20201016111515723ASSOCIATES 11
September 29, 2020
Mr. Allen Schoemaker
City of Blair
218 S. 16th Street
Blair, NE 68008
Subject: Grant Street Box Culvert Wing Repair
HGM Proposal No. 000720-177
Dear Al:
EM
On behalf of HGM ASSOCIATES INC. (HGM) we are pleased to submit this letter form agreement
for engineering services for the referenced project. This agreement consists of this letter, the attached
Scope of Services labeled as Exhibit A and the attached General Provisions labeled as Exhibit B.
HGM will provide Basic Services including construction documents and project design coordination.
These services are more specifically defined in the attached Scope of Services, Exhibit A. We will
also provide Additional Services upon your request and receipt of your written authorization.
HGM will provide these Basic Services for a lump sum amount of $17,400. Additional Services will
be charged on an hourly basis in accordance with our standard hourly rate schedule.
We will bill you monthly for our services and reimbursable expenses proportionate to the work
completed on the project. All fees are due and payable to HGM within 30 days of the invoice date. A
service charge of one and one-half percent per month will be added to any amounts outstanding after
30 days.
5022 SOUTH 114111 STREET, SUITE 200, OMAHA NEBRASKA, 68137-2329 (402) 346-7559, FAX (402) 346-0224
640 FIFTH AVENUE, COUNCIL BLUFFS, I01VA 51501-6427, (712) 323-0530, FAX (712) 323-0779
Mr. Allen Schoemaker
September 29, 2020
Page 2 of 2
We anticipate that we will be able to begin work on this project within 10 working days of receiving
your authorization to proceed in the form of your acceptance of this agreement. We estimate that all
Scope of Services items can be completed by December 31, 2020. If at any time we are delayed in the
performance of these services, we will notify you immediately. Please note that any information to be
provided by you as defined under Client's Responsibilities in the attached Scope of Services will need
to be furnished to HGM prior to our beginning work.
Please indicate your acceptance of this agreement by signing where indicated below and
returning one original signed copy to this office; OR, you many then scan a complete set of this
document and email it in its entirety to HGM. We sincerely appreciate the opportunity to work with
you.
Yours very truly,
HGM ASSOCIATES INC. - CONSULTANT
Stephen W. Moffitt, P.E.
Structural Project Manager
Acceptance of Proposal:
CITY OF BLAIR - CLIENT
Authorl ed-ignature
Richard Hanson, Mayor — City of Blair
Date of Acceptance
5022 SOUTH 1141x' STREET, SUITE 200, OAVIAHA, NEBRASKA, 68137-2329 (402) 346-7559, FAX (402) 346-0224
640 FIFTH AVENUE, COUNCIL BLUFF'S, IOWA 51501-6427, (712) 323-0530, FAX (712) 323-0779
SCOPE OF SERVICES
EXHIBIT A
This is an exhibit attached to and made part of the letter agreement dated September 29, 2020 between:
CITY OF BLAIR (CLIENT) and HGM ASSOCIATES INC. (CONSULTANT).
Project: Grant Street Box Culvert Wing Repair
HGM Proposal No. 000720-177
The Basic Services to be provided by the CONSULTANT under this agreement are further described
as follows:
I. Design Phase Services
CONSULTANT will provide construction documents including plans, technical specifications, and
bid specifications required to complete the repair of the NW wing on the Grant Street box culvert
at 4t" Street. The scope is for a repair concept where the wing will be stabilized using helical
anchors, and the cracked joint between the wing and the box culvert will be repaired by removing
concrete to at least the near face rebar and replacing it with cementitious material.
No topographic survey will be required for this project.
IL Bidding Period Services:
1. Printing Plans & Specifications for Bidders.
2. Send Notice of Project to Contractors.
3. Contractor Coordination/Addendums
4. Maintain Plan Holders List.
5. Prepare Bid Tab and Letter of Recommendation.
III. Testing Services:
Geotechnical exploration is required and will be provided by Thiele Geotech. The cost of this task
is included in the overall project cost.
CLIENT'S RESPONSIBILITIES:
In order for the CONSULTANT to perform these services, the CLIENT agrees to furnish the following
information:
1. Access to the project site.
5022 SOUTH 11411' STREET, SUITE 200, OMAHA NEBRASKA, 68137-2329 (402) 346-7559, FAX (402) 346-0224
640 FIFTH AVENUE, COUNCIL BLUFFS, IOWA 51501-6427, (712) 323-0530, FAX (712) 323-0779
GENERAL PROVISIONS
EXHIBIT B
Page 1 of 2
This is an exhibit attached to and made part of the letter agreement dated September 29, 2020 between: CITY OF BLAIR
(CLIENT) and HGM ASSOCIATES INC. (CONSULTANT). The General Provisions agreed to by CONSULTANT and
CLIENT are as follows:
Ownership of Instruments of Service: All reports, plans, specifications, field data, field notes, laboratory test data, calculations,
estimates, and other documents prepared by the CONSULTANT as instruments of service shall remain the property of the
CONSULTANT. The CONSULTANT shall retain these records for a period of ten (10) years, during which period they will be made
available to the CLIENT at all reasonable times. CONSULTANT will provide CLIENT with a paper copy of the plans, the
specifications, and laboratory test reports for information and reference in connection with the project; however, such documents are not
intended or represented to be suitable for reuse by CLIENT or others. Any such reuse will be at CLIENT'S sole risk and without liability
or legal exposure to CONSULTANT or CONSULTANT'S subconsultants.
CADD/Electronic Files: In accepting, and utilizing any drawings, reports and data on any form of electronic media generated by the
CONSULTANT, the CLIENT agrees that all such electronic files are instruments of service. The CLIENT agrees to waive all claims
against the CONSULTANT resulting in any way from any unauthorized changes to, or reuse of, the electronic files for any projects by
anyone other than the CONSULTANT. In the event of a conflict between printed hard copy documents signed and sealed by the
CONSULTANT and electronic files, the hard copy documents shall govern.
Termination or Suspension: If the CLIENT fails to make payments to the CONSULTANT in accordance with this Agreement, such
failure shall be considered substantial nonperformance and cause for termination or, at the CONSULTANT'S option, cause for
suspension of performance of services under this Agreement. If the CONSULTANT elects to suspend services, the CONSULTANT shall
give seven days' written notice to the CLIENT before suspending services. In the event of a suspension of services, the CONSULTANT
shall have no liability to the CLIENT for delay or damage caused the CLIENT because of such suspension of services. Before resuming
services, the CONSULTANT shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption
of the CONSULTANT'S services. The CONSULTANT'S fees for the remaining services and the time schedules shall be equitably
adjusted.
If the CLIENT suspends the Project, the CONSULTANT shall be compensated for services performed prior to notice of such suspension.
When the Project is resumed, the CONSULTANT shall be compensated for expenses incurred in the interruption and resumption of the
CONSULTANT'S services. The CONSULTANT'S fees for the remaining services and the time schedules shall be equitably adjusted.
Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to
perforin in accordance with the terms of this Agreement through no fault of the party initiating the termination.
In the event of termination not the fault of the CONSULTANT, the CONSULTANT shall be compensated for services performed prior to
termination, together with Reimbursable Expenses then due and all Termination Expenses indicated in the next paragraph.
Termination Expenses are in addition to compensation for the CONSULTANT'S services and include expenses directly attributable to
termination for which the CONSULTANT is not otherwise compensated.
The CLIENT'S rights to use the CONSULTANT'S Instruments of Service in the event of a termination of this Agreement are set forth in
the Ownership of Instuments of Service clause above. If the CLIENT requests copies of the CONSULTANT'S Instruments of Service,
the cost of the preparation of those copies shall be considered as a Termination Expense.
Plan Revisions: If, after any plans or specifications are completed on any portion thereof, and are approved by the CLIENT and other
necessary agencies, the CONSULTANT is required to change plans and specifications because of changes made, authorized, or ordered
by the CLIENT, then the CONSULTANT shall receive additional compensation for such changes. Fees for these changes will be
computed on an hourly basis.
Information Furnished by CLIENT: CLIENT shall be responsible for, and CONSULTANT may rely upon, the accuracy and
completeness of all requirements, programs, instructions, reports, data and other information furnished by CLIENT to CONSULTANT
pursuant to this Agreement. CONSULTANT may use such requirements, programs, instructions, reports, data, and information in
performing or furnishing services under this Agreement.
Information Furnished by Utility Companies: The utility locations shown on the CONSULTANT'S instruments of service are from
locates or drawings provided to the CONSULTANT by the utility companies. The CONSULTANT makes no guarantee that the utilities
shown on the CONSULTANT'S instruments of service comprise all such utilities in the area, either in service or abandoned. The
CONSULTANT further does not warrant that the utilities shown on the instruments of service are in the exact location indicated.
Successors and Assigns: Both parties agree that, upon execution of this agreement, same shall be binding upon their/its successors,
assigns, and legal representatives until terminated by the expiration of agreement or termination by written notice, as provided above.
Limitation of Liability: The CLIENT agrees that to the fullest extent permitted by law, the total liability, in the aggregate, of
CONSULTANT, CONSULTANT'S officers, directors, partners, employees, agents, and subconsultants, to CLIENT, and anyone
claiming by, through, or under CLIENT for any claims, losses, costs, or damages whatsoever arising out of, resulting from or in any way
related to this Project or Agreement from any cause or causes, including but not limited to torts, negligence, professional errors or
omissions, strict liability, breach of contact, or breach of warranty, shall not exceed the total compensation received by CONSULTANT
or $100,000 whichever is greater.
5022 SOUTH 11411' STREET, SUITE 200, OMAHA NEBRASKA, 68137-2329 (402) 346-7559, FAX (402) 346-0224
640 FIFTH AVENUE, COUNCIL BLUFFS, IOWA 51501-6427, (712) 323-0530, FAX (712) 323-0779
GENERAL PROVISIONS
EXHIBIT B
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Waiver of Consequential Damages: Notwithstanding anything in this Agreement to the Contrary, it is agreed that CONSULTANT shall
not be liable in any event for any special or consequential damages suffered by the CLIENT arising out of the services hereunder. Special
or consequential damages as used herein shall include, but not limited to, loss of capital, loss of product, loss of use of any system, or
other property, or any other indirect, special or consequential damage, whether arising in contract, tort (including negligence), warranty
or strict liability.
Opinion of Probable Construction Cost: Opinions of probable construction costs and detailed cost estimates prepared by the
CONSULTANT represent his/her best judgment as a design professional familiar with the construction industry. It is recognized,
however, that the CONSULTANT has no control over the cost of labor, materials or equipment, over the Contractor's methods of
determining bid prices or over competitive bidding or market conditions. Accordingly, the CONSULTANT makes no warranty, express
or implied, that the bids or the negotiated cost of the work will not vary from the CONSULTANT's opinion of probable construction
cost.
Construction Phase Services: (If included under the scope of this Agreement) The CONSULTANT shall provide administration of the
Contract between the CLIENT and the Contractor as set forth below and in General Conditions of the Contract for Construction. The
CONSULTANT's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and
terminates on the date the CONSULTANT issues the Statement of Final Completion.
The CONSULTANT shall advise and consult with the CLIENT during the Construction Phase Services. The CONSULTANT shall have
authority to act on behalf of the CLIENT only to the extent provided in this Agreement or the General Conditions of the Contract for
Construction. The CONSULTANT shall not have control over, charge of, or responsibility for the construction means, methods,
techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the CONSULTANT
be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The
CONSULTANT shall be responsible for the CONSULTANT's negligent acts or omissions, but shall not have control over or charge of,
and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work.
The CONSULTANT shall visit the site at intervals appropriate to the stage of construction to become generally familiar with the progress
and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner
indicating that the Work, when fully completed, will be in substantial compliance with the Contract Documents. However, the
CONSULTANT shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work.
On the basis of the site visits, the CONSULTANT shall keep the CLIENT reasonably informed about the progress and quality of the
portion of the Work completed, and report to the CLIENT (1) known deviations from the Contract Documents and from the most recent
construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work.
Jobsite Safety: That the General Contractor shall be solely responsible for jobsite safety, and that this intent shall be carried out in the
CLIENT'S contract with the General Contractor, and that such contract shall indemnify the CONSULTANT. The CONSULTANT, and
his agents, shall be named as an additional insured on the General Contractor's policies of general liability insurance.
Construction Stakinu: That the Fees the CONSULTANT receives for the task of construction staking are not commensurate with the
potential risk. CLIENT, therefore, agrees to check or require General Contractor to check the location of all construction stakes placed
by the CONSULTANT. CLIENT further agrees to limit liability of CONSULTANT for construction staking services such that the total
liability of the CONSULTANT shall not exceed the CONSULTANT'S compensation received for the particular service, or $5,000.00,
whichever is greater.
Hazardous Materials: The CLIENT agrees that the CONSULTANT's scope of services does not include any services related to the
presence of any asbestos, fungi, bacteria, mold or hazardous or toxic materials. Should it become known to the CONSULTANT that
such materials may be present on or adjacent to the jobsite, the CONSULTANT may, without liability for any damages, suspend
performance under this agreement, until CLIENT takes appropriate action to remove or abate said materials. The CLIENT further agrees,
notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to indemnify and hold harmless the
CONSULTANT, its officers, partners, employees and subconsultants (collectively, CONSULTANT) from and against any and all
claims, suits, demands, liabilities, losses, damages or costs, including reasonable attorneys' fees and defense costs arising out of or in any
way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos, fungi, bacteria, mold, hazardous
or toxic substances, or products or materials that exist on, about or adjacent to the Project site, whether liability arises under breach of
contract or warranty, tort, including negligence, strict liability or statutory liability or any other cause of action, except for the sole
negligence or willful misconduct of the CONSULTANT.
Mediation: Any claims or disputes under this agreement shall be submitted to non-binding mediation.
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5022 SOUTH 1141' STREET, SUITE 200, ONIAIIA NEBRASKA, 68137-2329 (402) 346-7559, FAX (402) 346-0224
640 FIFTH AVENUE, COUNCIL BLUFFS, IONVA 51501-6427,(712) 323-0530, FAX (712) 323-0779