right -of -way from 23 Street east to Highway
75 on the south side of UPRR tracks and from 22" Street east to
Highway 75 on the north side of the UPRR. tracks
2.63 Acres
5. Union Pacific Railroad right -of -way south side of tracks between
ditch and railroad tracks starting just east of 12 Street east to
10 Street.
0.27 Acres
6. Union Pacific Railroad property North of Grant Street to Highway 30
right -of -way and South of Grant Street.
6.83 Acres
7. Union Pacific Railroad right -of -way on north side of tracks from
Front Street east to 772 Front Street and on the south side of the
UPRR tracks from 10 Street east to 816 Washington Street.
0.86 Acres
8. Union Pacific Railroad right -of -way north side of tracks from 772
Front Street east to end of Front Street. Also Highway 30 right -of-
way on the north side from overpass west to frontage road and south
side from overpass west to driveway.
2.85 Acres
9. Union Pacific Railroad right -of -way between River Road and tracks
and southwest corner of the intersection of River Road and 4 Street.
3.07 Acres
10. Union Pacific Railroad right -of -way between Blaine Street and the
tracks from River Road east to 300 feet east of Riverview Drive.
0.93 Acres
11. Union Pacific Railroad right - of-way south of tracks from Highway 75
East to behind 237 17 Street and NDOR right -of -way north of UPRR
tracks from Highway 75 east to 18 Street and NDOR right -of -way
between UPRR tracks and parking lot south of UPRR tracks.
1.47 Acres
12. 12 feet wide mowing strips along the north and south side of Fairview
Drive, east and west sides of Marina Drive, north and south sides of
Highway 30 and south side of Highway 30.
1.87 Acres
13. 12 feet wide mowing strips along the west side of Marina Drive, north
and south sides of Blaine Street and north and south sides of Highway
30 from Fish Creek west to Industrial Drive.
1.30 Acres
13 a. Also north and south of Highway 3 0 entire right -of -way from Fish
Creek west to Industrial Road mowed once in May, June and July.
7.11 Acres
14. 12 feet wide mowing strips along the north and south side of Jackson
Street from 2nd Street east to River Road, north side of River Road
from UPRR main tracks west to UPRR spur tracks, south side of
River Road from curve to the east west to first driveway and north
and south sides of Highway 30 from Industrial Drive west to 1 St St.
1.52 Acres
14a. Also south side of Highway 30 entire right -of -way from 1 St Street
east to Industrial Drive. Mowed once in May, June and July.
2.08 Acres
15. 12 feet wide mowing strips on the north and south sides of Highway
30 from 1 St Street west to overpass.
0.55 Acres
15a. Also north and south sides of highway 30 entire right -of -way from
1 st Street west to overpass as shown on drawing. Mowed once in
May, June and July.
4.39 Acres
16. 12 feet wide mowing strips on the north and south sides of Grant
Street from Industrial Drive west 1600 feet on the north side and
on the south side starting from 600 feet east of 1 St Street east for
750 feet.
0.55 Acres
17. 12 feet wide mowing strip on the east side of 4 th Street from Grant
Street north to overpass on Highway 30.
0.24 Acres
18. 12 feet wide mowing strips on the west and east sides of l O t " Street
From Adams Street north to north driveway of Apartments at 1235
10th Street on the east side and from Flynn Drive north to Jo Ann
Drive on the west side.
0.58 Acres
19. 12 feet wide mowing strip on the south side of Highway 75 from
city limits southeast to 25 Street.
0.11 Acres
19a. Also south side of Highway 75 entire right -of -way from city's
north corporate limits southeast to 25 Street. Mowed once in
May, June and July.
0.52 Acres
20. 12 feet wide mowing strips on the north side of Highway
75 from Deerfield Blvd southeast to Cauble Creek
0.12 Acres
20a. Also north and south sides of Highway 75 entire right -of -way from
Deerfield Blvd southeast to Cauble Creek on the north side. Mowed
once in May, June and July
0.64 Acres
21. 12 feet wide mowing strips on east side of 10 Street from drive at
710 S. l O t " Street south to intersection of l O t " and Wilbur Streets,
south side of Wilbur Street from 10 Street west to Highway 75, east
side of Highway 75 from Wilbur Street south to end of farm filed and
west side of Highway 75 from County Road 35 north to first driveway
1.00 Acres
22. 12 feet wide mowing strips on west side of 25 Street from Skyline
south to Clark Street, south side of Clark Street from 25 Street east
to driveway at 1015 Highway 30 and north side of Clark Street from
Southfork Drive to east property line of 968 Pheasant Circle.
1.20 Acres
23. 12 wide mowing strip on west side of Highway 30 from driveway to
hotel south to drive to Blair Garden Center.
0.08 Acres
24. 12 feet wide mowing strip on the east side of Highway 30 from
Pleasant Valley Blvd. south to Hollow Road intersection.
0.24 Acres
24a. Also east side of Highway 30 entire right -of -way from Hollow Road
intersection north to 150 feet south of Pleasant Valley Blvd as shown
on the drawing. Mowed once in May, June and July. 0.71 Acres
25. 12 feet wide mowing strips on the west and east sides of Highway 30
from Woodhouse driveway south to south end of the round -a -bout
on the east side and the three islands within the round -a -bout as shown on
the drawing and west side of Highway 30 from Pittack street to north
end of motel property. 0.72 Acres
25a. Also west side of Highway 30 entire right -of -way that can
be mowed from Woodhouse driveway south to south end of rounda-
bout on the east side. Mowed once in May, June and July 1.0 Acres
26. 12 feet wide mowing strips on the west and east sides of Highway 133
from south end of round -a -bout south to 300 feet north of Mutual of
Omaha driveway on the east side and from south end of round -a -bout
South to 300 feet north of Mutual of Omaha driveway, east side
of Highway 30 from south end of round -a -bout south to rock drive
0.56 Acres
26a. Also east side of Highway 133 entire right -of -way from south end
of round -a -bout south to 300 feet north of Mutual of Omaha driveway.
Mowed once in May, June and July.
1. 18 Acres
27. 12 feet wide mowing strips on the west and east sides of Highway 133
from 300 feet north of Mutual of Omaha driveway south to city's
south corporate limits on both the west and east sides.
0.47 Acres
27a. Also east side of Highway 133 entire right -of -way from Mutual of
Omaha driveway north 300 feet. Mowed once in May, June and July.
0.64 Acres
28. 12 feet wide mowing strips on west and east sides of East 4 th Street
and north and south sides of Dixon Road
1.87 Acres
29. String Trim north and south sides of guard rail on College View Drive
30. String trim guard rail on south side of Jackson Street
31. 12 feet wide mowing strips on the west and east side of Highway 30 from
County Road 26 north 3000 feet
1.67 Acres
Areas to be mowed once in May, June and July.
Total: 37.30 Acres
Total: 18.27 Acres
A. General Instructions to Bidders: Bids are to include all necessary equipment, tools
and labor to perform work as listed above in the specifications.
B. Insurance Requirements: Successful bidder will be required to maintain liability
insurance that will protect contractor, or their subcontractor's, from claims under
Workman's Compensation Acts and from claims for damages because of bodily
injury, including death, and property damage which may arise from or during
operations under this contract. Such Commercial General Liability Insurance shall be
in an amount of at least $500,000 with a deductible of not more than $250.00.
C. Certificates of Insurance: Bidder shall provide a copy of certificate of insurance
evidencing the coverage required in Paragraph (B) above with their bid and
successful bidder annually thereafter.
D. Length of Contract: It is the intent of the City of Blair to enter into a contract with
the successful bidder for a period of three (3) years. However, either party may
terminate the contract between any season with thirty- (30) days written notice
E. Mowing Requirements: All right -of -way areas identified on the attached maps are to
be mowed once every two -week during the months of April through June and every
month during the months of July through October which equals a total of nine
mowing per year except all areas shown in orange shall be mowed once in May, June
and July. The first mowing shall be done by April 30` of each year. The City of
Blair does reserve the right to request mowing sooner or later than the number of day
specified. Contractors are required to complete all of the mowing within three (3)
working days once started. Mowing is to include weed eating around all protrusions
in specified areas. Mowing along roadways will be 12 feet in width along each side
of the road as shown on the attached map from the edge of road.
F. Pre Bid Meeting: There will be a mandatory pre bid meeting held at the City of
Blair's City Council Chambers on February 14, 2008 at 10:00 AM to review all
proposed mowing areas. The meeting is mandatory to allow bidders to familiarize
themselves with the specific locations and requirements for mowing each area
identified on the attached maps.
Bid Mowing per acre for the 38.91 Acres /Acre
Bid Mowing per acre for the 18.62 Acres $ /Acre
Bidder's Company Name
Bidder's Company Address
Bidder's Company Phone Number