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2124ORDINANCE NO. 2124 COUNCIL MEMBER ABBOTT INTRODUCED THE FOLLOWING ORDINANCE: AN ORDINANCE SETTING AND FIXING THE COMPENSATION FOR THE EMPLOYEES OF THE CITY OF BLAIR, NEBRASKA FOR THE FISCAL YEARS 2007/2008 AND 2008 /2009; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING WHEN THIS ORDINANCE SHALL BE IN FULL FORCE AND EFFECT. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF BLAIR, NEBRASKA. SECTION 1. That, effective, October 1, 2007, the salary of the employees of the City of Blair, Nebraska shall be as set forth on the "Bi-Weekly Salary Schedule," marked Exhibit "A" attached hereto and incorporated by this reference herein, and said "Bi- Weekly Salary Schedule" is hereby accepted for a two -year period, subject to the increase referred to in Section 2 herein below. In addition to the increase in salary as set forth hereinabove, all employees of the municipality shall be entitled to coverage under the health and accident insurance, life insurance and such other benefits as may be designated by the personnel manual. SECTION 2. That, in addition to the salaries set forth on Exhibit "A" attached hereto, effective commencing on the first day of the first pay period after October 1, 2008, each pay grade set forth on Exhibit "A" ("By-Weekly Salary Schedule ") shall be increased by the amount equal to three and one -half percent (3.5 %). SECTION 3. That effective as of October 1, 2007, the Personal Manual for employees of the City of Blair, Nebraska shall be and hereby is amended as set forth on Exhibit `B" attached hereto. SECTION 4. That the wage, salary and benefit compensation established herein be and hereby are accepted for a two -year period which consists of the 2007/2008 fiscal year and the 2008/2009 fiscal year. SECTION 5. That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6. That this ordinance shall be in full force and effect from and after its passage, approval, and publication as provided by law. PASSED AND APPROVED this 1lthday of September, 2007 ATTEST: BRENDA R. WHEELER, CITY CLERK (SEAL) STATE OF NEBRASKA ) ) :ss: WASHINGTON COUNTY ) CITY OF BLAIR, NEBRASKA . REALPH, MAYOR BRENDA R. WHEELER, hereby certifies that she is the duly appointed, qualified and acting City Clerk of the City of Blair, Nebraska, and that the above and foregoing Ordinance was passed at a regular meeting of the Mayor and City Council of said City held on the 11th day of September, 2007. 5 4-1-‘4_4///ti BRENDA R. WHEELER, CITY CLERK CITY OF BLAIR BI— WEEKLY SALARY SCHEDULE Period After After After 1 After After After After 6 Mo. 1 Yr. 2 Yr. 1 3 Yr. 4 Yr. 5 Yr. 6 Yr. Pay Step A B C D E F G H Pay Grade 1 1 859.71 880.99 902.27 953.19 1,004.20 1,055.20 1,110.431 1,165.661 2 910.39 931.67 952.95 1,003.87 1,054.87 1,105.88 1,161.101 1,216.33 3 961.06 982.34 1,003.62 1,054.54 1,105.55 1,156.55 1,211.781 1,267.01 4 1,011.73 1,033.01 1,054.29 1,105.21 1,156.221 1,207.22 1,262.45 1,317.68 5 1,062.41 1,083.69 1,104.97 1,155.89 1,206.891 1,257.90 1,313.13 1,368.35 6 1,113.08 1,134.36 1,155.64 1,206.56 1,257.571 1,308.57 1,363.80 1,419.03 7 1,163.75 1,185.03 1,206.31 1,257.24 1,308.24 1,3 59.24 1,414.47 1,469.70 8 1,214.43 1,235.71 1,256.99 1,307.91 1,358.91 1,409.92 1,465.15 1,520.37 9 1,265.10 1,286.38 1,307.66 1,358.58 1,409.59 1,460.59 1,515.82 1,571.051 10 1,315.77 1,337.05 1,358.33 1,409.261 1,460.26 1,511.27 1,566.49 1,621.72 11 1,366.45 1,387.731 1,409.01 1,459.93 1,510.93 1,561.94 1,617.17 1,672.39 12 1,417.04 1,438.32 1,459.60 1,510.52 1,561.53 1,612.531 1,667.76 1,722.99 13 1,467.71 1,488.99 1,510.27 1,561.19 1,612.20 1,663.20 1,718.43 1,773.66 14 1,518.39 1,539.67 1,560.95 1,611.87 1,662.87 1,713.88 1,769.10 1,824.331 15 1,569.06 1,590.34 1,611.62 1,662.54 1,713.55 1,764.55 1,819.78 1,875.01 16 1,619.73 1,641.01 1,662.29 1,713.21 1,764.22 1,815.22 1,870.45 1,925.68 17 1,670.41 1,691.69 1,712.97 1,763.89 1,814.89 1,865.90 1,921.13 1,976.35 18 1,721.08 1,742.361 1,763.64 1,814.56 1,865.57 1,916.57 1,971.80 2,027.03 19 1,771.75 1,793.03 1,814.31 1,865.24 1,916.24 1,967.25 2,022.47 2,077.70 20 1,822.43 1,843.71 1,864.99 1,915.91 1,966.91 2,017.92 2,073.15 2,128.37 21 1,873.10 1,894.38 1,915.66 1,966.58 2,017.59 2,068.59 2,123.82 2,179.05 22 1,923.78 1,945.05 1,966.33 2,017.26 2,068.26 2,119.27 2,174.49 2,229.72 23 1,974.45 1,995.73 2,017.01 2,067.93 2,118.93 2,169.94 2,225.17 2,280.39 24 2,025.12 2,046.40 2,067.68 2,118.60 2,169.61 2,220.611 2,275.84 2,331.071 25 2,075.71 2,096.99 2,118.271 2,169.191 2,220.201 2,271.20 2,326.43 2,381.66 26 2,126.39 2,147.67 2,168.95 2,219.87 2,270.87 2,321.88 2,377.11 2,432.33 27 2,177.06 2,198.34 2,219.62 2,270.54 2,321.55 2,372.55 2,427.78 2,483.01 28 2,227.73 2,249.01 2,270.29 2,321.221 2,372.22 2,423.22 2,478.45 2,533.68 29 2,278.41 2,299.69 2,320.97 2,371.89 2,422.89 2,473.90 2,529.13 2,584.35 30 2,329.08 2,350.36 2,371.64 2,422.56 2,473.571 2,524.57 2,579.80 2,635.03 31 2,379.75 2,401.03 2,422.31 2,473.24 2,524.24 2,575.25 2,630.47 2,685.70 32 2,430.43 2,451.71 2,472.99 2,523.91 2,574.91 2,625.92 2,681.15 2,736.37 33 2,481.10 2,502.38 2,523.66 2,574.58 2,625.59 2,676.59 2,731.82 2,787.05 34 2,531.78 2,553.06 2,574.33 2,625.26 2,676.26 2,727.27 2,782.49 2,837.72 35 2,582.45 2,603.73 2,625.01 2,675.93 2,726.94 2,777.94 2,833.171 2,888.40 36 2,633.12 2,654.40 2,675.68 2,726.60 2,777.61 2,828.61 2,883.84 2,939.07 37 2,683.80 2,705.08 2,726.36 2,777.28 2,828.28 2,879.29 2,934.51 2,989.74 38 2,734.39 2,755.67 2,776.95 2,827.87 2,878.87 2,929.88 2,985.11 3,040.33 39 2,785.06 2,806.34 2,827.62 2,878.54 2,929.55 2,980.55 3,035.78 3,091.01 40 2,835.73 2,857.01 2,878.29 2,929.22 2,980.22 3,031.23 3,086.45 3,141.68 41 2,886.41 2,907.69 2,928.97 2,979.89 3,030.89 3,081.90 3,137.13 3,192.35 42 2,937.08 2,958.36 2,979.64 3,030.56 3,081.57 3,132.57 3,187.80 3,243.03 43 2,987.76 3,009.03 3,030.31 3,081.24 3,132.24 3,183.25 3,238.47 3,293.70 44 3,038.43 3,059.71 3,080.99 3,131.91 3,182.91 3,233.92 3,289.15 3,344.37 45 3,089.10 3,110.38 3,131.661 3,182.58 3,233.59 3,284.59 3,339.82 3,395.05 46 3,139.78 3,161.06 3,182.341 3,233.26 3,284.26 3,335.271 3,390.49 3,445.72 47 3,190.45 3,211.73 3,233.01 3,283.93 3,334.94 3,385.941 3,441.17 3,496.40 48 3,241.12 3,262.40 3,283.68 3,334.60 3,385.61 3,436.611 3,491.84 3,547.07 Police Sec/Tech Sec Police Sec IWtil Billing Clerk Animal Cont/Park & Cem Labor Asst/Acct Clerk II/Librarian I Utility Worker I Equip Orp II/Asst Park & Cemetery Utility Worker II Asst Street Foreman WA Pint Opr/WW Pint Opr/Park & Cem Supt Wa & WW Dist Supr St Foreman Building Insp Patrolman IT Tech/ *Librarian /School Resource/Patrol Dog Investigator Wastewater Plant Supr / *Clerk/ *Treasurer WA Plant Supr /Sergeant Lieutenant *Asst Administrator *Chief/ *Director of Public Works *City Administrator Effective Date: October 1, 2007 CHAPTER 8 — AMENDMENTS 8.1 Work Schedules and Attendance Department heads shall establish work schedules to meet the requirements of their department organizations and shall be approved by the City Administrator. Employees shall be at their places of work as scheduled or shall provide timely notification to their supervisor or department head prior to the first normal duty hour, or as soon as possible thereafter, if unable to report. No employee's regular schedule shall call for more than forty hours of work per week or in the case of Police Officers for more than 80 hours on a 2 -week pay period. Unless otherwise specified, normal business working hours for City employees shall be from 8:00 a.m. to 4:30 5:48 p.m., Monday through Friday (Any reference in this manual to the term "day" will mean 8 hours). Lunch periods shall ordinarily be one half hour in length. A twenty (20) minute lien (15) minute rest period shall be granted to all employees of the City during each one -half (1/2) day of work for relaxation from the regular routine of duty. The twenty (20) minutes shall be from the time employee stops work at any work station until restarting work at that work station or the next. 8.2 Overtime Employees shall work overtime or shall be on call when necessary. All Supervisors shall maintain a work schedule for their department that eliminates the requirement for automatic overtime (including flex schedules), unless it is determined with the consent of the City Administrator that due to the department's work load, mandatory overtime should be scheduled. Overtime shall be worked only with specific authorization. Employees shall be reimbursed at the rate of 1 1/2 time regular hourly rate for all hours worked in excess of 40 hours. (Exception: Police Officers shall be reimbursed at the rate of 1 1/2 time, the regular hourly rate for all hours worked in excess of 80 hours within a two (2) week period). 8.7 Leave without Pav EXHI If 66 A department head, with the approval of the City Administrator, may grant an employee a period of leave without pay, workload permitting, for good cause for up to six (6) months, with continuation of benefits. Approved leave without pay may be terminated earlier than planned if in the best interests of the City. An employee on leave without pay shall be responsible for the entire premium for health, dental, vision, and life insurance. If an employee on leave without pay fails to pay for continuation of benefits, they may be subject to pre- existing condition limitations upon returning to pay status. CHAPTER 14 - AMENDMENTS 14.3 Overtime Pay Overtime work shall be discouraged except to safeguard public health, safety, and property. When overtime work is necessary it shall be authorized in advance by the respective Department Head. a. Classified Service - Employees in the Classified Service shall be eligible for compensation for overtime hours worked in excess of 40 hours per work week. Such an employee shall be reimbursed at one and one half (1 1/2) times their regular rate of pay during the workweek. Exception: Police Officers shall be reimbursed at the rate of 1 %2 times regular hourly rate for all hours worked in excess of 80 hours worked in a two (2) week period. b. Exempt Service - Employees in the Exempt Service shall not be eligible for monetary compensation for overtime hours worked. c. Compensatory time may be used in lieu of overtime compensation when in the best interest of the City and the employee Compensatory time will be awarded at one and one -half times the actual hours worked as accumulated in accordance with the Federal Fair Labor Standards Act. Such Compensatory time may be utilized when authorized by the Department Head based upon consideration of operational requirements and when beneficial to the employee after employee has filed a request for leave a minimum of (48) hours in advance; provided however, the following restrictions shall apply to the amount of Compensatory time which may be used in lieu of overtime compensation, to -wit: 4-; )to employee sh:1 be allowed to carry over more than twenty four m one pay period tc the next. 23 All compensatory ti ne thall be rued prior tc voe t=on 1 ve being utilized. 1) No employee shall be allowed to have more than sixty (60) hours of comp time on the books at any time. 2) No employee will be allowed to earn more than sixty (60) hours of comp time in any calendar year. 3) Any employee with comp time on the books may cash out that comp time the first of December each year. d. For pay purposes, the workweek for Uniformed Police Officers shall begin at 5:01 o'clock P.M. on Sunday and end at 5:00 o'clock P.M. the following Sunday. 14.6 Clothine and Uniform Allowance Any payment made to an employee for clothing/uniform allowance, car allowance, phone allowance and family life insurance premium shall be paid as taxable income as per IRS regulations. Law Enforcement, Public Works Department and Cemetery/Park Department Employees shall be eligible for clothing and uniform allowances as follows: a. Law Enforcement employee clothing and uniform allowance shall be at the sum of $1000.00 per year per employee. Beginning with the third quarter allowance (April, 2000), all clothing allowance payments will be paid in arrears on a monthly basis. Each officer will be paid $83.33 per month following the first City Council meeting of each month. Any officer terminating employment with the City will receive payment for that month on a pro -rated basis (days worked /days in month). b. The City of Blair agrees to pay for authorized clothing, up to one (1) year's authorized clothing expenditure ($1000.00) for a new Law Enforcement employee. The employee will be required to reimburse the City should his employment terminate for any reason before the completion of one (1) year. The amount reimbursed will be prorated, based on the actual number of months employed by the City. c. Public Works Department, Animal Control and Cemetery/Parks Department employees will be provided with uniforms furnished by the City through rental service or actual purchase. 14.9 Call Out Reimbursement The Street Department, Utilities Department, Waste Water Plant and Cemetery shall be required to have an employee on call. The City will pay each on call employee (one employee per department) $50.00 to be on call from 7:00 a.m. on Monday until 6:59 a.m. on the following Monday whether or not the employee is called out. If an employee is called out while on call, the employee will be paid for actual time worked, in (15) minute one (1) heu increments and a one (1) hour minimum. If the majority of any department elects not to participate in the above policy, then that depaitment will maintain an on -call schedule acceptable to the City Administrator and shall be compensated for actual time worked. CHAPTER 15 — AMENDMENTS CHAPTER 15 CONFERENCES AND TRAVEL The City of Blair is committed to providing the employees of the City of Blair with continued opportunities to learn and improve their skill levels to be able to provide quality service, services and advanced certifications necessary to serve the needs of the Blair residents in a professional manner. This may be accomplished through any one or more of the following, but not limited to: local, regional or national seminars, conferences, joint training, technical classes, business meetings, etc. Travel to these events will be based on the annual budget adopted. While employees are encouraged to become active in the various trade organizations, including Ieadership rolls such as the League of Municipalities, League Finance Section, League Utilities Section, Clerks Association (Local and National), NCMA, ICMA, AWWA, and Rural Water Association, etc., employees must recognize it is a privilege to represent the City of Blair and not a right. 15.1 Conferences and Travel Approval Annually all Department Heads and Supervisors shall review with each employee the status of the employees required education contact hours to maintain required or earned certifications. Included in the review will be a schedule to get the necessary hours and locations of classes that best fit the employee, while taking in the best interest of the City to minimize costs for travel. Ultimately, it is the responsibility of the employee to make sure their authorized schedule allows them to maintain certifications. An employee failing to maintain any earned certifications, whether voluntary or mandatory will be subject to disciplinary action up to and including termination. Attendance of City employees at conferences, training sessions and business meetings shall require prior approval of the City Administrator when expenses to the City for other than regular salaries and benefits are to be incurred. 15.2 Conferences and Travel Arrangements Department heads shall make appropriate advance arrangements for transportation, hotel accommodations and activity attendance. The least expensive practical mode of transportation shall be authorized. When automobile transportation is cpwrfrad, uw of-a privately owned valio;a oh&l -bo pitted only if an appropriate City 'chiolo io anc-,ailble; Empleycoc privately cw c.d >g dAn chould be reimbursed foe 2-)2 cgt ct tko oumelnt rate established by thQ City, a) When an employee is required to travel, the City Administrator may authorize overnight lodging based on the length of the conference, the location, the starting time, the ending time, the time of year, weather conditions and /or forecast. Generally overnight lodging will be considered when travel would be required more than one hour prior to an employees scheduled shift starting time. b) The City shall pay all conference registration costs, including conference meals the employee registers for as part of the conference. Any meals paid as part of registration shall be deducted from daily meal per diem, unless as part of city business the employee is unable to attend a meal and purchases a meal elsewhere. c) Meal per diem — The City of Blair will reimburse employees for meals based on the current rates and guidelines as published by the United States General Services Administration and approved by the IRS. An employee departing Blair before 11:00 a.m. will be compensated 75% of the published rate for the first day. Any employee departing after 11:00 a.m. and before 4:00 p.m. will be compensated 50% of the published rate for the first day. An employee returning before 12 Noon will be compensated 25 %, and an employee returning after 8:00 p.m. will receive 100% of the published rate. An employee will not be compensated meal per diem unless there is an overnight stay, except as per IRS regulations and if prior approval is given by the City Administrator. If authorization is granted, the City may reimburse an employee upon presentation of a receipt for incidental meal(s) that are held to discuss city business. d) The City of Blair shall reimburse those employees eligible and using their own vehicle for authorized City business at a rate authorized by State Statute and set from time to time by the Department of Administrative Services. 15.3 Conference and Travel Expenses Unless otherwise authorized by the City Administrator, the City shall pay only for expenses of City employees. Receipts for expenses shall be required in order to obtain reimbursement. 15.4 Other Auto Expenses The out of town rniltvgl 2e n i5ursemont rcto fcr those employees eligible and using their own vehicle shall ho tho amount authorz x Sy State Statuf/J and cot annuallby—the Depar n ov.t of Administrative Services. SEE ABOVE The following positions shall be paid a vehicle allowance for the use of their private vehicle on a daily bases. The amount shall be set as per the annual budget process and shall be paid as taxable income as per the IRS regulations. The allowance shall cover all miles driven as outlined below, except those miles driven with designation points outside these areas which shall be reimbursed as stated in 15.2(d) above. 1) Building Inspector, Director of Public Works, Assistant City Administrator — all miles driven with designation point 2) City Administrator — all miles driven with designation point terminating more than (80) miles from the City of Blair.