2009-22COUNCIL MEMBER FANOELE INTRODUCED THE FOLLOWING RESOLUTION:
Whereas: Certain transportation facilities (roads, streets, trails, and others) in City of Blair, Nebraska have
been designated as being eligible for federal funds by the Federal Highway Administration in compliance
with federal laws pertaining thereto, and,
Whereas: City of Blair, Nebraska desires to continue to participate in Federal -Aid transportation
construction programs, and,
Whereas: The Nebraska Department of Roads as a recipient of said Federal funds is charged with
oversight of the expenditures of said funds, and,
Whereas: City of Blair, Nebraska as a sub - recipient of said Federal -Aid funding is charged with the
responsibility of expending said funds in accordance with Federal and State law, the rules and regulations
of the Federal Highway Administration, the requirements of the Local Public Agency (LPA) Guidelines
Manual of the Nebraska Department of Roads, including the consultant selection process as stated in the
LPA Guidelines Manual, the National Environmental Policy Act (NEPA) and the Uniform Relocation
Assistance and Real Property Acquisition Policies Act (Uniform Act).
Whereas: City of Blair, Nebraska understands that the failure to meet all requirements for federal funding
could lead to a project(s) being declared ineligible for federal funds, which could result in City of Blair,
Nebraska being required to repay some or all of the federal funds expended for a project(s).
Be It Resolved: The City of Blair, Nebraska City Council does hereby adopt and bind itself to comply
with all applicable federal law, including the rules and regulations of the Federal Highway Administration,
all applicable state law and rules and regulations (Nebraska Administrative Code) and the requirements of
the LPA Guidelines Manual of the Nebraska Department of Roads, including the consultant selection
process as stated in the LPA Guidelines Manual, the National Environmental Policy Act (NEPA) and the
Uniform Relocation Assistance and Real Property Acquisition Policies Act (Uniform Act).
Be It Further Resolved: The City of Blair, Nebraska City Council does hereby designate the following as
responsible for the management of the following process:
Consultant selection process: Director of Public Works
The National Environmental Policy Act (NEPA): Director of Public Works
The Uniform Relocation Assistance and Real Property Acquisition Policies Act (Uniform Act): Director of
Public Works
The following individual is hereby authorized to execute the Financial Management Systems Certification
attached to this Resolution: Allen Schoemaker
COUNCIL MEMBER KEPHART MOVED THE RESOLUTION BE ADOPTED AS READ,
WHICH SAID MOTION WAS SECONDED BY COUNCIL MEMBER FANOELE. UPON
ROLL CALL, COUNCIL MEMBERS STEWART, FANOELE, KEPHART, CHRISTIANSEN,
ABBOTT, WOLFF AND JENSEN VOTING "AYE" AND COUNCIL MEMBERS NONE
VOTING "NAY ", THE MAYOR DECLARED THE FOREGOING RESOLUTION PASSED
AND APPROVED THIS 28TH DAY OF JULY, 2009.
BRENDA R. WHEELER, CITY CLERK
(SEAL)
STATE OF NEBRASKA
Resolution 2009 - 22
Combined Consultant Selection, NEPA, Uniform Act,
Financial Management Systems Certification
WASHINGTON COUNTY )
) :ss:
CITY OF BLAIR, NEBRASKA
BY
J • MESS REALPH, MAYOR
BRENDA R.WHEELER, hereby certifies that she is the duly appointed, qualified and acting City
Clerk of the City of Blair, Nebraska, and that the above and foregoing Resolution was passed and
adopted at a regular meeting of the Mayor and City Council of said City, held on the 28th day of
July, 2009.
BRENDA R. WHEELER, CITY CLERK
LOCAL PUBLIC AGENCY (LPA)
FINANCL4L MANAGEMENT SYSTEMS CERTIFICATION
City of Blair, Nebraska
Date: July 28,zonp
The above-named local public agency cy (LPA) certifies that the financial management systems and
procedures used by them meet all requirements set forth by the Nebraska Department of Roads (NDOR)
and the Federal Highway Administration (rowx), and are sufficient to satisfy all applicable financial
management system standards set forth in 49 CFR Part \u. Uniform Administrative Requirements for
Grants & Cooperative Agreements t� State & Local Governments, and all the requirements set out on the
attachment to this certification document.
By signing this document, the above-named LPA certifies that the local systems and procedures
provide an accurate representation of thc financial transactions associated with Federal-aid projects, and
that financial records are maintained for subsequent audit purposes. In the even the LPA determines that a
financial transaction is not accurately shown on the LPA's financial records, the LPA agrees to notify the
Noon and rn\vA and disclose and correct the details of that financial transaction. Further, if it is
determined that the LPA's systems arc no longer compliant with all requirements of the first paraeraph of
this certification then the LPA will modify their system(s) to make them compliant and submit a new
certification to NDOR.
The person signing below hereby certifies that he or she is duly authorized to sign this document
and that the statements contained herein are true and correct to the best of his or her knowledge and belief.
LPA 's Authorized Representative
(Print Name)
STATE OF NEBRASKA
1sa
COUNTY OF WASHINGTON )
Subscribed, sworn to and acknowledged before me b Allen Schoeniaker. this day 28th day of July. 2009
SEAL
NDOR conditionally accepts this certification pending successful completion of an audit by NDOR
verifying the m«n s contained herein.
NDOR
Controller Division Head
Local Projects Division Head
(Signature)
Date
(Date
7 X.Y14-e-
Signature of Clerk or Notary Public
LOCAL PUBLIC AGENCY (LPA)
FINANCIAL MANAGEMENT SYSTEMS CERTIFICATION
ATTACHMENT
City of Blair, Nebraska
Date: July 28, 2009
Additional Financial Management System Requirements
A. The LPA is responsible for maintaining an adequate financial management system and will
immediately notify the NDOR when the LPA can no longer comply with the requirements
established below.
B. The LPA's financial management system shall provide for
Financial Ren ortine,: The LPA must maintain accurate, current and complete disclosure of the
results of the financial audits of Federal financially- assisted activities in conformity with generally
accepted principles of accounting, and reporting in a format that is in accordance with the financial
reporting requirements of the Federal -aid program.
Accounting Records: The LPA must maintain records that adequately identify the source and
application of funds for Federal financially- assisted activities. These records must contain
information pertaining to Federal financial assistance and authorizations, project expenditures to
date and the project funds remaining and available to pay for future expenditures. The LPA agrees
to grant NDOR and FHWA access to these records immediately upon request.
Internal Control: The LPA must maintain effective internal and accounting controls over all funds,
property and other assets. The LPA shall adequately safeguard all such assets and assure that they
are used solely for authorized purposes.
Budget Control: The LPA will maintain records for Federal financial assistance that compares
actual expenditures or outlays with budgeted amounts. Financial information must be related to
performance and productivity data including the development of unit cost information.
Allowable Cost: The LPA must have procedures for determining whether costs are reasonable,
allowable, and allocable; consistent with State and Federal requirements.
Source Documentation: The LPA must maintain, or cause to maintained, the source documentation
for its accounting records.
C. The NDOR will periodically review the adequacy of the financial management system of any
applicant for financial assistance, as part of a pre-award review or at any time during the Federal —
aid project. If NDOR determines that the LPA's accounting system does not meet the standards
described in paragraph B above, the NDOR will require remedial action by the applicant to
maintain eligibility for federal assistance. Failure to comply with any requirements imposed by the
NDOR may result in sanctions as identified in Chapter 15 of the LPA Guidelines Manual.
bate:
0
November 4, 2009
AGREEMENT NO.
wR
a
X L 08 51 1
CONTROL
NO.1
22358
Preaward Audit Performed:
Yes ❑ No El
RDP Form 656-a, Dec 04
77
PARTICIPANTS INVOLVED
IN AGREEMENTS
1 2 3
9999 4057
CONTROL CONTROL
NO.2 NO.3
To FHWA:
Yes ❑
No El
4
Project No.:
Location:
Agreement File Update
Brief Description of Agreement
City /State Program Agreement Supplemental No.1. Agreement allows the Contractor
use of ARRA funding, State letting and calls out the Responsible Charge
for the project.
AGREEMENT MONITORING SYSTEM
DOLLARS
$714,521.00
Estimated ARRA funds: $673821
Total Financing ► $714,521.00
FINANCIAL
PARTICIPATION
0
W
W
EXECUTION
DATE
xLO
EXPIRATION
DATE
w
I—
Month Day Year Month Day Year
69f
URB- 75- 3(115)
Highway US -75, Deerfield to. North 25 Street
#9999 Nebraska Dept. of Roads
#4057 City of Blair
Financing Information Miscellaneous Information
Total estimate: $714,521 Supplemental Agreement No. 2 required after
the awarding of the Contract.
RC: Alan Shoemaker
5 1St LAST NAME
f l rI WRifE
AND SHOW DATE OF
COORDINATION AND ROUTING
ORDER
1 1 Anthony Dirks
MI
2 1 Jim Wilkinson
11 /4/g7
3 ` Raitis Tiger's
--.11
Agreements
%6 - G 7 1
Controller
6 1 Agreements Engr.
/ / —/O — cut
C 7 ( roject Devlopment
1
101
11)
r�
*
f.17 /se o
July 30, 2009
Jim Wilkinson
Nebraska Department of Roads
PO Box 94759
Lincoln, NE 685094759
Thank you.
Sincerely,
Brenda Wheeler
City Clerk
Enc
CITY 0L BIAP
RE: City of Blair — LPA Financial Management Systems Certification
Dear Mr. Wilkinson,
Enclosed please find two (2) copies of a Resolution adopted by the City of Blair.
Nebraska designating Allen Schoemaker, Director of Public Works responsible for the
management of the following process: 1) Consultant Selection Process, 2) The National
Environment Policy Act (NEPA). 3) The Uniform Relocation Assistance and Real
Property Acquisition Policies Act (Uniform Act) and 4) authorized him to execute the
Financial Management Systems Certification.
After you have signed the certification, we would appreciate receiving a signed copy for
our files.
Re
JUL 31 "111'1','-
Local Proje
218 South 16th Street • 81air, Nebraska 68008 • 402-426-4191 • Fax 402-426-4195 • E-maJci'otb1Cir@cib!airne.us