FY1989 Audit Report CityCITY OF BLAIR, NEBRASKA
JULY 31, 1989
CITY OF BLAIR, NEBRASKA
TABLE OF CONTENTS
Page
AUDITORS'S OPINION 1-2
COMBINED STATEMENTS:
Combined Balance Sheet - All Fund Types and Account
Special Revenue Funds:
Groups
3-4
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (Cash Basis) and
Combining Schedule of Revenues, Expenditures
Actual - All Governmental,Fund Types.
5
Combined Statement of Revenues, Expenses and Changes
in Retained Earnings/Fund Balance - Budget (Cash
Individual Statement of Revenues,
Basis) and Actual - All Proprietary Fund Types and
Similar Trust Funds
6
General Fixed Assets Account Group:
and Actual - Street Fund
Statement of General Fixed Assets
7
Statement of Changes in General Fixed Assets
8
General Long -Term Debt Account Group:
Changes in Fund Balance - Budget
Statement of General Obligation Bonds Principal
and Interest Requirements by Year of Maturity
9
Statement of Changes in General Long -Term Debt
10
Combined Statement of Cash Flow - All Proprietary
Fund Types and Similar Trust Funds
11
NOTES TO FINANCIAL STATEMENTS 12-17
STATEMENTS OF INDIVIDUAL FUNDS:
Special Revenue Funds:
Combining Balance Sheet
18
Combining Schedule of Revenues, Expenditures
and
Changes in Fund Balances
19
Individual Statement of Revenues,
Expenditures and
Changes in Fund Balance - Budget
(Cash Basis)
and Actual - Street Fund
20
Individual Statement of Revenues,
Expenditures and
Changes in Fund Balance - Budget
(Cash Basis)
and Actual - Block Grant Fund
21
Enterprise Funds:
Combining Balance Sheet
22
Combining Statement of Revenues,
Expenses, and
Changes in Retained Earnings
23
Combining Statement of Cash Flow
24
Individual Statement of Revenues
and Expenses -
Budget (Cash Basis) and Actual
- Blair Apartments
25
Individual Statement of Revenues
and Expenses -
Budget (Cash Basis) and Actual
- Water
26-27
Individual Statement of Revenues
and Expenses -
Budget (Cash Basis) and Actual
- Sewer
28
CITY OF BLAIR, NEBRASKA
TABLE OF CONTENTS
Page
SUPPORTING
SCHEDULES:
Schedule
of
General
Fund Revenues - Budget (Cash
Basis)
and
Actual
29
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Administration Department
30
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Contingency Allowance
31
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Police Department
32
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Cemetery
33
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Fire Department
34
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Park Department
35
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Library
36
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Supervised Recreation
37
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Swimming Pool
38
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Airport
39
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Landfill
40
Schedule
of
General
Fund Expenditures -
Budget
(Cash
Basis)
and
Actual
- Animal Control
41
Schedule
of
Federal
Financial Assistance
42
Auditor's
Report
on
Internal Controls
43-45
Auditor's
Report
on
Compliance with Laws
and
Regulations
46
iig
I Sy
om
,. �. m
1904 SOUTH STREET
BOX 486
BLAIR, NEBRASKA 68008
November 7, 1989
Honorable Mayor and Members
of the City Council
City of Blair, Nebraska
Gentlemen:
RESIDENCE:
(402) 468-5253
OFFICE:
(402) 426-4080
I have audited the general purpose financial statements of
the City of Blair, Nebraska, and the combining, individual fund,
and account group financial statements of the City as of and for
the year ended July 31, 1989, as listed in the table of contents.
These financial statements are the responsibility of the entity.
My responsibility is to express an opinion on these financial
statements based on my audit.
I conducted my audit in accordance with generally accepted
auditing standards and the standards for financial and compliance
audits contained in the Standards for Audit of Governmental
Organizations, Programs, Activities, and Functions, issued by the
U.S. General Accounting Office. Those standards require that I
plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material
misstatement. An audit includes examining on a test basis
evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as
well as evaluating the overall financial statement presentation.
I believe that my audit provides a reasonable basis for my
opinion.
As described more fully in Note 1, the budgetary comparisons
included in the combined statements of revenues and expenditures
are on the basis of cash receipts and expenditures which is
different from the accrual basis on which the actual amounts are
reported. The budgetary information included for the year ended
July 31, 1989, has not been compiled or audited by me and,
accordingly, I do not express an opinion or any other form of
assurance on it.
Management has elected to omit the summaries of significant
assumptions and accounting policies required under established
guidelines for presentation of prospective financial statements.
If the omitted summaries were included in the budgeted
information, they might influence the user's conclusions about
the city's budgeted information. Accordingly, this budgeted
information is not designed for those who are not informed about
such matters.
1904 SOUTH STREET RESIDENCE:
BOX 486 - (402) 468-5253
BLAIR, NEBRASKA 68008 OFFICE:
(402) 426-4080
Mayor and Members of
the City Council
November 7, 1989
Page 2
In my opinion, the general purpose financial statements
referred to above present fairly, in all material respects, the
financial position of the City of Blair, Nebraska, at July 31,
1989, and the results of its operations and the changes in cash
flow for its propriety fund types for the year then ended, in
conformity with generally accepted accounting principles. Also, in
my opinion, the combining, individual fund, and account group
financial statements referred to above present fairly, in all
material respects, the financial position of each of the individual
funds and account groups of the City of Blair, Nebraska, at July
31, 1989, and the results of operations of such funds and the
changes in cash flow of the individual proprietary funds for the
year then ended, in conformity with generally accepted accounting
principles.
My examination was made for the purpose of forming an opinion
on the general purpose financial statements taken as a whole and on
the combining, individual fund, and individual account group
financial statements. The accompanying financial information
listed as supporting schedules in the table of contents is
presented for purposes of additional analysis and is not a required
part of the financial statements of the City of Blair, Nebraska.
Such information has been subjected to the auditing procedures
applied in the examination of the general purpose combining,
individual fund, and individual account group financial statements
and, in my opinion, is fairly stated in all material respects in
relation to the financial statements of each of the respective
individual funds and account groups, taken as a whole.
Edward W. Schroeder
Certified Public Accountant
I
CITY OF
BLAIR NEBRASKA
COMBINED BALANCE SHEET -
ALL FUND TYPES
AND ACCOUNT GROUPS
JULY 31, 1989
ASSETS
Proprietary
Fund
Governmental
Fund
Types
Types
Account
Groups
General
General
General
Special
Debt
Capital
Enterprise
Insurance
Fixed
Long-term
General
Revenue
Service
Improvement
Funds
Fund
Assets
Debt
Cash
$ 80,932
$ 134,034
$ 36,602
$ 7,532
$ 207,230
$ 3,427
$ -
$ -
Receivables:
Billed user fees
-
-
-
-
152,496
-
-
-
Special assessments
-
-
443,502
-
-
-
-
-
Accrued interest
1,026
4,163
-
143,401
22,247
1,260
-
-
Other
-
-
-
-
488
-
-
-
Investments -at cost (unrestricted)
134,400
475,065
-
96,760
462,884
-
-
-
Due from County Treasurer
31,889
710
2,138
-
-
-
-
-
Inventory
-
-
-
-
29,276
-
-
-
Prepaid expenses
-
-
-
-
4,562
-
-
-
Restricted assets - cash and
investments - at cost
-
-
-
-
798,999
60,000
-
-
Property - net of accumulated
depreciation, where applicable
-
-
-
-
7,555,814
-
3,782,853
-
Amount available in Debt Service
for general long-term debt
retirement
-
-
-
-
-
-
-
316,286
Contract receivable - OPPD
-
-
-
4,732,666
-
-
-
-
Contract receivable - block grant
-
281,000
-
-
-
-
-
-
TOTAL ASSETS
$248,247
$ 894,972
$482,242
$4,980,358
$ 9,233,996
$ 64,687
$3,782,853
$316,286
See Notes to Financial Statements.
-3-
CITY OF BLAIR, NEBRASKA
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
JULY 31 1989
LIABILITIES
Proprietary
Fund
Governmental Fund Types Types
General
Special Debt Capital Enterprise Insurance
General Revenue Service Improvement Funds Fund
Accounts payable $ 19,637 $ 5,957 - - $ 12,345 -
Accrued interest - - - - 51,036 -
Accrued expenses - - - - 2,547 -
Deposits payable - - - - 33,865 -
Bonds payable - - - - - -
Revenue bonds payable - - - - - 2,685,000 -
Lease payable - - - - - -
Land contract payable - - - - - -
Total liabilities 19,637 5,957 - - 2,784,793 -
Account Groups
General General
Fixed Long-term
Assets Debt
255,000
37,286
24,000
316,286
See Notes to Financial Statements.
-4-
FUND BALANCES
Contributed capital
- -
- -
4,320,934 - - -
Investment in general fixed
assets - -
- -
- - $3,782,853 -
Retained earnings
- -
- -
2,128,269 - - -
Fund balance
228,610 889,015
$482,242 $4,980,358
- $ 64,687 - -
Total fund balances
228,610 889,015
482,242 4,980,358
6,449,203 64,687 3,782,853 -
TOTAL LIABILITIES AND
FUND BALANCES
$248,247 $ 894,972
$482,242 $4,980,358
$ 9,233,996 $ 64,687 $3,782,853 $316,286
See Notes to Financial Statements.
-4-
(This page left blank intentionally)
Special Revenue
Fund
Capital
Improvement Fund
Variance
Variance
Favorable
Favorable
Budget
Actual
(Unfavorable)
Budget
Actual
(Unfavorable)
$318,862
$338,348
$ 19,486
-
-
-
34,810
41,592
6,782
$ 456,960
$ 436,871
$(20,089)
-
282,794
282,794
-
-
-
353,672
309,062
456,960
436,871
(20,089)
662,734
125,026
558,044
(433,018)
-
-
-
-
-
-
5,100
5,100
-
462,497
391,246
71,251
-
-
-
587,523
(361,767)
5,100
5,100
-
949,290
(233,851)
(286,556)
(52,705)
451,860
431,771
(20,089)
72,000
73,069
1,069
5,000
5,000
-
-
-
-
(449,303)
(501,340)
(52,037)
(161,851)
(213,487)
$(51,636)
7,557
(64,569)
$(72,126)
1,102,502
1,102,502
5,044,927
5,044,927
$ 940,651
$ 889,015
$5,052,484
$4,980,358
CITY OF BLAIR, NEBRASKA
COMBINED STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS/FUND BALANCE
BUDGET (CASH BASIS) AND ACTUAL
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS
FOR THE YEAR ENDED JULY 31, 1989
Enterprise Funds
Variance
Favorable
Budget Actual (Unfavorable)
OPERATING REVENUES:
User fees
Sale of merchandise
Rental
Insurance contributions
Other
Total
EXPENSES:
Personal services
Operating expenses
Materials and supplies
Construction contracts
Rental expense
Depreciation
Employee insurance benefit
Payments to insurance companies
Total
OPERATING INCOME (LOSS)
OTHER REVENUE (EXPENSE):
Interest income
Interest expense
Operating transfers - in
Operating transfers - out
NET INCOME (LOSS)
RETAINED EARNINGS/FUND BALANCE -
July 31, 1988
RETAINED EARNINGS/FUND BALANCE -
July 31, 1989
Insurance Fund
Variance
Favorable
Budget Actual (Unfavorable)
$ 585,915
$ 710,186
$ 124,271
$ -
$ -
$ -
5,600
9,988
4,388
-
-
-
60,000
46,461
(13,539)
-
-
-
-
-
-
115,500
116,598
1,098
6,800
8,909
2,109
-
365
365
658,315
775,544
117,229
115,500
116,963
1,463
429,480
414,889
14,591
-
-
-
249,066
257,566
(8,500)
-
-
-
75,805
71,676
4,129
-
-
-
13,700
4,571
9,129
-
-
-
634
587
47
-
-
-
-
237,015
(237,015)
-
-
-
-
-
-
92,944
111,144
(18,200)
-
-
-
61,041
65,035
(3,994)
768,685
986,304
(217,619_)
153,985
176,179
(22,194)
(110,370)
(210,760)
(100,390)
(38,485)
(59,216)
(20,731)
78,675
101,195
22,520
7,592
8,069
477
(172,168)
(196,382)
(24,214)
-
-
-
376,626
379,339
2,713
-
-
-
(44,352)
(2,713)
41,639
-
-
-
128,411
70,679
$_ 57 732)
(30,893)
(51,147)
$(20,254)
2,057,590 2,057,590
$2,186,001 $2,128,269
See Notes to Financial Statements.
-6-
115,834 115,834
C Rd_9dl q A4_tiR7
CITY OF BLAIR, NEBRASKA
STATEMENT OF GENERAL FIXED ASSETS
JULY 31, 1989
Land Buildings Vehicles Equipment Total
GENERAL FUND:
Administration
$ 15,000
$ 693,309
$ -
$ 115,753
$ 824,062
Police
-
-
58,503
39,055
97,558
Cemetery
115,000
18,084
-
15,611
148,695
Fire
-
-
237,598
28,807
266,405
Park
97,952
342,605
1,250
99,522
541,329
Library
22,500
116,600
-
20,116
159,216
Supervised
recreation
-
274
-
27,488
27,762
Swimming pool
100,000
237,581
-
165,461
503,042
Airport
32,000
137,069
-
51,423
220,492
Landfill
15,000
6,700
-
82,007
103,707
Animal control
-
5,686
4,700
1,744
12,130
SPECIAL REVENUE
FUNDS - Street
10,000
49,790
212,098
403,162
675,050
CAPITALIZED LEASE -
Library
-
203,404
-
-
203,404
TOTALS
$407,452
$1,811,102
$514,149
$1,050,149
$3,782,852
See Notes to Financial Statements.
-7-
CITY OF BLAIR, NEBRASKA
STATEMENT OF CHANGES IN GENERAL FIXED ASSETS
FOR THE YEAR ENDED JULY 31 1989
Balance Balance
July 31, July 31,
1988 Additions Dispositions 1989
GENERAL FUND:
Administration
Police
Cemetery
Fire
Park
Library
Supervised recreation
Swimming pool
Airport
Landfill
Animal control
SPECIAL REVENUE FUNDS -
Street
CAPITALIZED LEASE -
Library
TOTALS
$ 822,386 $ 4,268
114,986
22,006
149,103
10,017
266,405
-
540,304
10,725
155,029
4,187
28,197
1,365
503,042
-
220,492
-
103,707
-
10,080
4,700
649,182 33,752
203,404 -
$3,766,317 $ 91,020
$ 2,592 $ 824,062
39,434
97,558
10,425
148,695
-
266,405
9,700
541,329
-
159,216
1,800
27,762
-
503,042
-
220,492
-
103,707
2,650
12,130
7,884 675,050
- 203,404
$ 74,485 $3,782,852
See Notes to Financial Statements.
See Notes to Financial Statements.
CITY OF BLAIR,
NEBRASKA
STATEMENT OF GENERAL
OBLIGATION BONDS
PRINCIPAL AND INTEREST
REQUIREMENTS
BY YEAR OF
MATURITY
JULY 31
1989
Year Ending
Principal
Interest
July 31,
Requirements
Requirements
Total
1990
$ 93,000
$ 17,963
$110,963
1991
95,286
11,805
107,091
1992
53,000
6,855
59,855
1993
45,000
3,240
48,240
1994
15,000
1,425
16,425
1995
15,000
480
15,480
$316,286
$ 41,768
$358,054
See Notes to Financial Statements.
CITY OF BLAIR, NEBRASKA
STATEMENT OF CHANGES IN GENERAL LONG-TERM DEBT
FOR THE YEAR ENDED JULY 31 1989
See Notes to Financial Statements.
-10-
Balance
Balance
Interest
July 31,
July 31,
Dated
Description
Rate
1988 Additions
Deductions
1989
12/15/78
Various purpose
5.20-5.25%
$ 30,000 $ -
$ 30,000
$ -
6/15/88
Various purpose
5.25-6.40%
310,000
55,000
255,000
Total bond obligations
340,000 -
85,000
255,000
Capitalized
lease
6.00-7.00%
55,360 -
18,074
37,286
Stemmerman
land contract
12.00%
32,000 -
8,000
24,000
TOTAL
$427,360 $ -
$111,074
$316,286
See Notes to Financial Statements.
-10-
CITY OF BLAIR, NEBRASKA
COMBINED STATEMENT OF CASH
FLOW
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS
FOR THE YEAR ENDED JULY 31
1989
General
Enterprise
Insurance
Funds
Fund
CASH FLOW FROM OPERATIONS:
Net operating income (loss)
$(210,760)
$(59,216)
Adjustment to reconcile net
income to net cash from operations:
Depreciation
237,015
-
Decrease in accounts receivable -user fees
222
-
Increase in accounts receivable -other
(62)
-
Decrease in inventory
1,209
-
Decrease in prepaid expenses
119
-
Increase (decrease) in accounts payable
(20,529)
-
Decrease in accrued expenses
(250)
-
Increase (decrease) in deposits payable
360
Net cash provided (used) by
operations
7,324
(59,216)
CASH FLOW FROM INVESTING:
Purchase of property
(29,877)
-
Interest income
101,195
8,069
Transfers - net
376,626
-
Decrease (increase) in accrued interest
receivable
(11,747)
(424)
Cash from investing
436,197
7,645
CASH FLOW FROM FINANCING:
Reduction of long-term debt
(100,000)
-
Increase in restricted assets
(58,835)
-
Interest expense
(196,382)
-
Increase in accrued interest payable
24,020
-
Cash from (used in) financing
(331,197)
-
NET INCREASE (DECREASE) IN CASH
112,324
(51,571)
CASH AND CASH EQUIVALENTS - Beginning of
the period
557,790
114,998
CASH AND CASH EQUIVALENTS - End of the period
$ 670,114
$ 63,427
See Notes to Financial Statements.
-11-
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Basis of Accounting:
All governmental fund types are accounted for using
the modified accrual basis of accounting. Their revenues
are recognized when earned and expenditures are recognized
when incurred except in the case of property tax revenues
recognized when received, and in the recording of interest
on general obligation bonds only when the coupons mature.
The proprietary fund types and similar trust funds
are accounted for using the accrual basis whereby revenues
are recognized when earned and expenses are recognized when
incurred.
The City does not apply encumbrance accounting in any
of its funds.
B. Debt Service Fund:
The Debt Service Fund is used to account for the
payment of principal and interest on general long-term
debt. The primary sources of revenue are property taxes
and special assessments.
C. Inventory:
Inventory is stated at the lower of cost (first -in,
first -out) or market value. The consumption method is used
in regard to inventory expenditure recognition.
D. Property:
All fixed assets are recorded at cost or estimated
cost, if actual cost is not available.
The proprietary and fiduciary fund assets are
presented on the respective balance sheets except for the
cost of any underground utility lines which are not
included in the assets. Depreciation of the assets is
computed on a straight-line method over the estimated
useful lives of the assets. The range of estimated lives
is from five to fifty years.
Assets in other than proprietary and fiduciary funds
are recorded as expenditures at the time of purchase with
the accumulated cost being presented in the general fixed
asset group of accounts. Certain improvements such as
roads, bridges, curbs and gutters, streets and sidewalks,
drainage systems, and lighting systems are not capitalized.
No depreciation is provided for assets in the general fixed
asset group of accounts.
-12-
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS Continued
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
E. Budgetary Basis:
The City's legally adopted budget is based on
requirements of the State of Nebraska. The budget is
prepared and adopted using the cash basis of accounting
whereby revenues are budgeted when expected to be received
rather than earned and expenditures are budgeted when
expected to be disbursed rather than incurred.
F. Compensated Absences:
The City of Blair does not record accrued compensated
absences as they are unmeasurable as of July 31, 1989.
G. Investments:
The Investments are bank Certificates of Deposits or
U.S. Government Securities with no unusual restrictions other
than penalty for early withdrawal. All investments are short-
term. Investments are stated at cost, which approximates market
value.
2. RESTRICTED ASSETS
Restricted assets consist primarily of cash, certificates
of deposit, and savings accounts. The assets are restricted as
follows:
Enterprise Insurance
Funds held by the County Treasurer Funds Funds
for Bond retirement $ 240 $ -
Bond and interest sinking funds 766,444 -
Utility deposit funds 32,315 -
Reserve for insurance claims - 60,000
Total restricted assets $798,999 $ 60,000
3. LONG-TERM DEBT
The City entered into an agreement with the City of Blair
Library Building Corporation on October 1, 1975 to lease a
library building which was constructed by the Building
Corporation with proceeds from the sale of bonds. The City is
required to make payments under the terms of the lease in amounts
equal to the interest and bond principal payments of the bonds
issued by the Building Corporation. At the end of the lease term
title to the building will be conveyed to the City.' The
transaction has been treated as a purchase with the present value
of the remaining lease payments recorded as a liability in the
general long-term group of accounts.
-13-
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS Continued
General long-term debt, excluding bonds, consists of the
following:
Amount Current Portion
Lease payable
10/1/75 6.00-7.00% $37,286 $18,445
Land contract payable
9/1/82 12% $24,000 $ 8,000
Proprietary fund long-term debt consists of the following:
Water:
6/15/88
Sewer:
11/15/74
4. PENSION PLANS
5.15-8.00%
5.20-6.00%
Current
Amount Portion
$2,655,000 $110,000
$ 30,000 $ 30,000
The city has two pension plans covering substantially all
of its employees. Employees other than policemen are covered
by a defined contribution plan. All contributions required
including 3% of gross wage in employee contributions and 30 of
gross wage in contributions from the City are invested with an
investment manager. The employees must have accumulated one
year of service to participate in the plan. The plan is a
single employer plan with the City maintaining fiduciary
responsibility for it. Contributions for the fiscal year ended
July 31, 1989 were $48,048 and are expected to remain
relatively level from year to year.
The policemen are covered under a defined benefit plan
established by the statutes of the State of Nebraska.
Policemen terminating before retirement age receive payment for
their contributions to date of termination plus interest
accrued and vested portion of the City's contributions based on
the statutes of the State of Nebraska. The City has fiduciary
responsibility for the plan and it is a single employer plan
only. Current year contributions of $31,71' were 12% of gross
wage which, compiles with statutory requirements. The City
contributed 6% of gross wage and the policemen contribute 60.
The City does not have an actuarial study on the current plan.
The City does expect contributions to remain relatively level
from year to year.
-14-
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS Continued
During the year ended July 31, 1984, the City transferred
police pension funds to an independent trustee for investment.
The trustee will maintain the fund according to state law.
This change in pension fund maintenance eliminated the need for
the police pension fund. Contributions to the trustee were
reported as an expenditure during the year ended July 31, 1989.
5. OTHER ASSET - ELECTRIC PLANT CONTRACT
In April 1984, the City of Blair contracted to sell its
electrical transmission and distribution generating facilities
to the Omaha Public Power District. The terms of the agreement
were as follows:
Omaha Public Power District agreed to buy the City of
Blair facilities for the sum of $5,950,000. The terms of
payment shall be $1,000,000 payable at the date of the contract
and the balance of $4,950,000 amortized over thirty years at
nine percent interest per annum, with annual payments of
$481,815 commenced in April 1985. This contract is unsecured.
This contract also provided for the Omaha Public Power
District to supply electrical service directly to the City and
its residents. The transfer of electrical -services was
completed on July 31, 1984.
6. CONTRACT RECEIVABLE - BLOCK GRANT
The City of Blair received an Economic Development Block
Grant on May 2, 1986, in the amount of $500,000. The City used
the proceeds to make a loan to Kelly Ryan Equipment Company for
$500,000 on May 2, 1986. The terms of the loan are as follows:
Kelly Ryan Equipment Company agreed to pay all accrued
interest at 5% per annum in September 1988, and quarterly
thereafter with principal payments based on a five year
amortization if net profits for the quarter equals principal
due on all notes and mortgages of the borrower. Security for
the loan is equipment per the financing statement on file dated
May 3, 1986, subject to the subordination agreement and standby
agreement dated April 30, 1988. The loan is guaranteed by
Kelly Ryan and H. Wayne Smith.
The City of Blair has charged off against July 31, 1989,
operations $500,000, the full principle amount of the loan, due
to the future ability to pay of Kelly Ryan Equipment Company as
of the Balance Sheet date. All accrued interest has also been
removed from the Balance Sheet. The accrued interest is
$81,250 as of July 31, 1989.
-15-
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS Continued
The City of Blair received an Economic Development Block
Grant on July 7, 1989, in the amount of $284,794. The City
used the funds to make a loan to Nathaniel Simms Cabinetmakers,
Inc. for $281,000 on July 7, 1989. The terms are as follows:
The interest rate is 6% until July 7, 1990, and 7%
thereafter. Security is the Deed of Trust, Financing
Statement, and Security Agreement dated July 7, 1989. Interest
only payments are due until July 7, 1991. Principle and
interest shall be repaid in full by July 7, 1998. Kenner S.
Swedburg and William S. Beans are guarantors of the loan.
7. FUNDS IN TRUST - DEBT REFUNDING
The City of Blair has refunded debt in its Water Fund by
setting aside current funds in an independently managed trust
fund in an amount necessary to retire future bond and interest
payments.
The funds held in trust and refunding debt outstanding at
July 31, 1989, are $357,708 and $350,000 respectfully.
8. ACCOUNTS RECEIVABLE - SPECIAL ASSESSMENTS
The City of Blair's special assessments outstanding as of
July 31, 1989, are composed of the following:
Special assessment principle and
current interest $263,384
Special assessment delinquent interest 180,118
Total Special Assessments Receivable $443,502
The City of Blair special assessment principle is 1000
delinquent at July 31, 1989. The receivable is secured by tax
liens on the property assessed.
9. LEASE COMMITTMENTS
The City
of Blair has the
following lease committments:
Lease Number
Lease Date
Terms
Annual Amount
97184
3-06-79
Renewed in 1989
for 5 years
$180
97021
6-26-78
Renewed in 1988
for 5 years
$180
97295
9-07-79
One year
$100
98565
8-01-83
Renewed in 1988
for 5 years
$180
-16-
0
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS Continued
10. INSURANCE FUND
The City of Blair self -insures certain medical, dental,
and eye benefits for its employees. Funds are contributed from
various funds into the insurance fund for proper allocation.
The contributions into the fund for July 31, 1989, were
$116,598.
-17-
CITY OF BLAIR, NEBRASKA
COMBINING BALANCE SHEET - SPECIAL REVENUE FUNDS
JULY 31 1989
ASSETS
-18-
Block
Street
Grant
Fund
Fund
Total
CASH SAVINGS
$134,034
$ -
$134,034
INVESTMENTS
475,065
-
475,065
ACCRUED INTEREST RECEIVABLE
4,163
-
4,163
DUE FROM COUNTY TREASURER
710
-
720
ECONOMIC DEVELOPMENT LOAN
-
281,000
281,000
TOTAL
$613,972
$281,000
$894,972
LIABILITIES AND FUND
BALANCES
ACCOUNTS PAYABLE
$ 5,957
-
$ 5,957
FUND BALANCE
608,015
$281,000
889,015
TOTAL
$613,972
$281,000
$894,972
-18-
CITY OF BLAIR NEBRASKA
COMBINING SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUNDS
FOR THE YEAR ENDED JULY 31 1989
-19-
Block
Street
Grant
Fund
Fund
Total
REVENUES:
Street revenues
$338,348
$ -
$ 338,348
Development block grants
-
282,794
282,794
Interest on investments
41,592
-
41,592
Other revenues
-
-
-
Total revenues
379,940
282,794
_
662,7.34
EXPENDITURES:
Salaries
129,357
-
129,357
FICA
9,755
-
9,755
Retirement
6,369
-
6,369
Employee insurance
20,899
-
20,899
Legal
6
-
6
Engineering
890
-
890
Auditing
1,495
-
1,495
Office expenses
139
1,794
1,933
Dues
73
_
73
Utilities
4,379
-
4,379
Telephone
1,082
-
1,082
Travel
177
-
177
Insurance
14,209
-
14,209
Maintenance
18,142
-
18,142
Street lighting
64,211
-
64,211
Contingency reserve
-
-
-
Car expense
600
-
600
County Treasurer fees
184
-
184
Sand, gravel and rock
5,799
-
5,799
Gas, diesel and oil
7,250
-
7,250
Materials and supplies
10,999
-
10,999
Block grant bad debt
-
556,250
556,250
Rental
60
-
60
Captial outlay:
Motorized equipment
33,752
-
33,752
Street improvements
61,419
-
61,419
Total expenditures
391,246
558,044
949,290
REVENUES OVER (UNDER)
EXPENDITURES
(11,306)
(275,250)
(286,556)
OTHER FINANCING SOURCES (USES):
Operating transfers - in
73,069
-
73,069
Operating transfers - out
-
-
-
REVENUES OVER (UNDER)
EXPENDITURES
61,763
(275,250)
(213,487)
FUND BALANCE (DEFICIT) -
July 31, 1988
546,252
556,250
1,102,502
FUND BALANCE - July 31, 1989
$608,015
$281,000
$ 889,015
-19-
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT
OF REVENUES,
EXPENDITURES
AND CHANGES
IN FUND BALANCE
BUDGET (CASH
BASIS) AND ACTUAL
SPECIAL REVENUE
FUNDS - STREET FUND
FOR THE YEAR ENDED JULY 31
1989
Variance
Favorable
Budget
Actual
(Unfavorable)
REVENUES:
Highway allocation
$256,879
$281,720
$ 24,841
County road tax
37,000
26,543
(10,457)
Motor vehicle pro rata
2,000
-
(2,000)
Incentive payment
3,000
3,000
-
State maintenance agreement
13,183
13,183
-
Curb and street cutting
500
852
352
Sale of rock
300
747
447
Equipment rental
500
5,046
4,546
Interest on investments
34,810
41,592
6,782
Reimbursed expense
5,500
6,698
1,198
Miscellaneous
-
559
559
Total Revenues
353,672
379,940
26,268
EXPENDITURES:
Salaries
156,410
129,357
27,053
FICA
11,746
9,755
1,991
Retirement
5,924
6,369
(445)
Employee insurance
19,507
20,899
(1,392)
Legal
1,100
6
1,094
Engineering
1,000
890
110
Auditing
583
1,495
(912)
Office expense
175
139
36
Dues
140
73
67
Utilities
5,375
4,379
996
Telephone
775
1,082
(307)
Travel
500
177
323
Insurance
17,076
14,209
2,867
Maintenance
19,575
18,142
1,433
Street lighting
70,500
64,211
6,289
Contingency reserve
3,000
-
3,000
Car expense
600
600
-
County Treasurer fees
370
184
186
Sand, gravel, and rock
11,500
5,799
5,701
Gas, diesel, and oil
12,000
7,250
4,750
Materials and supplies
17,500
10,999
6,501
Rental
5,000
60
4,940
Capital outlay:
Motorized equipment
39,500
33,752
5,748
Street improvements
62,641
61,419
1,222
Total expenditures
462,497
391,246
71,251
REVENUES OVER (UNDER)
EXPENDITURES
(108,825)
(11,306)
97,519
OTHER FINANCING SOURCES (USES):
Operating transfers -in
72,000
73,069
1,069
Operating transfers -out
-
-
-
REVENUES OVER (UNDER)
EXPENDITURES
(36,825)
61,763
$ 98,588
FUND BALANCE - JULY 31, 1988
546,252
546,252
FUND BALANCE - JULY 31, 1989
$509,427
$608,015
-20-
CITY OF BLAIR. NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET (CASH BASIS) AND ACTUAL
SPECIAL REVENUE FUNDS - BLOCK GRANT FUND
FOR THE YEAR ENDED JULY 31, 1989
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Economic development grant
Total revenues
EXPENDITURES:
Block grant bad debt
Economic development funds returned
Block grant administration
Total expenditures
REVENUES OVER (UNDER)
EXPENDITURES
FUND BALANCE - July 31, 1988
FUND BALANCE - July 31, 1989
-21-
S - $282,794 $ 282,794
282,794 282,794
- 556,250 (556,250)
125,026 - 125,026
- 1,794 (1,794)
125,026 558,044 (433,018)
(125,026) (275,250) $(150,224)
556,250 556,250
$431,224 $281,000
(This page left blank intentionally)
LIABILITIES AND FUND BALANCE
Blair
Apartments Water Sewer Total
CURRENT LIABILITIES:
Current portion of
long-term debt
$ -
$ 110,000
$ 30,000
$ 140,000
Accounts payable
715
9,352
2,278
12,345
Accrued interest
-
50,511
525
51,036
Accrued expenses
-
2,547
-
2,547
Total current
liabilities
715
172,410
32,803
205,928
DEPOSITS PAYABLE
1,550
32,315
-
33,865
LONG-TERM DEBT:
Revenue bonds
payable-
unmatured
-
2,655,000
30,000
2,685,000
Less current
portion above
-
(110,000)
(30,000)
(140,000)
Long-term
debt -net
-
2,545,000
-
2,545,000
Total liabilities
2,265
2,749,725
-
2,784,793
FUND BALANCE:
Contributed capital
-
1,550,100
2,770,834
4,320,934
Retained earnings:
Reserved
-
765,159
33,840
798,999
Unreserved
378,793
1,733,169
(782,692)
1,329,270
Total fund balance
378,793
4,048,428
2,021,982
6,449,203
TOTAL LIABILITIES
AND FUND BALANCE $381,058 $6,798,153 $2,054,785 $ 9,233,996
CITY OF BLAIR. NEBRASKA
COMBINING STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN RETAINED EARNINGS
ENTERPRISE FUNDS
FOR THE YEAR ENDED JULY 31 1989
Blair
Apartments Water Sewer
OPERATING REVENUES:
User fees
$ -
Sale of merchandise
-
Rental
34,461
Other
2,162
Total
36,623
158,850
EXPENSES:
635.077
Personal services
21,139
Operating expenses
19,249
Materials and supplies
1,201
Rental expense
-
Construction contracts
-
Depreciation
17,982
Total
59,571
OPERATING INCOME (LOSS)
(22,948)
OTHER REVENUE (EXPENSE):
Interest income
2,426
Interest expense
-
Operating transfers -in
-
Operating transfers -out
-
NET INCOME (LOSS)
(20,522)
RETAINED EARNINGS (DEFICIT)
-
July 31, 1988
399,315
RETAINED EARNINGS (DEFICIT)
-
July 31, 1989
378 793
-23-
Total
$ 537,314 $ 172,872 $ 710,186
8,113 1,875 9,988
12,000 - 46,461
6,747 - 8,909
564,174 174,747 775,544
268,504
125,246
150,669
87,648
56,615
13,860
439
148
-
4,571
158,850
60,183
635.077
291.656
(70,903) (116,909)
89,359
(194,057)
299,460
123,859
9,410
(2,325)
79,879
(2,713)
(32,658)
414,889
257,566
71,676
587
4,571
237,015
986.304
(210,760)
101,195
(196,.382)
379,339
(2,713)
70,679
2,374,469 (716,194) 2,057,590
$2,498,328 $(748,852) $2,128,269
CITY OF BLAIR, NEBRASKA
COMBINING STATEMENT OF CASH FLOW
ENTERPRISE FUNDS
FOR THE YEAR ENDED JULY 31 1989
Blair
Apartments Water Sewer Total
CASH FLOW FROM OPERATIONS:
Net operating income (loss)
$(22,948)
$(70,903)
$(116,909)
$(210,760)
Adjustment to reconcile net
income to net cash from operations:
Depreciation
17,982
158,850
60,183
237,015
Decrease (increase) in accounts
receivable - user fees
-
4,098
(3,876)
222
Increase in accounts receivable - other
-
(62)
-
(62)
Decrease in inventory
-
1,209
-
1,209
Decrease (increase) in prepaid expenses
-
(55)
174
119
Decrease in accounts payable
(10)
(2,533)
(17,986)
(20,529)
Decrease in accrued expenses
-
(250)
-
(250)
Increase (decrease) in deposits payable
(1,055)
1,415
-
360
Net cash provided (used) by operations
(6,031)
91,769
(78,414)
7,324
CASH FLOW FROM INVESTING:
Purchase of property
-
(25,937)
(3,940)
(29,877)
Interest income
2,426
89,359
9,410
101,195
Transfers - net
-
299,460
77,166
376,626
Decrease (increase) in accrued interest receivable
(158)
(11,881)
292
(11,747)
Cash flow from (used in) investing
2,268
351,001
82,928
436,197
CASH FLOW FROM FINANCING:
Reduction of long-term debt
-
(70,000)
(30,000)
(100,000)
Decrease (increase) in restricted assets
-
(91,535)
32,700
(58,835)
Interest expense
-
(194,057)
(2,325)
(196,382)
Increase (decrease) in accrued interest payable
-
24,395
(375)
24,020
Cash flow from (used in) financing
-
(331,197)
-
(331,197)
NET INCREASE (DECREASE) IN CASH
(3,763)
111,573
4,514
112,324
CASH AND CASH EQUIVALENTS - Beginning of the period
34,125
464,931
58,734
557,790
CASH AND CASH EQUIVALENTS - End of the period
$ 30,362
$576,504
$ 63,248
$ 670,114
-24-
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES
BUDGET (CASH BASIS) AND ACTUAL
ENTERPRISE FUND - BLAIR APARTMENTS
FOR THE YEAR ENDED JULY 31 1989
-25-
Variance
Favorable
Budget
Actual
(Unfavorable)
OPERATING REVENUES:
Rental
$48,000
$ 34,461
$(13,539)
Other
2,100
2,162
62
Total Revenues
50,100
36,623
(13,477)
EXPENSES:
Personal services:
Salaries
21,320
17,120
4,200
FICA
1,601
1,286
315
Workman's compensation
282
438
(156)
H.A.L. insurance
2,289
2,288
1
Unemployment compensation
33
7
26
Total
25,525
21,139
4,386
Operating expenses:
Auditing
116
116
-
Postage
20
7
13
Printing and publication
125
54
71
Heating fuels
1,000
933
67
Utilities
9,500
9,410
90
Telephone
580
349
231
Insurance
3,445
2,851
594
Maintenance
11,700
3,908
7,792
Contingency reserve
1,000
-
1,000
Other operating expenses
800
1,621
(821)
Total
28,286
19,249
9,037
Materials and supplies
1;878
1,201
677
Total expenses
55,689
41,589
14,100
OPERATING INCOME (LOSS)
BEFORE DEPRECIATION
(5,589)
(4,966)
623
DEPRECIATION
-
17,982
(17,982)
OPERATING INCOME (LOSS)
(5,589)
(22,948)
(17,359)
OTHER REVENUE - Interest income
1,740
2,426
686
NET INCOME (LOSS)
$(3,849)
$(20,522)
$(16,673)
-25-
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES
BUDGET (CASH BASIS) AND ACTUAL
ENTERPRISE FUND - WATER
FOR THE YEAR ENDED JULY 31 1989
Variance
Favorable
Budget
Actual
(Unfavorable)
OPERATING REVENUES:
User fees
$420,201
$537,314
$117,113
Sale of merchandise
4,600
8,113
3,513
Forfeited discounts
4,700
5,567
867
Hydrant rental
12,000
12,000
-
Other
-
1,180
1,180
Total revenues
441,501
564,174
122,673
EXPENSES:
Personal services:
Salaries
223,936
218,882
5,054
FICA
16,818
16,893
(75)
Workman's compensation
2,542
3,599
(1,057)
HAL insurance
22,223
20,879
1,344
Retirement (city share)
5,759
8,167
(2,408)
Unemployment compensation
323
84
239
Total
271,601
268,504
3,097
Operating expenses:
Legal fees
1,500
785
715
Auditing
1,340
1,205
135
Consultants
3,000
4,065
(1,065)
Employee appreciation
900
660
240
Postage
3,809
3,733
76
Printing and publications
750
794
(44)
Computer programming
1,250
383
867
Schools, travel, and training
1,500
1,222
278
Dues
1,698
1,943
(245)
Utilities
75,500
91,196
(15,696)
Telephone
1,850
2,293
(443)
Vehicle insurance
670
591
79
Liability insurance
2,255
1,977
278
Buildings and contents insurance
5,062
4,845
217
Employee bonds
640
318
322
Errors and omissions insurance
900
-
900
Radio maintenance
750
427
323
Office equipment maintenance
1,300
2,011
(711)
Motorized equipment maintenance
3,500
2,484
1,016
Building maintenance
3,000
3,704
(704)
Major maintenance
10,000
14,349
(4,349)
Contingent reserve
8,000
-
8,000
City/County tower repair
-
2,243
(2,243)
Chamber of Commerce
-
4,500
(4,500)
Maintenance agreements
3,883
4,139
(256)
Car expense
384
384
-
Bad accounts
-
418
(418)
Total
133,441
150,669
(17,228)
- continued -
-26-
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES
AND EXPENSES
BUDGET (CASH
BASIS) AND ACTUAL
ENTERPRISE
FUND - WATER
FOR THE YEAR
ENDED JULY 31,
1989
Variance
Favorable
- continued -
Budget
Actual
(Unfavorable)
EXPENSES:
Materials and supplies:
Office supplies
$ 1,500
$ 1,758
$ (258)
Janitorial supplies
325
305
20
Stores and supplies
2,200
1,013
1,187
Chemicals
32,000
28,565
3,435
Supplies for inventory
9,000
7,933
1,067
Gasoline
3,500
2,341
1,159
Clothing allowance
950
793
157
Small tools
600
996
(396)
Hydrants, meter, pipe
7,500
12,873
(5,373)
Repair contracts
-
-
-
Other materials and supplies
-
38
(38)
Total
57,575.
56,615
960
Rental expense -
Office equipment
450
439
11
Total expenses
463,067
476,227
(13,160)
OPERATING INCOME (LOSS) BEFORE
DEPRECIATION
(21,566)
87,947
109,513
DEPRECIATION
-
158,850
(158,850)
OPERATING INCOME (LOSS)
(21,566)
(70,903)
(49,337)
OTHER REVENUES (EXPENSES):
Interest income
70,000
89,359
19,359
Interest expense
(169,468)
(194,057)
(24,589)
Operating transfers - in
299,460
299,460
-
Operating transfers - out
(40,000)
-
4.0,000
NET INCOME (LOSS)
$ 138,426
$123,859
$ (14,567)
-27-
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES
BUDGET (CASH BASIS) AND ACTUAL
ENTERPRISE FUND - SEWER
FOR THE YEAR ENDED JULY 31 1989
-28-
Variance
Favorable
Budget
Actual
(Unfavorable)
OPERATING REVENUES:
User fees
$165,714
$172,872
$ 7,158
Sale of merchandise
1,000
1,875
875
Other
-
-
-
Total revenues
166,714
174,747
8,033
EXPENSES:
Personal services:
Salaries
108,242
102,312
5,930
FICA
8,129
7,745
384
Workman's compensation
904
2,116
(1,212)
H.A.L. insurance
11,433
9,249
2,184
Retirement (city share)
3,442
3,787
(345)
Unemployment compensation
204
37
167
Total
132,354
125,246
7,108
Operating expense:
Legal
200
-
200
Auditing
525
567
(42)
Consulting
-
1,377
(1,377)
Employee appreciation
400
324
76
Postage
1,400
1,527
(127)
Printing and publication
515
235
280
Computer programming
500
23
477
School, travel, and training
900
874
26
Dues
806
1,314
(508)
Utilities
51,671
52,390
(719)
Telephone
600
880
(280)
Insurance
8,323
7,484
839
Maintenance
16,283
16,898
(615)
Car expense
216
216
-
Contingent reserve
5,000
3,539
1,461
Total
87,339
87,648
(309)
Materials and supplies
16,352
13,860
2,492
Construction contracts
13,700
4,571
9,129
Rental expense
184
148
36
Total expenses
249,929
231,473
18,456
OPERATING INCOME (LOSS) BEFORE
DEPRECIATION
(83,215)
(56,726)
26,489
DEPRECIATION
-
60,183
(60,183)
OPERATING INCOME (LOSS)
(83,215)
(116,909)
(33,694)
OTHER REVENUE (EXPENSE):
Interest income
6,935
9,410
2,475
Interest expense
(2,700)
(2,325)
375
Transfer - in
77,166
79,879
2,713
Transfer - out
(4,352)
(2,713)
1,639
NET INCOME (LOSS)
$ (6,166)
$(32,658)
$(26,492)
-28-
CITY OF BLAIR NEBRASKA
SCHEDULE OF GENERAL FUND REVENUES
BUDGET (CASH BASIS) AND ACTUAL
FOR THE YEAR ENDED JULY 31, 1989
Variance
Favorable
Budget
Actual
(Unfavorable)
REVENUES:
Taxes:
Property taxes
$581,724
$ 568,359
$(13,365)
Insurance tax
28,000
28,598
598
Receipts in lieu of taxes
39,500
39,851
351
State aid
97,268
96,985
(283)
Homestead relief
26,400
33,009
6,609
Franchise tax
54,993
55,459
466
Total
827,885
822,261
(5,624)
Licenses and permits:
Business licenses
15,233
15,884
651
Dog licenses
600
965
365
Permits and fines
7,050
7,947
897
Total
22,883
24,796
1,913
Charges for services:
Library
4,900
4,657
(243)
Landfill collections
49,000
58,089
9,089
Cemetery lots
6,500
9,750
3,250
Grave openings
11,500
10,400
(1,100)
Swimming pool fees
21,500
19,674
(1,826)
Swimming pool lessons
3,250
5,460
2,210
Sales of fireworks
6,250
6,800
550
Building and land leases
3,448
5,313
1,865
Library user fees
2,075
3,000
925
Rental
2,100
1,816
_(284)
Total
110,523
124,959
14,436
INTEREST INCOME
16,250
23,142
6,892
OTHER REVENUES:
Reimbursements
-
290
290
Police lab fund
1,500
901
(599)
Sale of land
2,000
990
(1,010)
County inspector payments
18,422
15,818
(2,604)
Other miscellaneous revenue
75
2,939
2,864
Total
21,997
20,938
(1,059)
TOTAL REVENUES
$999,538
$1,016,096
$ 16,558
-29-
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET (CASH BASIS) AND ACTUAL
ADMINISTRATION DEPARTMENT
FOR THE YEAR ENDED JULY 31 1989
PERSONAL SERVICES:
Salaries
Social security
Employee's insurance
Retirement
OPERATING EXPENSES:
Legal
Building inspection
Auditing
Civil defense
Consulting
Custodial services
Employee appreciation
Postage
Printing and publications
Dues
Election expense
Programming
City utilities
Telephone
Travel expense
Insurance and bonds
Maintenance
Tree stump removal
Tobacco licenses
Chamber of Commerce
Car expense
County Treasurer's collection
fees
Miscellaneous
SUPPLIES
RENTAL EXPENSES -
Office equipment
CAPITAL OUTLAY
Office equipment
TOTALS
-30-
Variance
Favorable
Budget
Actual
(Unfavorable)
$ 98,552
$ 90,193
$ 8,359
7,402
6,773
629
32,753
29,434
3,319
3,441
3,375
66
24,000
26,297
(2,297)
3,600
3,600
-
1,398
788
610
1,800
2,250
(450)
600
1,125
(525)
2,700
2,400
300
1,100
871
229
1,051
1,272
(221)
4,775
5,613
(838)
2,297
2,588
(291)
900
712
188
1,100
94
1,006
2,362
2,130
232
3,143
3,723
(580)
6,000
3,256
2,744
7,573
6,212
1,361
4,490
4,205
285
13,000
8,720
4,280
700
-
700
-
7,500
(7,500)
1,200
937
263
5,817
6,073
(256)
-
21
(21)
3,325
3,118
207
723
866
(143)
400
2,268
(1,868)
$236,202
$226,414
$ 9,788
-30-
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET (CASH BASIS) AND ACTUAL
CONTINGENCY ALLOWANCE
FOR THE YEAR ENDED JULY 31 1989
REPAIR AND MAINTENANCE
CEMETARY FENCE
FIRE HALL ROOF REPAIR
LAW ENFORCEMENT AGREEMENT - 1987-88
PROFESSIONAL FEES
TOTAL
-31-
Variance
Favorable
Budget Actual
(Unfavorable)
$ 1,309
1,917
3,672
9,088
4,252
$25,000 $20,238
$ 4,762
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET (CASH BASIS) AND ACTUAL
POLICE DEPARTMENT
FOR THE YEAR ENDED JULY 31 1989
PERSONAL SERVICES:
Salaries
Social security
Employees' insurance
Retirement
OPERATING EXPENSES:
Legal
Auditing
Postage
Printing and publications
Training
Telephone
Travel
Insurance
Maintenance
Miscellaneous
SUPPLIES:
Office supplies
Gas and oil
Uniforms
Ammunition and range
Miscellaneous
RENTAL EXPENSE
CAPITAL OUTLAY:
Office equipment
Motor vehicles
Firearms
Radio equipment
TOTALS
-32-
Variance
Favorable
Budget
Actual
(Unfavorable)
$288,785
$288,248
$ 537
21,687
21,647
40
29,549
27,894
1,655
16,698
15,856
842
12,200
10,527
1,673
641
773
(132)
425
689
(264)
866
1,066
(200)
2,000
1,275
725
4,247
4,995
(748)
1,000
641
359
11,657
9,669
1,988
7,375
10,063
(2,688)
1,315
927
388
5,629
5,387
242
8,234
9,721
(1,487)
6,800
6,441
359
1,500
1,086
414
600
542
58
12,415
12,879
(464)
3,951
3,320
631
13,000
13,256
(256)
125
-
1.25
1,790
1,682
108
$452,489
$448,584
$ 3,905
-32-
CITY OF BLAIR NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET (CASH BASIS) AND ACTUAL
CEMETERY
FOR THE YEAR ENDED JULY 31 1989
-33-
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$31,740
$27,400
$ 4,340
Social security
2,384
2,057
327
Employees' insurance
2,571
3,404
(833)
OPERATING EXPENSES:
Legal
200
-
200
Auditing
233
104
129
Printing and publications
225
119
106
Instrument recording
100
6
94
Heating fuel
200
79
121
Utilities
1,650
1,633
17
Telephone
436
433
3
Insurance
2,162
1,730
432
Maintenance
4,100
2,143
1,957
Miscellaneous
1,200
188
1,012
SUPPLIES
3,326
2,650
676
RENTAL EXPENSE
10,200
6,720
3,480
SMALL TOOLS
1,750
664
1,086
TOTALS
$62,477
$49,330
$13,147
-33-
CITY OF BLAIR NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET (CASH BASIS) AND ACTUAL
FIRE DEPARTMENT
FOR THE YEAR ENDED JULY 31 1989
-34-
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES
$ 2,673
$ 3,341
$ (668)
OPERATING EXPENSES:
Utilities and telephone
12,526
12,572
(46)
Insurance
8,206
7,393
813
Maintenance
6,900
5,697
1,203
Miscellaneous
999
1,042
(43)
SUPPLIES:
Gas and oil
2,100
1,684
416
Safety equipment
4,500
3,695
805
Miscellaneous
660
548
112
HYDRANT RENTAL
12,000
12,000
-
CAPITAL OUTLAY:
Specialized equipment
20,000
-
20,000
TOTALS
$70,564
$47,972
$22,592
-34-
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET (CASH BASIS) AND ACTUAL
PARK DEPARTMENT
FOR THE YEAR ENDED JULY 31, 1989
-35-
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$32,148
$31,913
$ 235
Social security
2,414
2,397
17
Employees' insurance
2,820
2,973
(153)
OPERATING EXPENSES:
Travel
250
95
155
Utilities and telephone
2,818
3,158
(340)
Insurance
2,211
1,853
358
Maintenance
6,050
4,330
1,720
Miscellaneous
178
155
23
SUPPLIES:
Gas and oil
1,750
1,079
671
Miscellaneous
922
582
340
CAPITAL OUTLAY:
Motorized equipment
3,675
2,729
946
Playground equipment
3,000
2,997
3
TOTALS
$58,236
$54,261
$ 3,975
-35-
CITY OF BLAIR NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET (CASH BASIS) AND ACTUAL
LIBRARY
FOR THE YEAR ENDED JULY 31. 1989
Budget
PERSONAL SERVICES:
Salaries
$ 63,570
Social security
4,774
Employees' insurance
4,740
Retirement
2,142
OPERATING EXPENSES:
76
Auditing
233
Postage
400
Dues
280
Printing and publications
486
Utilities
8,147
Telephone
500
Travel
475
Insurance
1,773
Maintenance
4,925
Custodial services
2,107
SUPPLIES:
2,069
Supplies
2,918
Library materials
30,000
CAPITAL OUTLAY:
3,550
Office equipment
4,342
TOTALS $131,812
MzAm
Variance
Favorable
Actual
(Unfavorable)
$ 62,561
$ 1,009
4,698
76
5,487
(747)
1,901
241
251.
(18)
351
49
262
18
288
198
8,986
(839)
468
32
178
297
1,476
297
2,856
2,069
2,107
-
2,161
757
26,450
3,550
4,187
155
$124,668
$ 7,144
CITY OF BLAIR
NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET
(CASH BASIS)
AND ACTUAL
SUPERVISED RECREATION
FOR THE
YEAR ENDED JULY 31 1989
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$11,056
$ 5,952
$ 5,104
Social security
830
447
383
Employees' insurance
251
230
21
OPERATING EXPENSES:
Auditing
175
63
112
Professional fees
2,500
1,500
1,000
Printing and publications
125
4
121
Utilities
4,300
5,358
(1,058)
Telephone
469
309
160
Insurance
2,271
1,878
393
Maintenance
4,700
4,197
503
Little League and BYSA
4,500
4,500
-
SUPPLIES:
Gas and oil
600
246
354
Recreation supplies
700
403
297
CAPITAL OUTLAY:
Motorized equipment
1,775
1,365
410
Aluminum bleacher boards
3,000
-
3,000
TOTALS
$37,252
$26,452
$10,800
-37-
CITY OF BLAIR NEBRASKA
SCHEDULE
OF GENERAL FUND EXPENDITURES
BUDGET
(CASH BASIS) AND
ACTUAL
SWIMMING POOL
FOR THE
YEAR ENDED JULY
31 1989
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$22,647
$19,862
$2,785
Social security
1,701
1,492
209
Employees' insurance
600
251
349
OPERATING EXPENSES:
Auditing
233
63
170
Printing and publications
337
365
(28)
Utilities and telephone
4,202
4,949
(747)
Insurance
1,296
1,093
203
Maintenance
1,700
1,293
407
State sales tax
900
954
(54)
Miscellaneous
-
366
(366)
SUPPLIES:
Chemicals
2,100
1,519
581
Small tools
500
345
155
Miscellaneous
680
541
139
TOTALS
$36,896
$33,093
$3,803
-38-
CITY OF BLAIR NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET (CASH BASIS) AND ACTUAL
AIRPORT
FOR THE YEAR ENDED JULY 31 1989
-39-
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$2,001
$ 244
$ 1,757
Social security
150
15
135
Employees' insurance
43
219
(176)
OPERATING EXPENSES:
Insurance
1,700
1,414
286
Maintenance
1,300
723
577
Utilities and telephone
1,551
1,966
(415)
Miscellaneous
303
21
282
RENTAL EXPENSE
11000
-
1,000
TOTALS
$8,048
$ 4,602
$ 3,446
-39-
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET (CASH BASIS) AND ACTUAL
LANDFILL
FOR THE YEAR ENDED JULY 31 1989
100M
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$23,806
$21,542
$ 2,264
Social security
1,788
1,618
170
Employees' insurance
2,604
2,551
53
Retirement
297
444
(147)
OPERATING EXPENSES:
Auditing
59
63
(4)
Printing and publication
280
133
147
Telephone
408
397
11
Utilities
672
661
11
Insurance
1,843
1,555
288
Maintenance
2,750
6,340
(3,590)
Miscellaneous
-
66
(66)
SUPPLIES:
Chemicals
240
270
(30)
Gas, diesel, and oil
3,000
2,940
60
Uniforms
250
104
146
Sand, gravel, and rock
450
286
164
RENTAL EXPENSE
2,780
841
1,939
TOTALS
$41,227
$39,811
$ 1,416
100M
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET (CASH BASIS) AND ACTUAL
ANIMAL CONTROL
FOR THE YEAR ENDED JULY 31 1989
-41-
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$15,664
$15,337
$ 327
Social security
1,176
1,152
24
Employees' insurance
1,877
1,151
726
OPERATING EXPENSES:
Legal
480
480
-
Auditing
59
63
(4)
Veterinary expense
550
343
207
Utilities and telephone
2,095
2,097
(2)
Insurance
538
435
103
Maintenance
1,025
277
748
Miscellaneous
626
183
443
SUPPLIES:
Gas and oil
850
764
86
Dog license & supplies
460
663
(203)
Uniforms
350
335
15
Miscellaneous
305
194
111
CAPITAL OUTLAY - motorized equipment
8,400
4,700
3,700
TOTALS
$34,455
$28,174
$ 6,281
-41-
CITY OF BLAIR NEBRASKA
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
FOR THE YEAR ENDED JULY 31 1989
Program
Economic Development Block Grant
-42-
Amount
Received
$282,794
1904 SOUTH STREET RESIDENCE:
BOX 486 (402) 468-5253
BLAIR, NEBRASKA 68008 OFFICE:
(402) 426-4080
November 7, 1989
Honorable Mayor and Members
of the City Council
City of Blair, NE
Gentlemen:
I have audited the general purpose financial statements of
the City of Blair, Nebraska for the year ended July 31, 1.989, and
have issued my report thereon dated November 7, 1989. As part of
my examination I have made a study and evaluation of the system of
internal accounting control of the City of Blair, Nebraska to the
extent I considered it necessary to evaluate the system as
required by generally accepted auditing standards and the
standards for financial compliance audits contained in the U.S.
General Accounting Office Standards for Audits of Governmental
Organizations, Programs, Activities, and Functions. For the
purpose of this report, I have classified the significant internal
accounting controls in the following categories:
Accounting Controls
Cycles of the Entities' Activity
Treasury or financing
Revenue/receipts
Purchases/disbursements
External financial reporting
Financial Statement Captions
Cash and cash equivalents
Receivables
Inventory
Property and
Payables and
Debt
Fund balance
equipment
accrued liabilities
-43-
Administrative Controls
General Requirements
Political activity
Davis -Bacon Act
Civil Rights
Cash management
Federal financial reports
Specific Requirements
Types of services
Eligibility
Matching level of effort
Reporting
Cost allocation
Special requirements, if any
Mayor and Members of
the City Council
Page 2
Accounting Controls - continued
Accounting Applications
Billings
Receivables
Cash receipts
Purchasing and receiving
Accounts payable
Cash disbursements
Payroll
Inventory control
Property and equipment
General ledger
The purpose of my study and evaluation was to determine the
nature, timing, and extent of the auditing procedures necessary
for expressing an opinion on the entities financial statements.
My study and evaluation was more limited than would be necessary
to express an opinion on the system of internal accounting control
taken as a whole or on any of the categories of controls
identified above.
The management of the City of Blair, Nebraska is responsible
for establishing and maintaining a system of internal accounting
control. In fulfilling this responsibility, estimates and
judgments by management are required to assess the expected
benefits and related costs of control procedures. The objectives
of a system are to provide management with reasonable but not
absolute assurance that assets are safeguarded against loss from
unauthorized use or disposition and that transactions are executed
in accordance with management's authorization and recorded
properly to prevent the preparation of financial statements in
accordance with generally accepted accounting principles. Because
of inherent limitations on any system of internal accounting
controls errors or irregularities may never the less occur and not
be detected. Also, projection of any evaluation of the system to
future periods is subject to the risk that procedures may become
inadequate because of changes in conditions or that the degree of
compliance with the procedures may deteriorate.
My study and evaluation made for the limited purpose
described in the first paragraph would not necessarily disclose
all material weaknesses in the system. Accordingly, we do not
express an opinion on the system of internal accounting control of
the City of Blair, Nebraska taken as a whole or on any of the
categories of controls identified in the first paragraph.
-44-
Mayor and Members of
the City Council
Page 3
However, my study and evaluation disclosed the following
conditions that I believe result in more than a relatively low
risk the errors and irregularities in amounts that would be
material in relation to the financial statements of the City of
Blair, Nebraska may occur and not be detected within a timely
period. The City of Blair does not have adequate segregation of
duties.
These conditions were considered in determining the nature,
timing, and extent of the audit tests to be applied in my
examination of the 1989 financial statements and this report does
not affect our report on the financial statements dated November
7, 1989.
This report is intended solely for the use of management and
the applicable cognizant agency and should not be used for any
other purpose. This restriction is not intended to limit the
distribution of this report, which upon acceptance by the
cognizant agency is a matter of public record.
Edward W. Schroeder
Certified Public Accountant
-45-
EDWARD W. SCHROEDER
CERTIFIED PUBLIC ACCOUNTANT
1904 SOUTH STREET RESIDENCE:
BOX 486 (402) 468-5253
BLAIR, NEBRASKA 68008 OFFICE:
(402) 426-4080
November 7, 1989
Honorable Mayor and Members
of the City Council
City of Blair, Nebraska
Dear Gentlemen:
I have audited the general purpose financial statements of
the City of Blair, Nebraska for the year ended July 31, 1989, and
have issued my report thereon dated November 7, 1989. My audit
was made in accordance with generally accepted auditing standards;
the standards for financial and compliance audits contained in the
Standards for Audits of Governmental Organizations, Programs,
Activities and Functions, issued by the U.S. General Accounting
Office; the Single Audit Act of 1984; and the provisions of OMB
Circular A-128, Audits of State and Local Governments and
accordingly included such tests of the accounting records and such
other auditing procedures as I considered necessary in the
circumstances. The management of the City of Blair, Nebraska is
responsible for the City's compliance with laws and regulations in
connection with the examination referred to above I selected and
tested transactions and records from non -major federal financial
assistance programs to determine the City's compliance with laws
and regulations non-compliance with which I believe could have a
material effect on the allowability of program expenditures.
The results of my tests indicated that for the transactions
and records tested the City of Blair, Nebraska compiled with the
laws and regulations referred to above. My testing was more
limited than would be necessary to express an opinion on whether
the City of Blair, Nebraska had administered those programs in
compliance with in all material respects with laws and regulations
non-compliance with which I believe could have a material effect
on the allowability of program expenditures. However, with
respect to the transactions that were not tested by me nothing
came to my attention to indicate that the City of Blair, Nebraska
had violated and laws and regulations.
Edward W. Schroeder
Certified Public Accountant
-46-