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FY2003 Audit Report City
CITY OF BLAIR, NEBRASKA SEPTEMBER 30, 2003 CITY OF BLAIR, NEBRASKA TABLE OF CONTENTS INDEPENDENT AUDITORS' REPORT COMBINED STATEMENTS: Combined Balance Sheet - All Fund Types and Account Groups Combined Statement of Revenue, Expenditures and Changes in Fund Balance - All Government Fund Types Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Debt Service Fund Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Special Revenue Fund Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Capital Improvement Fund Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balance - Budget and Actual - AII Proprietary Fund Types and Similar Trust Funds General Fixed Assets Account Group: Statement of General Fixed Assets Statement of Changes in General Fixed Assets General Long -Term Debt Account Group: Statement of General Obligation Bonds Principal and Interest Requirements by Year of Maturity Statement of Changes in General Long -Term Debt Combined Statement of Cash Flow - All Proprietary Fund Types and Similar Trust Funds Comparative Combined Balance Sheets - General and Special Revenue Funds Comparative Combined Balance Sheets - Debt Service and Capital Improvement Funds Comparative Combined Balance Sheets - Enterprise and General Insurance Funds Comparative Combined Balance Sheets - General Fixed Assets and General Long -Term Debt Comparative Combined Statement of Revenues, Expenditures And Changes in Fund Balances - General and Special Revenue Funds Paqe 1-2 3-4 5-6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 CITY OF BLAIR, NEBRASKA TABLE OF CONTENTS Paae Comparative Combined Statement of Revenues, r Expenditures And Changes in Fund Balances - Debt Services and Capital Improvements Funds 22 Comparative Combined Statement of Revenues, Expenditures And Changes in Retained Earnings/Fund Balances - Enterprise and Insurance Funds 23 NOTES TO FINANCIAL STATEMENTS 24-32 SPECIAL REVENUE FUNDS: Combining Balance Sheet 33 Combining Schedule of Revenues, Expenditures and Changes in Fund Balances - Special Revenue Funds 34-35 Individual Statement of Gross Proceeds Distribution F and Changes in Fund Balance -Budget and Actual - Special Revenue Funds - Keno Fund 36 Individual Statement of Revenues, Expenditures and Changes in Fund Balance -Budget and Actual - Street Fund 37-38 Individual Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - M.I.R.F Fund 39 Individual Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Sales Tax Fund 40 Individual Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Revolving Loan Fund 41 ENTERPRISE FUNDS: Combining Balance Sheet 42-43 Combining Statement of Revenues, Expenses, and Changes in Retained Earnings 44 Combining Statement of Cash Flow 45-46 Individual Statement of Revenues and Expenses - Budget and Actual - Water 47-48 Individual Statement of Revenues and Expenses - Budget and Actual - Sewer 49 SUPPORTING SCHEDULES: Schedule of General Fund Revenues - Budget and Actual 50 Schedule of General Fund Expenditures - Budget and Actual - Administration Department 51 Schedule of General Fund Expenditures - Budget and Actual - Contingency Allowance 52 CITY OF BLAIR, NEBRASKA TABLE OF CONTENTS Schedule of General Fund Expenditures - Budget and Actual -Police Department Schedule of General Fund Expenditures - Budget and Actual - Cemetery Schedule of General Fund Expenditures - Budget and Actual - Fire Department Schedule of General Fund Expenditures - Budget and Actual - Park Department Schedule of General Fund Expenditures - Budget and Actual - Library Schedule of General Fund Expenditures - Budget and Actual - Supervised Recreation Schedule of General Fund Expenditures - Budget and Actual - Swimming Pool Schedule of General Fund Expenditures - Budget and Actual - Zoning Schedule of General Fund Expenditures - Budget and Actual - Animal Control Schedule of General Fund Expenditures - Budget and Actual - Donated Funds Schedule of Transfers Compliance and Internal Control over Financial Reporting Internal Control over Compliance For Major Programs Schedule of Federal Awards Schedule of Findings and Questioned Costs Data Collection Form Paqe 53 54 55 56 57 58 59 60 61 62 63 64-65 66-67 68-69 70-71 72-74 EDWARD W. SCHROEDER CERTIFIED PUBLIC ACCOUNTANT 1904 SOUTH STREET BOX 486 BLAIR, NEBRASKA 68008 Honorable Mayor and Members of the City Council City of Blair, Nebraska Gentlemen: December 5, 2003 "Independent Auditor's Report" OFFICE: (402)426-4080 FAX: (402) 426-9340 have audited the accompanying general-purpose financial statements and the combining, individual fund, and account group statements of the City of Blair, Nebraska as. of and for the years ended September 30, 2002 and 2003, as listed in the table of contents. These financial statements .are the responsibility of the City of Blair's management. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. I believe that my audit provides a reasonable basis for my opinion. In my opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Blair, Nebraska as of September 30, 2002 and 2003, and the results of its operations and the cash flows of its proprietary fund types and nonexpendable trust funds for the years then ended in conformity with generally accepted accounting principles generally accepted in the United States of America. Also, in my opinion, the combining, individual fund, and account group financial statements referred to above present fairly, in all material respects, the financial position of each of the individual funds and account groups of the City of Blair, Nebraska, at September 30, 2002 and September 30, 2003, and the results of operations of such funds and the changes in cash flow of the individual proprietary funds for the years then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, I have also issued my report dated December 5, 2003 on my consideration of the City of Blair's internal control over financial reporting and my tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. 1 Mayor and Members of the City Council December 19, 2003 Page 2 My audit was performed for the purpose of forming an opinion on the general-purpose financial statements of City of Blair, Nebraska, taken as a whole and the combining, individual fund, and account group statements. The accompanying supplemental schedules and schedule of expenditures of federal awards listed in the forgoing table of contents are presented for the purpose of additional analysis as required by the U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments and Non -Profit Organizations and are not a required part of the general-purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and, in my opinion, is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole. Edward W. Schroeder Certified Public Accountant U) 0- D O F - z D O U U 4v Q i z z uj W M W I}- N Z O Z M E Ll LL O wU) i- _ F" U) U w U z g Q in 0 w z CO O U ,It O O rn o r � coM N d 69- 00 O d: 00 M Et} 1 601I C:) OI of N I � O M CD CC(C 00 d N dr' Cl) M, �I O O (D 0 M ti 0 cV ell O O N d� 00 O M s4 O O N O O M M 1 X11 E o 0 0 0 0 0 0 0 0 o co N*� M 5 C 4] ca O o❑ CL N O J CL o !n 'Ln V @ t�i> +- N E @ N O N 0 E N O I W N c F- @ U O 0000000 O O O O M a Y @' clo N 0) 3 O d Q > � N 4—4J N C y N C <n cn O p CO CL O a > N J Q QC O X 0 C_ C O @ .fl +- 0�0 M cn @ U�"Q x (D 1 ,@ > N OC: ,_ @ m > � .0 L N O O '� N 'C ? C ) � 06 — O U CL = +- Ef} a) ai t Op C�0 CO (n Q O U O 0 0 0 0 0 0 0 O O O @ -O Q. 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U C 0 E C a) a) mF— O c N N o c F Q Q) C E Co Q) co D o m CSS O _I W L i Z 0 E � Rte' ULL 0 LL W C Q) C a) CSS co (0 U C c U- 0 a) 0 Z Q) a) U) 0 0 0 0 0 00 0 00 0 0 0 0 0 0 0 @ a`) +, O O N r L6 (D L6 CD- = (D o /2 V is C O O O O O O O O O O O O O O `O a c N a) Il ) co co 00 M 06 00 O O O O O O O O O 0 0 0 0 0 0) U N 'm C r r- M m V CQ a) cu C N O ~ a) C (O (o U- C Ef? h 07 (0 0 0 0 o N I d 0 0 It O O co N N 00 h (o O O Cl) ( O 00 r N V7 L co oo (h h h iO O (O O (C) O Q CL S M O r O N O O =3 U-)) (00 O U r r ct coM d' (0 00 �• w C a) O O O O. o 'o O O O O O O O N N _ RS C(o (o m m (� O Q• M m E Q- 00000000 0 000coom a) r r a) d ) O O LL (Ni N Co 6c� c O O O O O O M O O O O O N Na)_a)O `- r C M N a`) a) ac) a' m 00 Q N N co coo O O O O (D w �- r 6F} �- Wx 0 0 0 0 0 0 �- O O O O O N� O co NCN P: ti t� d J c ti rn W Itcamo N N QZ J 69 L=L c a ca a) ai a) co CL ca ami c fl a) -0 m co a) fl. 3 0 co cc): — QC N ca. N c10a? N c o O U U U C- 0) c > U U U a) N O O QaQo�m� 0 0 0 cri (o v O 00 00 h O LO N (o ER O LO O N h r (o N O m co 0 0 m h N 60,11 N d' 00 O M r Eta 0) m m 69 Q) a� Z N N r) a � z cv °)Cu a) a) a w a: a� c cn (n � c CM 0)" •o F- �n c c c ? U C 0 E C a) a) mF— O c N N o c F Q Q) C E Co Q) co D o m CSS O _I W L i Z 0 E � Rte' ULL 0 LL W C Q) C a) CSS co (0 U C c U- 0 a) 0 Z Q) a) U) REVENUES: Taxes Street revenues Keno proceeds M.I.R.F. revenues Charges for services Special assessment Special assessment interest Interest income Developer down payment Other revenues Total revenues EXPENDITURES: Administration Contingency allowance Police Department Cemetery Fire Department Parks Department Library Supervised recreation Swimming pool Zoning Animal control Donated funds Keno expense M.I.R.F. fund expenses Collection fees Community betterment Street expense Sales tax fund expense Street improvement Debt service: Bonding costs Redemption of bonds Bond interest Warrant interest Total expenditures REVENUES OVER (UNDER) EXPENDITURES -continued- CITY OF BLAIR, NEBRASKA :OMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE ALL GOVERNMENT FUND TYPES 'OR THE TWELVE MONTHS ENDED SEPTEMBER 30_, 2003 Debt Special Capital General Service Revenue Improvement Fund Fund Fund Fund $ 1,298,641 $ 56,521 $ 1,295,530 $ 0 0 0 917,537 0 0 0 81,843 0 0 0 17,245 0 226,348 0 0 0 0 138,685 0 0 0 180,408 0 0 3,301 3,801 11,581 302,942 0 34,684 0 0 195,230 0 440,695 0 1,723,520 414,099 2,764,431 302,942 396,458 753 0 0 13,449 0 0 0 1,349,679 0 0 0 130,536 0 0 0 72,451 0 0 0 162,917 0 0 0 199,676 0 0 0 38,348 0 0 0 17,913 0 0 0 65,382 0 0 0 80,426 0 0 0 69,260 0 0 0 0 0 15,575 0 0 0 0 0 0 0 42,672 0 0 0 56,688 0 0 0 725,369 0 0 0 0 0 0 0 1,256,615 0 0 20,700 0 0 0 885,000 0 0 0 193,467 0 0 0 10,633 0 0 2,596,495 1,110,553 2,096,919 0 $ (872,975) $ (696,454) $ 667,512 $ 302,942 See Notes to Financial Statements 5 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE ALL GOVERNMENT FUND TYPES FOR THE TWELVE MONTHS ENDED SEPTEMBER 30. 2003 -continued- REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Street district construction Bond proceeds Sale of assets Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES FUND BALANCE September 30, 2002 FUND BALANCE September 30, 2003 ,Debt Special Capital General Service Revenue Improvement Fund Fund Fund _ Fund $ (872,975) $ (696,454) $ 667,512 $ 302,942 0 0 (46,590) 0 0 1,320,000 0 0 0 0 17,424 0 616;815 51,336 45,426 0 0 (93,809) (77,587) (481,815) (256,160) 581,073 606,185 (178,873) 539,371 1,491,943 — 453,941 3,613,499 $ 283,211 $ 2,073,016 $ 1,060,126 $ 3,434,626 See Notes to Financial Statements 6 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL GENERAL FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 REVENUES: Taxes Charges for services Interest income Other revenues Total revenues EXPENDITURES: Administration Contingency allowance Police Department Cemetery Fire Department Parks Department Library Supervised recreation Swimming pool Zoning Animal control Donated funds Total expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Bond proceeds Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES Budget $ 1,257,063 190,400 9,000 146,100 1,602,563 443,487 20,000 1,361,780 133,932 71,910 211,025 209,871 41,655 30,250 94,928 77,065 31,430 2,727,333 $ (1,124,770) 0 616,814 $ 1,298,641 226,348 3,301 195,230 1,723,520 396,458 13,449 1,349,679 130,536 72,451 162,917 199,676 38,348 17,913 65,382 80,426 69,260 2,596,495 $ (872,975) 0 616,815 AND OTHER SOURCES (507,956) (256,160) FUND BALANCE - September 30, 2002 539,371 539,371 FUND BALANCE - September 30, 2003 $ 31,415 $ 283,211 See Notes to Financial Statements 7 Variance Favorable (Unfavorable) $ 41,578 35,948 (5,699) 49,130 120,957 47,029 6,551 12,101 3,396 (541) 48,108 10,195 3,307 12,337 29,546 (3,361) (37,830) 130,838 $ 251,795 0 1 0 $ 251,796 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL DEBT SERVICE FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 3.0, 2003 See Notes to Financial Statements 8 Variance Favorable (Unfavorable) $ (723) 5,076 (1,315) (1,592) 24,684 (6,299) 9,691 (5,700) (465,000) (43,087) $ (454,898) 564,967 24,336 (93,809) $ 40,596 Budget Actual REVENUES: Property taxes $ 44,428 $ 43,705 Other taxes 7,740 12,816 Special assessments 140,000 138,685 Special assessment interest 182,000 180,408 Developers down payment 10,000 34,684 Interest income 10,100 3,801 Other revenues 0 0 Total revenues 394,268 414,099 EXPENDITURES: Administration 10,444 753 Bonding costs 15,000 20,700 Redemption of bonds 420,000 885,000 Bond interest 150,380 193,467 Warrant interest 40,000 10,633 Total expenditures 635,824 1,110,553 REVENUES OVER (UNDER) EXPENDITURES $ (241,556) $ (696,454) OTHER FINANCING SOURCES (USES): Bond proceeds 755,033 1,320,000 Operating transfers - in 27,000 51,336 Operating transfers - out 0 (93,809) REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER SOURCES 540,477 581,073 FUND BALANCE - September 30, 2002 1,491,943 1,491,943 FUND BALANCE - September 30, 2003 $ 2,032,420 $ 2,073,016 See Notes to Financial Statements 8 Variance Favorable (Unfavorable) $ (723) 5,076 (1,315) (1,592) 24,684 (6,299) 9,691 (5,700) (465,000) (43,087) $ (454,898) 564,967 24,336 (93,809) $ 40,596 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 REVENUES: Sales and occupation tax Keno net proceeds MIRF revenues Street revenues Grants Interest income Total revenues EXPENDITURES: Keno expense Collection fees and refunds Community betterment Street expenses Street improvements Project loans Total expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Sale of assets Street district construction Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER SOURCES FUND BALANCE - September 30, 2002 FUND BALANCE - September 30, 2003 See Notes to Financial Statements 9 Variance Favorable Budget Actual (Unfavorable) $ 994,360 $ 1,295,530 $ 301,170 70,000 81,843 11,843 17,262 17,245 (17) 817,993 917,537 99,544 524,000 440,695 (83,305) 22,414_ 11,581 (10,833) 2,446,029 2,764,431 318,402 18,156 15,575 2,581 35,000 42,672 (7,672) 195,961 56,688 139,273 714,032 725,369 (11,337) 1,715,576 1,256,615 458,961 236,026 0 236,026 2,914,751 2,096,919 817,832 $ (468,722) $ 667,512 $ 1,136,234 0 17,424 17,424 (100,000) (46,590) 53,410 20,000 45,426 25,426 (32,000) (77,587) (45,587) (580,722) 606,185 $ 1,186,907 453,941 453,941 $ (126,781) 1,060,126 See Notes to Financial Statements 9 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL CAPITAL IMPROVEMENT FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 REVENUES: Interest income Total revenues EXPENDITURES: Animal control building Cemetery mower Cemetery paving Park equipment Pool painting Total expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER SOURCES FUND BALANCE - September 30, 2002 FUND BALANCE - September 30, 2003 Budget $ 481,815 481,815 Actual $ 302,942 302,942 Variance Favorable (Unfavorable) $ (178,873) (178,873) 0 0 0 0 0 0 0 0 0 5,400 0 5,400 6,500 0 6,500 11,900 0 11,900 $ 469,915 6,500 (481,815) (5,400) 3,613,499 $ 3,608,099 $ 302,942 0 (481,815) (178,873) 3,613,499 $ 3,434,626 See Notes to Financial Statements 10 $ (166,973) 6,500 $ (160,473) U) W J O O 0 0 0 O N M z 2 U O N M UQLL O Z 0 U (0 " O Q Q � co �W W m U)(D :E N Z o W LL C a Q] W a- CD m WUJQ)(n 6<i z w < w m W W m J W�IF- (fl O d•(14 O I-- m WL`C)Z LL 0 U) M O O (D 00 N Cl) �QWV =3 W W w LL u, W � W a U) S oQ o N d 0 c w m�JULL 64 2Z Q 0 — U 69 O O 0 0 0 O N M z M M U D M O Cn (0 " O M I- co > N N (O LL C N > LL z 6<i (*i 0000000 m 69 p N N O O r rl- M LO (0 O dT N O M O O 00 O O O O Cp 00 LO It 00 m � � :3 M I- co > N N (O LL C N m 6<i (*i 0000000 m (fl O d•(14 O � � M M O (D 00 N Cl) 000 000 Q L() t' CD M 64 p N N O O r rl- M LO (0 O dT N O M OOOOOcO(D O' N Cp 00 LO It 00 L O - - � Ln m M I- LO > N LO (O LL C N m 69 (*i N M O N S M m (fl O d•(14 O M O O r Ln CA M M O (D 00 N Cl) N - cr •-- o O Q L() t' M g OOOOOcO(D O' N r 0000000 N co O O Ln Ln m LO co LO CO '0 CD N � co N m cr (*i 69 OOOOOcO(D O' N r r N co M (D as 00 d' N N O 0 0 0 0 0( o r Cl) N N 0000000 O 00 00 O Cd 06 o v CD rn O It w O m d' O (D COO LM() It 00 0 Cl N Iti O -7 N LD LO (D (D (D LO -MNOOOW 0) N00 000 C' 00 L C d' M (D LL 00 () IT (D co CSI 000000000 C(O ONO 0 N It NO 00 I,- It r (A N i O O M o 0 0 0 (P co N M r 64 cot -000a ; O O' 00 LO o rn N v 0000000 0 OI 0 h 0 co O co O d' F�,OI-- Mco O' 0 r- I` (~D tet• r-- LO N --r LO- LN ..N — N 69 000 r 0) r- 0 Lfj OOi P- (D Ln N Ln O (D (O LO It I- c- N 00 Vd• Cl) LO LO O N 0 0 0 0 0 0 0 m 0000 O CA 0OM~V ((O O dLO� - ( !d O 00 N Cd M co 0 co N Op co M N 0 (D 69 z g m (n m a) U) U � 0 Z 0 .n 0 w a W C •j N N U X 0 W Cn Z y Q. N C D N (n O 0 Z_ O N z O N w O Co U Q (n a) •C a) a) Z U E c c c Z Z O Z w O C U -0 Z M co Q M Q M (D N O_ 'O (n p M p_, .� > y C Q W N W N Z E v Lia M w �.m� N axi,�0 c m Z LA ZT w (n c:r a� �c c a - 0 D� 0� ~ o Co (L° •� L f" L U) c Z O L Fu 44) E o L E F- !- �/ � a) c R m w _�+ '� L L -0 U Z Z_ aa) Z_ 0) a> � (s i s W L a) C a> W_ - c a) � Q a Q Q �LLL.L O I-�Z X0000 w WU) WU) 0 DU) XdO��Od 0 0 z w D� 0 w ` _ GENERALFUNO: Administration � Police Cemetery y Finn Park Library Supervised [8rrosdion - Swimming pool " Animal control " � SPECIAL REVENUE � FUNDS-Stroe � CAPITALIZED LEASE - Library TOTALS .. � ". ' x� ~^ - CITY OF BLAlR, NEBRASKA STATEMENT OFGENERAL FIXED ASSETS September 30 2003 Land Buildings Vehicles Equipment $ 85.000 $ 933.883 $ 10.450 $ 170.670 $ 1'179.983 40.000 721.306 131.358 87.145 070.807 115.000 107.166 14.553 15.326 252.045 0 1.337.787 606.083 69.948 2,013.818 113.464 574.795 27.951 319,306 1.035.515 22.500 110.600 0 88.408 205.598 � 0 20.881 13.385 22.447 58.713 100.000 808.305 0 170.081 1'078.386 O 324.578 14.874 2.563 342.005 124.598 213.878 294.658 401.042 1.034.178 See Notes to Financial Statements 12 CITY OF BLAIR, NEBRASKA STATEMENT OF CHANGES IN GENERAL FIXED ASSETS FOR THE YEAR ENDED SEPTEMBER 30, 2003 GENERAL FUND: Administration Police Cemetery Fire Park Library Supervised Recreation Swimming pool Animal control SPECIALIZED REVENUE FUNDS - Street CAPITALIZED LEASE - Library TOTALS Balance Balance Sept. 30 Sept. 30 2002 Additions Dispositions 2003 $ 1,185,733 $ 15,179 $ 20,929 $ 1,179,983 654,956 372,167 47,316 979,807 265,999 0 13,954 252,045 2,050,222 0 36,404 2,013,818 1,015,553 19,962 0 1,035,515 207,575 0 1,977 205,598 59,298 0 2,585 56,713 1,078,823 0 437 1,078,386 261,800 80,205 0 342,005 1,104,004 40,947 110,775 1,034,176 203,404 0 0 203,404 $ 8,087,367 $ 528,460 $ 234,377 $ 8,381,450 See Notes to Financial Statements 13 CITY OF BLAIR, NEBRASKA STATEMENT OF GENERAL OBLIGATION BONDS PRINCIPAL AND INTEREST REQUIREMENTS BY YEAR OF MATURITY SEPTEMBER 30, 2003 Year Ending Principal Interest September 30, Requirements Requirements Total 2004 $ 560,000 $ 187,852 $ 747,852 2005 555,000 166,863 721,863 2006 530,000 145,259 675,259 2007 465,000 126,657 591,657 2008 440,000 108,220 548,220 2009 405,000 89,862 494,862 2010 230,000 72,478 302,478 2011 240,000 62,528 302,528 2012 250,000 51,665 301,665 2013 110,000 40,087 150,087 2014 115,000 34,415 149,415 2015 120,000 28,249 148,249 2016 130,000 21,711 151,711 2017 45,000 17,055 62,055 2018 50,000 14,715 64,715 2019 50,000 11,990 61,990 2020 55,000 9,265 64,265 2021 55,000 6,128 61,128 2022 60,000 3,270 63,270 $ 4,465,000 $ 1,198,269 $ 5,663,269 See Notes to Financial Statements 14 CITY OF BLAIR, NEBRASKA STATEMENT OF CHANGES IN GENERAL LONG-TERM DEBT FOR THE YEAR ENDED SEPTEMBER 30, 2003 See Notes to Financial Statements 15 Balance Balance Interest Sept 30, Sept 30, Dated Description Rate 2002 Additions Deductions 2003 02/15/94 Various purpose 3.00-4.70% $ 45,000 $ 0 $ 20,000 $ 25,000 i 03/01/95 Various purpose 5.10-5.95% 95,000 0 30,000 65,000 01/15/96 Various purpose 5.90-4.80% 355,000 0 85,000 270,000 f 06/15/97 Various purpose 4.45-5.50% 490,000 0 490,000 0 06/01/98 Various purpose 4.10-4.85% 245,000 0 35,000 210,000 04/15/99 Various purpose 3.50-4.40% 1,170,000 0 145,000 1,025,000 10/15/00 Various purpose 4.65-5.5% 885,000 0 45,000 840,000 i 06/01/02 Public safety 2.75-5.45% 745,000 0 0 745,000 12/15/02 Various purpose 1.60-4.25% 0 1,320,000 35,000 1,285,000 TOTAL $ 4,030,000 $ 1,320,000 $ 885,000 $ 4,465,000 See Notes to Financial Statements 15 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF CASH FLOW ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 Enterprise Funds CASH FLOW FROM OPERATIONS: Net income (Loss) Adjustment to reconcile net income to net cash from operations: Depreciation Decrease (Increase) in accounts receivable -user fees Decrease (Increase) in accounts receivable -other Decrease (Increase) in inventory Decrease (Increase) in prepaid expenses Increase (Decrease) in accounts payable Decrease in accrued expenses Increase (Decrease) in deposits payable Net cash provided (used) by operations CASH-FLOW FROM NON -CAPITAL FINANCING: Transfers - in Transfers - out, Cash flow used by non -capital financing CASH FLOW FROM CAPITAL AND RELATED FINANCING: Proceeds from long-term debt Payment of long-term debt Decrease (increase) in restricted assets Increase (decrease) in accrued interest payable Cash frorn (used in) financing CASH FLOW FROM INVESTING: Purchase of property Decrease (increase) in accrued interest receivable Cash from (used by) investing NET INCREASE (DECREASE) IN CASH CASH AND CASH EQUIVALENTS - Beginning of the period CASH AND CASH EQUIVALENTS - End of the period INTEREST PAID $ (298,696) $ 661,488 (98,105) (1,046) 0 (1,441) (86,819) 2,484 0 177,865 E X 0 (506,250) 0 (7,352) (513,602) General Insurance Funds (19,511) it 0 0 0 443 0; 0 (19,068) D 0 (148,685) 0 (1,185) 0 (149,870) 0 (485,607) (19,068) 1,057,035 81,575 $ 571,428 $ 62,507 $ 464,630 $ 0 See Notes to Financial Statements. 16 ASSETS Cash and equivalents Receivables: Billed user fees Accrued interest Other Due from County Treasurer Restricted assets - cash and investment - at cost TOTAL ASSETS LIABILITIES Accounts payable Accrued expenses Deposit payable Revenue bonds payable Total Liabilities FUND EQUITY Fund balance - reserved Fund balance - unreserved Total Fund Equity TOTAL LIABILITIES AND FUND EQUITY CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET GENERAL AND SPECIAL REVENUE FUND AS OF SEPTEMBER 30 2002 AND SEPTEMBER 30, 2003 GENERAL FUNDS 2002 2003 $ 522,453 $ 221,836 0 0 0 0 0 0 47,481 106,897 58,763 45,259 628,697 $ 373,992 2002 I 0 0 $ 423,477 11,023 SPECIAL REVENUE FUNDS 2003 I 0 0 $ 413,202 21,379 546,662 873,843 $ 981,162 $ 1,308,424 $ 74,326 $ 76,781 $ 523,373 $ 244,909 0 0 3,848 3,389 15,000 14,000 0 0 0 0 0 0 89,326 90,781 527,221 248,298 58,763 45,259 453,941 1,060,126 480,608 237,952 0 0 539,371 283,211 453,941 1,060,126 $ 628,697 $ 373,992 $ 981,162 $ 1,308,424 See Notes to Financial Statements 17 ASSETS Cash and equivalents Receivables: Special assessments Accrued interest Other Due from County Treasurer Restricted assets - cash and investments - at cost Contract receivable - OPPD TOTAL ASSETS LIABILITIES Accounts payable Accrued interest Registered warrants Total Liabilities FUND EQUITY Fund balance - reserved Fund balance - unreserved Total Fund Equity TOTAL LIABILITIES AND FUND EQUITY CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET DEBT SERVICE AND CAPITAL IMPROVEMENT FUNDS AS OF SEPTEMBER 30 2002 AND SEPTEMBER 30, 2003 DEBT SERVICE FUNDS 2002 2003 CAPITAL IMPROVEMENT FUNDS 2002 2003 $ 0 $ 0 $ 12,392 $ 8,235 2,076,803 1,812,395 0 0 0 0 155,257 147,548 0 0 0 0 1,625 4,762 0 0 399,776 255,859 0 0 0 0 3,450,145 3,278,843 2,478,204 $ 2,073,016 1 3,617,794 1 3,434,626 0 $ 0 $ 4,295 $ 0 $ 32,763 0 0 0 953,498 0 0 0 986,261 0 4,295 0 1,491,943 2,073,016 0 0 0 0 3,613,499 3,434,626 1,491,943 2,073,016 3,613,499 3,434,626 $ 2,478,204 $ 2,073,016 $ 3,617,794 $ 3,434,626 See Notes to Financial Statements 18 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET ENTERPRISE AND GENERAL INSURANCE FUNDS AS OF SEPTEMBER 30 2002 AND SEPTEMBER 30, 2003 ASSETS Cash and equivalents Receivables: Billed user fees Accrued interest Other Inventory Prepaid expenses Restricted assets - cash and investment - at cost Property - net of accumulated depreciation, where applicable TOTALASSETS LIABILITIES Accounts payable Accrued interest Accrued expenses Deposits payable Revenue bonds payable Total Liabilities FUND EQUITY Contributed capital Retained earnings - reserved Retained earnings - unreserved Fund balance - reserved Total Fund Equity TOTAL LIABILITIES AND FUND EQUITY ENTERPRISE FUNDS 2002 2003 $ 1,057,035 $ 571,428 559,409 657,514 3,555 4,740 145 1,191 12,431 12,431 2,325 3,766 439,500 439,500 16,143,283 15,630,480 $ 18,217,683 $17,321,050 GENERAL INSURANCE FUNDS 2002 2003 0 0 0 0 0 0 0 0 0 0 0 0 $ 81,575 $ 62,507 0 0 81,575 $ 62,507 $ 767,956 $ 174,887 $ 1,666 $ 2,109 146,231 138,879 0 0 6,882 9,366 0 0 1,700 1,700 0 0 10,130,700 10,130,700 0 0 11,053,469 10,455,532 1,666 2,109 4,825,934 4,825,934 439,500 439,500 1,898,780 1,600,084 0 0 7,164,214 6,865,518 $ 18,217,683 $ 17,321,050 See Notes to Financial Statements 19 0 0 0 0 0 0 79,909 60,398 79,909 60,398 $ 81,575 $ 62,507 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET GENERAL FIXED ASSETS AND GENERAL LONG-TERM DEBT AS OF SEPTEMBER 30 2002 AND SEPTEMBER_30, 2003 ASSETS Property - net of accumulated depreciation, where applicable Amount available in Debt Service for general long-term debt retirement Amount to be provided for retirement for general long-term debt TOTALASSETS LIABILITIES Bonds payable Total Liabilities FUND EQUITY Investment in general fixed assets TOTAL LIABILITIES AND FUND EQUITY GENERAL GENERAL FIXED LONG-TERM ASSETS DEBT 2002 2003 2002 2003 $ 8,087,367 $ 8,381,450 0 0 0 0 $ 1,491,943 $ 2,073,016 0 0 2,538,057 2,391,984 $ 8,087,367 $ 8,381,450 $ 4,030,000 $ 4,465,000 0 0 $ 4,030,000 $ 4,465,000 0 0 4,030,000 4,465,000 $ 8,087,367 $ 8,381,450 0 0 $ 8,087,367 $ 8,381,450 $ 4,030,000 $ 4,465,000 See Notes to Financial Statements 20 REVENUES AND OTHER FINANCIAL SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES 48,708 (256,160) (584,744) 606,185 FUND BALANCE - BEGINNING 490,663 539,371 1,038,685 453,941 FUND BALANCE -ENDING $ 539,371 $ 283,211 $ 453,941 $ 1,060,126 See Notes to Financial Statements 21 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL AND SPECIAL REVENUE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 GENERAL FUNDS SPECIAL REVENUE FUNDS REVENUES: 2002 2003 2002 2003 Taxes $ 1,183,059 $ 1,298,641 $ 979,081 $ 1,295,530 Keno net proceeds 0 0 98,666 81,843 Street revenues 0 0 907,483 917,537 M.I.R.F. revenues 0 0 17,266 17,245 Charges for services 193,297 226,348 0 0 Interest income 5,884 3,301 18,998 11,581 Grants 572,077 53,800 8,135 440,695 Other revenues 124,773 141,430 0 0 Total revenues 2,079,090 1,723,520 2,029,629 2,764,431 EXPENDITURES: Administration 911,914 396,458 0 0 Contingency allowance 1,813 13,449 0 0 Police Department 1,426,271 1,349,679 0 0 Cemetery 127,880 130,536 0 0 Fire Department 61,609 72,451 0 0 Parks Department 178,204 162,917 0 0 Library 194,857 199,676 0 0 Supervised recreation 47,301 38,348 0 0 Swimming pool 46,836 17,913 0 0 Zoning 71,307 65,382 0 0 Animal control 80,193 80,426 0 0 Donated funds 31,691 69,260 0 0 Keno expense 0 0 94,280 15,575 Collection fees 0 0 31,540 42,672 Street improvement 0 0 1,895,132 1,256,615 Street expense 0 0 785,908 725,369 Community betterment 0 0 6,105 56,688 Total expenditures 3,179,876 2,596,495 2,812,965 2,096,919 REVENUES OVER (UNDER) EXPENDITURES (1,100,786) (872,975) (783,336) 667,512 OTHER FINANCING SOURCES (USES): Bond proceeds 745,000 0 0 0 Sale of assets 0 0 0 17,424 Street District construction 0 0 (320,826) (46,590) Operating transfers - in 415,345 616,815 585,477 45,426 Operating transfers - out (10,851) 0 (66,059) (77,587) REVENUES AND OTHER FINANCIAL SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES 48,708 (256,160) (584,744) 606,185 FUND BALANCE - BEGINNING 490,663 539,371 1,038,685 453,941 FUND BALANCE -ENDING $ 539,371 $ 283,211 $ 453,941 $ 1,060,126 See Notes to Financial Statements 21 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE DEBT SERVICE AND CAPITAL IMPROVEMENTS FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 DEBT CAPITAL SERVICE IMPROVEMENT FUNDS FUNDS REVENUES: Taxes and special assessments Interest income Developers downpayment Other revenues Total revenues EXPENDITURES: Administration Cemetary paving Animal control building Debt service: Bonding costs Redemption of bonds Bond interest Warrant interest Total expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Bond proceeds Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCIAL SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES FUND BALANCE - BEGINNING FUND BALANCE - ENDING 2002 2003 2002 2003 $ 596,930 $ 375,6'14 0 0 8,737 3,801 $ 318,636 $ 302,942 55,170 34,684 0 0 0 0 0 '0 660,837 414,099 318,636 _ 302,942 1,282 753 0 0 0 0 10,700 0 0 0 157,799 0 0 20,700 0 0 426,265 885,000 0 0 191,773 193,467 0 0 31,956 10,633 0 0 651,276 1,110,553 168,499 0 9,561 (696,454) 150,137 302,942 0 1,320,000 0 0 54,186 51,336 7,799 0 (669,209) (93,809) (331,815) (481,815) (605,462) 581,073 (173,879) (178,873) 2,097,405 1,491,943 3,787,378 3,613,499 $ 1,491,943 $ 2,073,016 $ 3,613,499 $ 3,434,626 See Notes to Financial Statements 22 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN RETAINED EARNINGS/FUND BALANCE ENTERPRISE AND INSURANCE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 ENTERPRISE INSURANCE FUNDS FUNDS See Notes to Financial Statements 23 2002 2003 2002 2003 OPERATING REVENUES: User fees $ 3,110,404 $ 3,520,062 0 0 Sale of merchandise 14,220 16,006 0 0 Insurance contributions 0 0 $ 119,170 8 126,738 Federal grants 0 48,747 0 0 Forfeited discounts 0 12,527 0 0 Other 53,507 103,993 0 _ 0 Total 3,178,131 3,701,335 119,170 126,738 EXPENSES: Personal services 795,107 812,411 0 0 Operating expenses 1,442,414 946,779 0 0 Materials and supplies 672,130 431,812 0 0 Rental expense 42,572 1,866 0 0 Depreciation 648,376 661,488 0 0 Payments of insurance benefits 0 0 92,056 127,116 Total 3,600,599 2,854,356 92,056 127,116 OPERATING INCOME (LOSS) (422,468) 846,979 27,114 (378) OTHER REVENUE (EXPENSES): Utility district construction (95,128) (126,780) 0 0 Utility lines 0 (545,674) 0 0 Interest income 49,220 34,593 1,427 867 Interest expense (454,165) (457,278) 0 0 Bonding costs 0 0 0 0 Operating transfers - in 95,128 51,517 0 0 Operating transfers - out (60,000) (102,053) (20,000) (20,000) NET INCOME (LOSS) (887,413) (298,696) 8,541 (19,511) RETAINED EARNINGS/FUND BALANCE Beginning 3,225,693 2,338,280 71,368 79,909 RETAINED EARNINGS/FUND BALANCE Ending $ 2,338,280 $ 2,039,584 $ 79,909 $ 60,398 See Notes to Financial Statements 23 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Introduction The City of Blair (City) complies with Generally Accepted Accounting Principles, (GAAP). The City's reporting entity applies relevant Governmental Accounting Standards Board (GASB) pronouncements. Proprietary funds and similar component units apply FINANCIAL ACCOUNTING STANDARDS BOARD (FASB) pronouncements and ACCOUNTING PRINCIPLES BOARD (APB) opinions issued on or before November 30, 1989 unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB prevails. In June 1999, the Governmental Accounting Standards Board (GASB) issued Statement 34 "Basic Financial Statements and Management's Discussion and Analysis for the State and Local Governments." This Statement establishes new financial reporting requirements for state and local governments throughout the United States. When implemented, it will require new information and restructure much of the information that governments have presented in the past. Comparability within reports issued in all prior years will be affected. The City is required to implement this standard for the fiscal year ending September 30, 2004. The City has not yet determined the full impact that adoption of GASB Statement 34 will have on the financial statements. The accounting and reporting framework and the more significant accounting principles and practices are discussed in subsequent sections of this note. The remainder of the notes are organized to provide explanations including required disclosures of the City's financial activities for the fiscal year ended September 30, 2003. B. Reporting Entity All significant activities and organizations in which the City exercises oversight responsibility have been included in the City's general purpose financial statements for the year ended September 30, 2003. The following criteria regarding manifestation of oversight were considered by the City in its evaluation of City organizations and activities: Financial interdependency: The City is responsible for its debts and is entitled to p surpluses. No separate agency receives a financial benefit nor imposes a financial burden on the City. Election of the government authority: The locally elected City Council is exclusively responsible for all public decisions and accountable for the decisions it makes. 24 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES C. Fund Types and Account Groups Governmental fund types: Governmental funds use the current financial resources measurement focus. Only current assets and current liabilities are generally included on their balance sheets. Their operating statements present sources and uses of available resources during a given period. Proprietary fund types: Proprietary funds use the economic resources measurement focus. The accounting objectives are determinations of net income, financial position and cash flows. All assets and liabilities associated with a proprietary funds activities are included on its balance sheet. Proprietary fund equity is segregated into contributed capital and retained earnings. Fiduciary fund types: (trust and insurance funds), that are used to account for assets held by the City as an agent for private individuals or organizations or in trust Account groups: The account groups are used to account for fixed assets and long- term liabilities which are not reported in the respective governmental funds. D. Basis of Accounting All Governmental Funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when earned and expenditures are recognized when incurred except that property taxes are not recorded until collected as they are not practicably measurable and interest on general obligation bonds is not recorded until coupons mature. The Proprietary and Fiduciary Funds accounted for using the accrual basis where revenues are recognized when earned and expenses are recognized when incurred. The City does not apply encumbrance accounting in any of its funds. E. Debt Service Fund i` The Debt Service Fund is used to account for the payment of principal and interest on general long-term debt. The primary sources of revenue are property taxes and special assessments. F. Inventory Inventory is stated at the lower of cost (first -in, first -out) or market value. The consumption method is used in regard to inventory expenditure recognition. 25 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) G. Budgetary Basis The City's legally adopted budget is not in conformity with generally accepted accounting principles. The budget is prepared and adopted using the cash basis of accounting whereby revenues budgeted are expected to be received rather than earned and expenditures budgeted are expected to be disbursed rather than incurred. There are no significant differences between the budgeted basis of accounting and the generally accepted basis. The City Council sets the property tax levy needed to support the coming years budget in August of each year and submits its budget as required by State Statute. H. Budgetary Control Each funds appropriated budget is prepared on a detailed line item basis. Revenues are budgeted by source. Expenditures are budgeted by department. The expenditures at the fund level constitutes the legal level of control. Expenditures may not exceed appropriations at the fund level. All budget revisions at this level are 4 subject to final review by the City Council. There were no budget amendments for the year ended September 30, 2003. Cash and Cash Equivalents For the purposes of the Statement of Cash Flows the City considers all short-term debt instruments purchases with a maturity of three months or less to be cash equivalents. Short-term investments are recorded at cost. J. Fixed Assets All fixed assets are recorded at cost or estimated cost if actual cost not available. The Proprietary and Fiduciary Fund assets are presently on the respective balance sheets except for the cost of any underground water and sewer lines which are not included in the assets. Depreciation of the assets is computed on the straight-line method over the estimated useful lives of the assets as follows: Plant and buildings 25-40 years Equipment 5-10 years Assets in all other funds are recorded as expenditures at the time of purchase with the accumulated cost being presented in the general fixed asset group of accounts for measurement purposes only. Certain improvements such as roads, bridges, curbs and gutters, streets and sidewalks, drainage systems, and lighting systems are not capitalized. No depreciation is provided for assets in the general fixed asset group of accounts. 26 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS K. Compensated Absences The City of Blair does not accrue compensated absences because the amount cannot be reasonably estimated. L. Deposits and Investments The statutes of the State of Nebraska require that local governmental units follow the "prudent man" rule with deposits. The City requires that deposits be one hundred and ten percent secured by bond or collateral valued at market or par whichever is lower less the amount of the Federal Deposit Insurance Corporation Insurance. Total deposits at September 30, 2003 were $2,478,467. Deposits consist of savings accounts and certificates of deposit with current maturities. These deposits have no restrictions. The deposits are entirely Category 1 which means that the investments are insured or collateralized with securities held by the entity's agent. 2. PROPERTY TAX CALENDAR The City's December 31, 2002 valuation was $348,875,016. The levy for the City for the year ending September 30, 2003 was .34 per $100 of value. The total tax levy was $1,145,316. Property taxes are due December 31 of each year and delinquent in halves at May 1 and September 1, of the following year. The property taxes are collected and remitted to the City by the County. 3. RESTRICTED ASSETS Restricted assets consist of cash, certificates of deposit, and government securities. The total Debt Service fund balance is reserved for debt service. The other assets are restricted as follows: 2002 Special Enterprise Insurance General Revenue Fund Funds Funds Funds Keno funds $ 110,252 $ 0 $ 0 $ 0 Street funds 267,785 0 0 0 M.I.R.F. funds 19,656 0 0 0 Sales tax funds 549,000 0 0 0 Revolving loan fund 133,671 0 0 0 Bond and Interest sinking fund 0 439,500 0 0 Designated donations 0 0 0 46,430 Reserve for insurance claims 0 0 72,695 0 Total restricted assets $1,080364 $ 439500 $ 72.695 $A6-4-30 27 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 3. RESTRICTED ASSETS (continued) Department of Environmental Quality Bonds 8-09-00 4.03% Water Refunding Bonds 6-15-00 4.70-5.55% Annual Principal Requirements For Water Bonds Insurance General Funds Funds $ 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 45,259 62,507 0 $ 62,507 IA5 259 Total $6,740,700 $2,415,000 Year Ending September 30, 2003 Interest 2004 Special Enterprise 2005 Revenue Fund Funds Keno funds $ 142,110 $ 0 Street funds 9,579 0 M.I.R.F. funds 4,311 0 Sales tax funds 481,905 0 Revolving loan fund 235,938 0 Bond and Interest sinking fund 0 439,500 Designated donations 0 0 Reserve for insurance claims 0 _ 0 Total restricted assets $ 873,843 $ 439.500 4. LONG-TERM DEBT Water debt Date Rate Department of Environmental Quality Bonds 8-09-00 4.03% Water Refunding Bonds 6-15-00 4.70-5.55% Annual Principal Requirements For Water Bonds Insurance General Funds Funds $ 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 45,259 62,507 0 $ 62,507 IA5 259 Total $6,740,700 $2,415,000 Year Ending September 30, Principal Interest 2004 $ 505,000 $ 392,873 2005 525,000 368,994 2006 545,000 343,921 2007 721,549 312,325 2008 744,914 281,949 2009-2017 6,114,237 1,036,001 TOTAL $9,155,700 $2,736,063 W.* r CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS Y 4. LONG-TERM DEBT (continued) r Sewer debt r Date Rate Total Sewer Revenue Bonds 10-1-98 4.10-5.30% $975,000 Annual Principal Requirements For Sewer Bonds <' Year Ending September 30, Principal Interest 2004 $ 40,000 $ 47,722 c 2005 45,000 45,873 2006 45,000 43,870 2007 50,000 41,708 ?_008-2018 795,000 270,594 TOTAL $ 975,000 $449,767 i The City of Blair established a defeasance escrow on June 15, 2002 to provide for the redemption of the Series 1996 and 1999 water bonds at the earliest permissible redemption date. Proceeds from the June 15, 2002 Water Bond issue were put into the trust in an amount sufficient for this purpose. All bonding costs were expensed in the current period and no gain or loss was realized on the refunding. All non - refunded water debt is secured by an minimum water usage contract with Cargill, Inc. dated June 27, 2002. There was no interest capitalized during 2002 or 2003. Sinking fund requirements for Water and Sewer debt were a reserve of $439,500 at September 30, 2002 and 2003 and monthly sinking fund deposits based on the next principle and interest payment. Net working capital of the Enterprise Funds is $713,831 and $382,938 at September 30, 2002 and 2003 respectively. F CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 5. PENSION PLANS (continued) The City has two pension plans covering substantially all of its employees. Employees other than policemen are covered by a defined contribution plan. All contributions up to 6% of gross wage in employee contributions and 6% of gross wage in contributions from the City are invested with an investment manager. The employees must have accumulated six months of service, be at least age 21, and work 40 hours per week to participate in the plan. Employees are 100% vested in employer contributions after seven years of service. The plan is a single employer plan with the City maintaining fiduciary responsibility for it. Contributions for the periods ended September 31, 2002 and September 30, 2003, were $101,384 and $121,536 respectively. Contributions are expected to remain relatively level from year to year. The 2003 covered payroll and total payroll were $1,012,800 and $1,231,478 respectfully. The policemen are covered under a defined benefit plan established by the statutes of the State of Nebraska. Policemen terminating before retirement age receive payment for their contributions to date of termination plus interest accrued and the vested portion of the r City's contributions based on the statutes of the State of Nebraska. The City has fiduciary responsibility for the plan and it is a single employer plan only. Contributions of $74,624 for 2002 and $73,471 for 2003, were 12% of gross wages which compiles with statutory requirements. The City contributed 6 percent of gross wages and the policemen contributed 6 percent. The City has no material pension benefit obligations as of September 30, 2003. The City does expect contributions to remain relatively level from year to year. The contributions are not actuarially determined. All qualifying police payroll was covered in 2002 and 2003. During the year ended September 30, 1984, the City transferred police pension funds to an independent trustee for investment. The trustee will maintain the fund according to state law. Contributions to the trustee were reported as an expenditure. 6. OTHER ASSET - ELECTRIC PLANT CONTRACT In April 1984, the City of Blair contracted to sell its electrical transmission and distribution generating facilities to the Omaha Public Power District. The terms of the agreement were as follows: Omaha Public Power District agreed to buy the City of Blair facilities for the sum of $5,950,000. The terms of payment shall be $1,000,000 payable at the date of the contract and the balance of $4,950,000 amortized over thirty years at nine percent interest per annum, with annual payments of $481,815 commencing in April 1985. This contract is i unsecured. This contract also provided for the Omaha Public Power District to supply electrical service [_ directly to the City and its residents. The transfer of electrical services was completed on September 30, 1984. 30 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 7. LANDFILL CLOSURE The City of Blair has closed its landfill operations. All material closing and monitoring costs were accrued over the remaining life of the landfill. The Landfill closed October 31, 1993 and any remaining monitoring costs will be paid from City funds but are not anticipated to be material to the financial statements. 8. ACCOUNTS RECEIVABLE - SPECIAL ASSESSMENTS The City of Blair's special assessments outstanding as of September 30, 2002 and September 30, 2003, are composed of the following: 2002_ 2003 Special assessment principle $2,076,803 $1,779,2.01 Special assessments available not levied 0 f�31.1 q4 Total Special Assessments Receivable $2076 803 $1 812.395 The delinquent special assessments at September 30, 2003 are 32% of those outstanding. 9. INSURANCE FUND The City of Blair self -insures certain dental and eye benefits for its employees. Funds were contributed from various funds into the insurance fund for proper allocation. The contributions into the fund for September 31, 2002 and September 30, 2003, were $119,170 and $126,738 respectively. Dental and vision benefits are limited and do not create significant risk for the City. 10. CONCENTRATION OF CREDIT RISK All of the receivables of the City of Blair proprietary funds and special assessments in the debt service fund are from the local Blair area therefore creating a concentration of credit risk. If the Blair area economy was depressed this could have an adverse effect on the collection of the outstanding accounts receivable. There were no material doubtful accounts in accounts receivable at September 30, 2002 or 2003. Cargill, Inc. is a major water customer for the City. Cargill, Inc. represented 56% of water sales for the year ended September 30, 2003. if 11. DEFICIT FUND BALANCE The City of Blair sewer fund had a deficit fund balance of $1,754,546 as of September 30, 2003. The deficit is the result of depreciation in excess of revenues. The Water, Sewer, General, Insurance and Capital Improvement Funds had excess expenses over revenues for September 30, 2003. 31 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 12. RISK MANAGEMENT The City of Blair is exposed to various risks of loss related to torts; theft, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters. These risks are covered by the purchase of commercial insurance. The City assumes liability for any deductibles and claims in excess of coverage limitations. Settled claims from these risks have not exceeded commercial insurance coverage in any of the past three fiscal years. 32 I CITY OF BLAIR, NEBRASKA COMBINING BALANCE SHEET - SPECIAL REVENUE FUNDS SEPTEMBER 30, 2003 5 ASSETS Keno Street M.I.R.F. Sales Tax Revolving r Fund Fund Fund Fund Loan Fund Total r CASH AND EQUIVALENTS $ 142,110 $ 9,579 $ 4,311 $ 481,905 $ 235,938 $ 873,843 DUE FROM COUNTY 0 21,379 0 0 0 21,379 REVOLVING LOAN/ OTHER RECEIVABLES 4,934 0 0 252,302 155,966 413,202 ACCRUED INTEREST RECEIVABLE 0 0 0 0 0 0 TOTAL $ 147,044 $ 30,958 $ 4,311 $ 734,207 $ 391,904 $ 1,308,424 LIABILITIES AND FUND EQUITY STATE TAX PAYABLE $ 3,389 0 0 0 0 $ 3,389 ACCOUNTS PAYABLE 0 $ 51,585 0 $ 144,964 $ 48,360 244,909 FUND BALANCE RESERVED (DEFICIT) 143,655 (20,627) $ 4,311 589,243 343,544 1,060,126 TOTAL $ 147,044 $ 30,958 $ 4,311 $ 734,207 $ 391,904 $ 1,308,424 33 MI`LO�c0 d•NNM. m00NIt0MI-t-NM t00U)mO(OI--O)NO mco-I-(D0r---0)0 r(\I'D MND- 8 f-- N d'Md'OOMM('l) It W r-0)0)Cl) 0(D OOMMt-•,f--CY) 0)(O.-0)� 00aO.-(MMt-dt d•MOct_LOLO-dtMIt0 (C) CT) LO (IILONLOLO(D O 1 t-:t��Ld0 Cf) (DN(6 fes mac- Lo r-ONN��LOCl)t�O��N -c r-- (O �c-�00 N(7 MNNO Z) F- 00 G) �} M N N. `- (O D M"C O O O N O O (D O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000 N C W 0) 7 LL (D (D r - j C XW W 0J a) J N W 0 w aa)) 0 U) a) O U) m a) 61) N E c c m _ o'n- D c W > >o0> w � W Q U) Q M �aNi 3ro� a) U 'D o�� >a p Otj� ' O a) C U C Q- a) a) C O (Q C C N 0) cu- C a) a. 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C U (6 Z x o0or-OOH W C` O 07 O F_- U a) J, OoOOoOoOOOOo000o00000mm00 00 O -h -I o = Cl) t6 F- 'C Rt LMC) N c 41 a) J O Ln -, 1- LOM d (L (U v a� E a) Cl) Qo C\l w M m WU)FLWWJWW0000E-F-{--2U)UUYUwUCD2�QU L M~ M Ld 1- r- wZ(n�_(nLL 0) � V7 LO 0 LL N N Q Z � � `- UJ LL LIJ 69 m 5 � W 4 0 0 LO O O m O O O o 0 0 0 0 o o o 0 o 0 0 o o o 0 0 0 o 0 0 o o o 0 0 0 0 M Z> L� WWW I-II N m M CO W U) � W LLI Z Q 0 �Z)aw 69 Cl) Q z (n J W m WW Z Ot-O - OM d NNM.-M00Nd•OMI--f-NM'I 00 (Da 0000-MN0 r- COO I --Oct M� M O QUO Cl) LO 0) 00 LO N Od• c-0)0)M0(D 000) cl)t- 0) .--M Mr' 1�0)CD�M•--' 0000-MMt�d'��'MOcr �h(`7M0 t�NN(D o Q OZ W 6� O"Oj M(p���LN ��- ln� �ONCV� 0��N MELON �- W Q J U) ti LO M cr) N `- �-- -j CO W ULuZ W Z 6R W U LLL U) z_ F- C� M0 o d'0 0 O o O O O o O O O O O O O O O O O O O M O o 0 0 0 0 0 0 0 0 Z O d N (D � j Cl) z u C: a 00 c - in m Y ti 00 00 O 69U U) W Z) D z W XW W N W 0 w aa)) 0 U) a) O —) m a) (n (L c � N E c c m _ o'n- D c E > >o0> w � W Q U) Q M �aNi 3ro� a) U 'D o�� >a p Otj� ' O a) C U C Q- a) a) C O (Q C C N 0) cu- C a) a. C U a) a) O N N C .0 N c n. C U (6 C O X O' a) W C` O 07 O F_- U a) J, a) 0) a) U O 0)C C ,Q1y a •O U a) (6 •(n O Q.� , N N '� •- (" 0 C a) LL.. N m (`6 F- WY N� �� O ,N p_ W �Q n rn'�o�•� C O '._, a) U .a) a_ � 'C C N C p N� a)= N �•� �.� N c -w c ui 5 'C c E n U W c 41 a) J z C W O � a) b C () a) (L (U v a� E a) C E 7 4- � w N 2 F C O (6 O O a) O w (II a) D (6 E w WU)FLWWJWW0000E-F-{--2U)UUYUwUCD2�QU wZ(n�_(nLL LO 0� (14 C ��o L' mC N 00000 N 00 c� O C N(6 co M 0 `:...... W bg 69 L 2 x LO O 0000(0 dM' 0) M 00 -aU C d' N (7 N N D LOj COO N 00 ZaO d r t() Z �LL �LU c" �LLJ m U)QZW Q 0000 O M z> 'aO M M r M. M mamJJ d U) LLI _j LL zwa� �DCLW G9 J Lij m W 0LLJ 0 LL 0 - r NC0N0 din � LO (NO^ �0gW � N w LL j CO W w0 69 2 LLJ 0 U- U)zr 0 Z 0 N00 0 In O . r (0 O 0) cl LO L Z LL C C Ch (O O r 1- O N 0) d' M (D Y LL �- Cl) d' r O U � � LLJ CC 0 WLLI W X X LL J (/)�l w uJ 0 N 0 N _ C� C C� O O W O 0 W M M Z D 0 ac) ° o 0) 0- 4) 0 LLJ O Q�u�i O z z W Z N 5 'C 0) C� (q Lu Z o� E m m Z m m w wE`0)`m W0 0 ° W Y0 as f-c)c)000 Z Z O �j � LL H LO CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - KENO FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 Budget Actual GROSS PROCEEDS $ 0 $ 777,809 PRIZES: Declared Prizes Unclaimed Wins Net Prizes Paid NET HOLD ALLOWABLE EXPENSES PAID: Lottery Operator's Commission NET KENO PROCEEDS EXPENSES PAID BY CITY: State Taxes Other Expenses TOTAL EXPENSES PAID PROCEEDS AVAILABLE FOR DISTRIBUTION TRANSFER FROM (TO) PRIZE RESERVES COMMUNITY BETTERMENT NET AFTER TRANSFERS Beginning Keno Account Fund Balance Interest Reimbursements KENO ACCOUNT FUND BALANCE Variance $ 777,809 0 588,741 588,741 0 (1,671) (1,671) 0 587,070 587,070 0 190,739 190,739 0 (108,896) (108,896) $ 70,000 $ 81,843 $ 11,843 15,656 15,556 100 2,500 19 2,481 18,156 15,575 2,581 51,844 66,268 14,424 0 (10,171) (10,171) (162,961) (17,015) 145,946 (111,117) 39,082 150,199 104,449 104,449 0 100 124 24 $ (6,568) $ 143,655 $ 150,223 PRIZE RESERVE FUND RECONCILIATION FOR THE REPORTING PERIOD Beginning Reserve Balance $ 26,750 Increase in reserve Withdrawals from reserve Ending Reserve Balance (deficit) 36 10,171 0 $ 36,921 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - STREET FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 Var. Favorable - continued - 37 Budget Actual (Unfavorable) REVENUES: Highway allocation $ 510,531 $ 489,140 $ (21,391) Property taxes 203,030 203,787 757 Other taxes 75,100 84,235 9,135 Incentive payment 3,000 3,000 0 State maintenance agreement 13,632 21,798 8,166 In -Lieu of tax 11,000 8,525 (2,475) Homestead exemption 0 7,925 7,925 Federal grants 484,000 440,695 (43,305) Other grants 40,000 89,817 49,817 Interest on investments 4,000 251 (3,749) Other income 1,700 9,310 7,610 Total revenues _ 1,345,993 1,358,483 12,490 ` EXPENDITURES: Salaries 235,777 233,714 2,063 FICA 17,800 16,992 808 Retirement 13,500 12,692 808 Employee insurance 66,285 76,139 (9,854) Legal 2,100 1,901 199 Engineering 10,000 52,163 (42,163) Employee appreciation 400 0 400 Auditing 1,800 1,800 0 Office expense 1,040 1,802 (762) Dues 200 194 6 Utilities 4,800 5,330 (530) Telephone 1,800 1,973 (173) Travel 600 717 (117) Training 1,800 477 1,323 Insurance 13,500 17,192 (3,692) Maintenance 25,900 30,415 (4,515) Street lighting 125,000 121,334 3,666 County fees 2,030 2,038 (8) Car expense 1,800 1,416 384 Contract mowing 15,000 10,476 4,524 Gas, diesel, and oil 13,000 11,317 1,683 Materials and supplies 66,900 72,338 (5,438) Rental 18,000 12,002 5,998 Capital outlay: Equipment 75,000 32,737 42,263 Land 0 8,210 (8,210) Street improvements 771,200 557,244 213,956 Total expenditures 1,485,232 1,282,613 202,619 REVENUES OVER (UNDER) EXPENDITURES (139,239) 75,870 215,109 - continued - 37 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - STREET FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 - continued - 38 Actual 75,870 0 (46,590) 17,424 45,426 y1, 1:3U (112,757) $ (20,627) Var. Favorable (Unfavorable) 215,109 0 53,410 17,424 25,426 0 $ 311,369 Budget REVENUES OVER (UNDER) EXPENDITURES (139,239) OTHER FINANCING SOURCES (USES): Bond proceeds 0 Street district construction (100,000) Sale of assets 0 Operating transfers - in 20,000 Operating transfers - out 0 REVENUES OVER (UNDER) EXPENDITURES (219,239) FUND BALANCE - September, 30, 2002 (112,757) FUND BALANCE - September 30, 2003 $ (331,996) 38 Actual 75,870 0 (46,590) 17,424 45,426 y1, 1:3U (112,757) $ (20,627) Var. Favorable (Unfavorable) 215,109 0 53,410 17,424 25,426 0 $ 311,369 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - M.I.R.F. FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 39 Variance Favorable Budget Actual (Unfavorable) REVENUES: M.I.R.F. revenues $ 17,262 $ 17,245 $ (17) Interest income 200 89 (111) Total revenues 17,462 17,334 (128) EXPENDITURES: Administration 0 0 0 REVENUES OVER (UNDER) EXPENDITURES BEFORE TRANSFERS 17,462 17,334 (128) TRANSFERIN 0 0 0 TRANSFER OUT (17,000) (17,000) 0 REVENUES OVER (UNDER) EXPENDITURES 462 334 $ (128) FUND BALANCE - Sept 30, 2002 3,977 3,977 FUND BALANCE - Sept 30, 2003 $ 4,439 $ 4,311 39 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - SALES TAX FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 REVENUES: Sales tax Use tax Occupation tax Interest income Total revenue EXPENDITURES: Community betterment State collection fees Refunds Lots 12-15 Vets Memorial Vets Memorial Design Christmas lights Street improvements Total expenditures REVENUES OVER (UNDER) EXPENDITURES BEFORE TRANSFER TRANSFERS OUT REVENUES OVER (UNDER) EXPENDITURES FUND BALANCE - September 30, 2002 FUND BALANCE - September 30, 2003 r Budget $ 939,360 25,000 30,000 10,400 1,004,760 33,000 29,000 6,000 0 0 0 944,376 1,012,376 (7,616) (15,000) (22,616) 122,354 $ 99,738 40 $ 1,220, 668 50,454 24,408 3,491 1,299,021 0 35,563 7,109 15,512 15,000 9,161 781,716 517,305 (50,416) 466,889 122,354 $ 589,243 Variance Favorable (Unfavorable) $ 281,308 25,454 (5,592) _ (6,909) 294,261 33,000 (6,563) (1,109) (15,512) (15,000) (9,161) 245,005 230,660 $ 524,921 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - REVOLVING LOAN FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 41 Variance Favorable (Unfavorable) $ (88) (88) (236,026) (236,026) (236,114) $ (236,114) Budget Actual REVENUES: Interest income $ 7,714 $ 7,626 Total revenue 7,714 7,626 EXPENDITURES: Project loans (236,026) 0 Total expenditures (236,026) 0 REVENUES OVER (UNDER) EXPENDITURES BEFORE TRANSFERS (228,312) 7,626 TRANSFERS -IN 0 0 REVENUES OVER (UNDER) EXPENDITURES (228,312) 7,626 FUND BALANCE - September 30, 2002 335,918 335,918 FUND BALANCE - September 30, 2003 $ 107,606 $ 343,544 41 Variance Favorable (Unfavorable) $ (88) (88) (236,026) (236,026) (236,114) $ (236,114) CITY OF BLAIR, NEBRASKA COMBINING BALANCE SHEET - ENTERPRISE FUNDS SEPTEMBER 30, 2003 ASSETS f Water Sewer Total CURRENT ASSETS: - Cash $ 571,428 $ 0 $ 571,428 Accounts receivable - user fees 541,745 115,769 657,514 Accounts receivable - other 1,191 0 1,191 Accrued interest receivable 2,790 1,950 4,740 r - Inventory 12,431 0 12,431 Prepaid expenses 2,127 1,639 3,766 Total current assets 'e 1,131,712 119,358 1,251,070 RESTRICTED ASSETS: Bond and interest sinking fund cash and investments 339,500 100,000 439,500 PROPERTY: Plant in service 19,688,426 4,620,401 24,308,827 Accumulated depreciation (5,896,110) (2,782,237) (8,678,347) Property - net 13,792,316 1,838,164 15,630,480 TOTAL ASSETS $ 15,263,528 $ 2,057,522 $ 17,321,050 f. f r 42 CITY OF BLAIR, NEBRASKA COMBINING BALANCE SHEET - ENTERPRISE FUNDS SEPTEMBER 30, 2003 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: Current portion of long-term debt $ 505,000 $ 40,000 $ 545,000 Accounts payable 132,944 41,943 174,887 Accrued interest 114,588 24,291 138,879 Accrued expenses 9,366 0 9,366 Total current liabilities 761,898 106,234 868,132 DEPOSITS PAYABLE 1,700 0 1,700 LONG-TERM DEBT: Revenue bonds payable -unmatured 9,155,700 975,000 10,130,700 Less current portion above (505,000) (40,000) (545,000) Long-term debt -net 8,650,700 935,000 9,585,700 Total liabilities 9,414,298 1,041,234 10,455,532 FUND EQUITY: Contributed capital 2,055,100 2,770,834 4,825,934 Retained earnings: Reserved 339,500 100,000 439,500 Unreserved 3,454,630 (1,854,546) 1,600,084 Total fund equity 5,849,230 1,016,288_ 6,865,518 TOTAL LIABILITIES AND FUND EQUITY $ 15,263,528 $ 2,057,522 $ 17,321,050 43 CITY OF BLAIR, NEBRASKA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS ENTERPRISE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 44 Water Sewer Total OPERATING REVENUES: User fees $ 2,915,818 $ 604,244 $ 3,520,062 Sale of merchandise 16,006 0 16,006 Federal grants 48,747 0 48,747 Forfeited discounts 12,527 0 12,527 Other 101,155 2,838 103,993 Total revenues 3,094,253 607,082 3,701,335 EXPENSES: Personal services 578,497 233,914 812,411 Operating expenses 752,193 194,586 946,779 Materials and supplies 381,958 49,854 431,812 Rental expense 1,244 622 1,866 Depreciation 553,010 108,478 661,488 Total expenses 2,266,902 587,454 2,854,356 OPERATING INCOME (LOSS) 827,351 19,628 846,979 OTHER REVENUE (EXPENSE): Utility district construction (50,324) (76,456) (126,780) Utility lines (462,935) (82,739) (545,674) Interest income 31,761 2,832 34,593 Interest expense (408,695) (48,583) (457,278) Bonding costs 0 0 0 Operating transfers - in 23,821 27,696 51,517 Operating transfers - out (102,053) 0 (102,053) NET INCOME (LOSS) (141,074) (157,622) (298,696) RETAINED EARNINGS (DEFICIT) Sept 30, 2002 3,935,204 (1,596,924) 2,338,280 RETAINED EARNINGS (DEFICIT) Sept 30, 2003 $ 3,794,130 $ (1,754,546) $ 2,039,584 44 CITY OF BLAIR, NEBRASKA COMBINING STATEMENT OF CASH FLOW ENTERPRISE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 CASH FLOW FROM OPERATIONS: Net income (loss) Adjustment to reconcile net income to net cash from operations: Depreciation Decrease (increase) in accounts receivable - user fees Decrease (increase) in accounts receivable - other Decrease (increase) in inventory Decrease (increase) in prepaid expenses Increase (decrease) in accounts payable Increase (decrease) in accrued expenses Net cash provided (used) by operations CASH FLOW FROM NON -CAPITAL FINANCING Transfers - in Transfers - out Cash flow from (used by) non -capital financing CASH FLOW FROM CAPITAL AND RELATED FINANCING: Proceeds from long-term debt Payment of long-term debt Decrease (increase) in restricted assets Increase (decrease) in accrued interest payable Cash flow from (used in ) financing continued - $ (141,074) $ (157,622) $ (298,696) 553,010 108,478 661,488 (91,725) (6,380) (98,105) (1,046) 0 (1,046) 0 0 0 (757) (684) (1,441) (46,204) (40,615) (86,819) 2,484 0 2,484 274,688 (96,823) 177,865 0 0 0 0 0 0 ., n 0 0 0 (466,250) (40,000) (506,250) 0 0 0 (6,502) (850) (7,352) (472,752) (40,850) (513,602) 45 ,_- CITY OF BLAIR, NEBRASKA COMBINING STATEMENT OF CASH FLOW ENTERPRISE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 t Water Sewer Total CASH FLOW FROM INVESTING: Purchase of property $ (146,961) $ (1,724) $ (148,685) Decrease (increase) in accrued interest receivable (60) (1,185) Cash flow from (used in ) investing (147,021) (2,849) (149,870) NET INCREASE (DECREASE) IN CASH (345,085) (140,522) (485,607) CASH AND CASH EQUIVALENTS Beginning of the period 916,513 140,522 1,057,035 CASH AND CASH EQUIVALENTS End of the period $ 571,428 $ 0 $ 571,428 INTEREST PAID i $ 415,197 $ 49,433 $ 464,630 f 46 U CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL - ENTERPRISE FUND - WATER FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 Variance Favorable Budget Actual (Unfavorable) OPERATING REVENUES: User fees $ 2,420,000 $ 2,915,818 $ 495,818 Sale of merchandise 13,000 16,006 3,006 Forfeited discounts 20,000 12,527 (7,473) Federal grants 0 48,747 48,747 Other 3,500 101,155 97,655 Total revenues 2,456,500 3,094,253 637,753 EXPENSES: Personal services: Salaries 429,671 414,930 14,741 FICA 32,800 30,431 2,369 Workman's compensation 7,800 11,428 (3,628) HAL insurance 104,025 95,993 8,032 Retirement (city share) 21,000 20,886 114 Unemployment and disability 3,050 3,603 553 Pension administration 1,500 1,226 274 Total 599,846 578,497 22,455 Operating expenses: Legal fees 11,600 9,126 2,474 Auditing 6,000 5,435 565 Consultants 45,000 152,139 (107,139) Employee appreciation 600 0 600 Postage 6,600 7,568 (968) Printing and publications 800 1,077 (277) Computer programming 6,000 3,871 2,129 Schools, travel, and training 5,000 3,538 1,462 Dues 1,600 1,102 498 Utilities 280,000 324,609 (44,609) Telephone 4,000 5,385 (1,385) Vehicle insurance 900 1,467 (567) Liability insurance 1,800 9,428 (7,628) Buildings and contents insurance 8,000 2,566 5,434 Employee bonds 100 0 100 Radio maintenance 600 469 131 Office equipment maintenance 1,200 497 703 Motorized equipment maintenance 7,000 10,797 (3,797) Building maintenance 35,000 26,793 8,207 Major maintenance 135,000 142,646 (7,646) Contingent reserve 6,700 0 6,700 Electronic maintenance 6,000 14,283 (8,283) Car expense 1,200 906 294 Gateway development 20,000 20,000 0 Bad accounts 6,000 3,241 2,759 Contract mowing 8,125 5,250 2,875 Total 604,825 752,193 (147,368) continued - 47 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL - ENTERPRISE FUND - WATER ENTERPRISE FUND - WATER FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 continued - EXPENSES: Materials and supplies: Office supplies Janitorial supplies Shop supplies Chemicals Meters Supplies for inventory Gas, oil and diesel Uniforms Small tools Payment to OPPD Other materials and supplies Total Rental expense Total expenses OPERATING INCOME (LOSS) BEFORE DEPRECIATION DEPRECIATION OPERATING INCOME (LOSS) OTHER REVENUES (EXPENSES): Water district construction Water lines Interest income Interest expense Bonding costs Operating transfers - in Operating transfers - out NET INCOME (LOSS) Budget Actual Variance Favorable (Unfavorable) $ 5,500 $ 5,692 $ (192) 600 186 414 2,300 1,011 1,289 370,000 341,641 28,359 30,000 17,671 12,329 2,000 0 2,000 7,000 5,869 1,131 1,300 2,257 (957) 3,000 2,707 293 1,000 2,737 (1,737) 4,300 2,187 2,113 427,000 381;958 45,042 1,400 1,244 156 1,633,071 1,713,892 (79,715) 823,429 1,380,361 558,038 0 (553,010) (553,010) 823,429 827,351 3,922 (50,000) (50,324) (324) (300,000) (462,935) (162,935) 34,000 31,761 (2,239) (415,576) (408,695) 6,881 0 0 0 0 23,821 23,821 (100,000) (102,053) (2,053) $ (8,147) $ (141,074) $ (132,927) 48 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL - ENTERPRISE FUND - SEWER FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 OPERATING REVENUES: Userfees Other revenue Total revenues EXPENSES: Personal services: Salaries FICA Workman's compensation HAL insurance Retirement (city share) Unemployment and disability Pension administration Total Operating expenses: Legal Auditing Consultants/engineering Employee appreciation Postage Printing and publication Computer programming School, travel, and training Dues Utilities Telephone Insurance Maintenance Car expense Contract mowing Total Materials and supplies Rental expense Total expenses OPERATING INCOME (LOSS) BEFORE DEPRECIATION DEPRECIATION OPERATING INCOME (LOSS) OTHER REVENUE (EXPENSE): Sewer district costs Sewer lines Interest income Interest expense Transfers - in NET INCOME (LOSS) Budget $ 585,000 n nnn 587,000 197,231 14,800 4,600 37,770 8,200 1,640 A nn 2,400 2,700 25,000 400 4,200 200 3,200 2,250 500 42,000 1,100 6,900 77,400 900 8,125 177,275 65,500 1,000 508,416 78,584 0 78,584 (50, 000) (30,000) 13,000 (49,433) 0 (37,849) 49 Actual $ 604,244 2,838 607,082 171,358 12,630 6,976 31,466 9,291 1,619 G7A 233,914 1,901 2,700 29,141 0 3,92.5 227 5,938 3,677 10 41,722 2,098 11,024 82,263 510 9,450 194,586 49,854 nnn 478,976 128,106 (108,478) 19,628 (76,456) (82,739) 2,832 (48,583) 27,696 (157,622) Var. Favorable (Unfavorable) $ 19,244 nnn 25,873 2,170 (2,376) 6,304 (1,091) 21 (174) 30,727 499 0 (4,141) 400 275 (27) (2,738) (1,427) 490 278 (998) (4,124) (4,863) 390 (1,325 (17,311) 15,646 378 29,440 49,522 (108,478) (58,956) (26,456) (52,739) (10,168) 850 27,696 $ (119,773) CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND REVENUES BUDGET AND ACTUAL FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 50 Variance Favorable Budget Actual (Unfavorable) REVENUES: Taxes: Property taxes $ 876,970 $ 865,386 $ (11,584) Motor vehicle taxes 96,000 106,597 10,597 Interest on taxes 3,200 3,671 471 Receipts in lieu of taxes 55,000 40,075 (14,925) State aid 74,400 74,344 (56) Municipal equalization 5,693 5,688 (5) Carline and vehicle prorate 5,800 5,373 (427) Homestead relief 0 40,777 40,777 Franchise tax 140,000 156,730 16,730 Total 1,257,063 1,298,641 41,578 Charges for services: Business licenses and permits 106,300 123,478 17,178 Library 12,200 12,717 517 Equipment rental 1,000 4,142 3,142 Cemetery lots 12,000 19,590 7,590 Grave openings 23,000 27,115 4,115 Swimming pool fees 0 0 0 Other fees and charges 7,600 8,425 825 Sales of fireworks 24,000 25,500 1,500 RV park 4,300 5,381 1,081 Total 190,400 226,348 35,948 INTEREST INCOME 9,000 3,301 (5,699) OTHER REVENUES: 1,600 1,540 (60) State aid -library 0 0 State grants Federal grants 0 79,500 53,800 (25,700) Donations 5,000 49,513 44,513 Reimbursement 58,000 66,178 8,178 Sale of assets Other miscellaneous revenue 0 2,000 0 24,199 0 22,199 Total 146,100 195,230 49,130 TOTAL REVENUES $ 1,602,563 $ 1,723,520 $ 120,957 50 PERSONAL SERVICES: Salaries Social Security Employee's insurance Retirement OPERATING EXPENSES: Legal Auditing Civil defense Consulting Custodial services Employee appreciation Postage Printing and publications Training Dues Election expenses ,Programming City utilities Telephone Travel expense Insurance and bonds Newsletter Maintenance Tree removal City cleanup Chamber of Commerce Car expense County Treasurer's fees In Lieu of taxes Miscellaneous Grant expenses Cargill grant SUPPLIES RENTALEXPENSES: Office equipment CAPITAL OUTLAY: Office equipment TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL - ADMINISTRATION DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 Budget $ 133,509 10,200 74,128 3,850 21,600 1,200 760 27,000 4,600 600 4,000 7,500 8,000 8,600 500 5,200 5,000 5,800 6,000 4,700 1,000 8,000 16,000 11,000 1,500 4,920 8,770 16,000 850 0 0 10,300 1,400 31,000 $ 443,487 51 Actual $ 119,197 8,736 60,679 4,129 22,849 1,200 1,500 35,031 4,320 255 3,044 6,064 5,461 13,551 827 7,100 5,034 6,823 5,792 7,407 647 6,153 17,435 10,477 1,500 5,104 8,505 0 849 260 0 9,777 1,573 15,179 $ 396,458 Variance Favorable (Unfavorable) $ 14,312 1,464 13,449 (279) (21, 649) (440) 25,500 (30,431) (3,720) 3,745 4,456 1,936 3,139 (13,051) 4,373 (2,100) 766 (823) (1,092) (6,407) 7,353 9,847 (6,435) (8,977) 3,420 3,666 7,495 850 (849) (260) 0 523 (173) 15,821 $ 25,429 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL CONTINGENCY ALLOWANCE FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 Budget CONTINGENT RESERVE: Proposed Multi -Purpose Bldg. Design $ 0 TOTAL 0 CAPITAL OUTLAY: Police phone system 20,000 TOTAL $ 20,000 52 $ 3,585 9,564 $ 13,149 Variance Favorable (Unfavorable) $ (3,585) (3,585) 10,436 $ 6,851 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL POLICE DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 PERSONAL SERVICES: Salaries Social Security Employee's insurance Retirement OPERATING EXPENSES: Legal Auditing Consulting Employee appreciation Postage Printing and publications Programming Drug task force Training Telephone Travel Utilities Custodial Dues Insurance MAPA testing Maintenance Medical exams Car expense Wellness program Miscellaneous SUPPLIES: Supplies Gas and oil Uniforms Ammunition and range Safety Equipment/Training RENTAL EXPENSES - CAPITAL OUTLAY: Office equipment Motor vehicles Building TOTALS Budget Actual $ 645,088 $ 612,260 46,500 45,632 151,742 153,587 37,500 28,123 Variance Favorable (Unfavorable) $ 32,828 868 (1,845) 9,377 4,200 4,976 (776) 1,100 1,100 0 0 3,000 (3,000) 500 565 (65) 600 686 (86) 2,000 4,167 (2,167) 4,000 3,817 183 6,400 6,111 2$9 2,000 1,735 265 5,500 6,416 (916) 2,000 1,703 297 9,000 8,275 725 0 1,784 (1,784) 400 360 40 8,450 10,228 (1,778) 1,400 1,105 295 16,300 22,573 (6,273) 2,000 1,715 285 1,500 605 895 1,200 1,100 100 1,050 1,567 (517) 15,550 29,959 (14,409) 12,000 11,595 405 12,000 10,968 1,032 1,500 1,546 (46) 2,500 1,334 1,166 8,700 8,766 (66) 22,600 7,474 15,126 21,500 19,774 1,726 315,000 335,073 (20,073) $ 1,361,780 $ 1,349,679 $ 12,101 53 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL CEMETERY FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 54 Variance Favorable Budget Actual (Unfavorable) PERSONAL SERVICES: Salaries $ 56,440 $ 52,540 $ 3,900 Social Security 4,300 3,920 380 Employee's insurance 16,305 17,077 (772) Retirement 2,227 2,337 (110) OPERATING EXPENSES: Legal 825 761 64 Auditing 120 120 0 Engineering 300 300 0 Employee appreciation 100 0 100 Printing and publications 280 219 61 Programming 1,400 0 1,400 Training 350 195 155 Travel 75 0 75 Dues 100 130 (30) Utilities 2,600 2,278 322 Telephone 1,200 1,098 102 Insurance 1,250 1,751 (501) Maintenance 5,000 3,636 1,364 Contract mowing 22,000 21,375 625 Miscellaneous 600 1,237 (637) SUPPLIES Operating supplies 1,070 1,020 50 Gas and oil 1,200 809 391 Uniforms 540 372 168 Small tools 300 86 214 Sand, gravel and rock 450 0 450 RENTAL EXPENSES - 14,400 19,275 (4,875) CAPITAL OUTLAY Equipment 500 0 500 TOTALS $ 133,932 $ 130,536 $ 3,396 54 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL FIRE DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 55 Variance Favorable Budget Actual (Unfavorable) OPERATING EXPENSES Legal $ 800 $ 761 $ 39 Auditing 240 240 0 Printing and publications 120 0 120 Telephone 4,800 3,443 1,357 Utilities 21,000 19,367 1,633 Insurance 14,700 18,950 (4,250) Maintenance 13,800 21,320 (7,520) Travel 50 0 50 Training 2,400 760 1,640 Miscellaneous 100 341 (241) SUPPLIES Operating supplies 8,300 2,510 5,790 Gas and oil 1,600 1,199 401 Safety equipment 4,000 3,560 440 Miscellaneous 0 0 0 CAPITAL OUTLAY Equipment 0 0 0 TOTALS $ 71,910 $ 72,451 $ (541) 55 PERSONAL SERVICES: Salaries Social Security Employee's insurance Retirement OPERATING EXPENSES: Legal Auditing Employee appreciation Printing and publications Training Dues Travel Utilities Telephone Insurance Maintenance Contract mowing Miscellaneous SUPPLIES Operating supplies Gas and oil Small tools Playground equipment Miscellaneous CAPITAL OUTLAY Other improvements Equipment TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL PARK DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 45,500 4,000 $ 211,025 56 0 4,450 $ 162,917 45,500 (450) $ 48,108 Variance Favorable Budget Actual (Unfavorable) $ 73,455 $ 69,517 $ 3,938 5,620 5,219 401 15,510 16,036 (526) 2,300 2,336 (36) 800 761 39 120 120 0 100 0 100 520 410 110 500 219 281 300 147 153 100 35 65 5,600 5,829 (229) 900 1,123 (223) 1,800 2,333 (533) 17,850 20,307 (2,457) 24,500 21,815 2,685 200 0 200 3,550 2,980 570 1,800 1,747 53 500 1,763 (1,263) 5,500 5,770 (270) 0 0 0 45,500 4,000 $ 211,025 56 0 4,450 $ 162,917 45,500 (450) $ 48,108 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL LIBRARY FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 Variance Favorable Budget Actual (Unfavorable) F PERSONAL SERVICES: Salaries $ 96,990 $ 94,844 $ 2,146 Social Security 7,420 7,082 338 r Employee's insurance 20,926 22,587 (1,661) Retirement 4,735 4,790 (55) OPERATING EXPENSES: - Legal 800 761 39 Auditing 400 400 0 Employee appreciation 500 30 470 Postage 800 654 146 Dues 500 255 245 Printing and publications 500 74 426 Utilities 10,000 9,308 692 Telephone 2,000 1,872 128 Travel 650 592 58 Training 600 206 394 Insurance 1,450 2,499 (1,049) Maintenance 8,600 4,866 3,734 Custodial services 2,700 2,695 5 I SUPPLIES Supplies 3,000 6,664 (3,664) Library materials 40,900 39,497 1,403 CAPITAL OUTLAY Office equipment 6,400 0 6,400 TOTALS $ 209,871 $ 199,676 $ 10,195 57 OPERATING EXPENSES: Auditing Dues Professional fees Printing and publications Utilities Telephone Insurance Maintenance Recreational support Fireworks Contract mowing SUPPLIES Gas and oil Recreation supplies Other supplies CAPITAL OUTLAY Equipment Field improvements TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL SUPERVISED RECREATION FOR THE TWELVE MONTHS ENDED SEPTEMBER 30,_2003 Budget 120 35 0 0 4,700 400 1,500 6,000 15,000 5,500 3,000 450 1,200 750 0 3,000 $ 41,655 58 120 0 0 16 5,076 509 3,044 5,749 15,000 5,500 1,800 478 55 1,001 G $ 38,348 Ga Variance Favorable (Unfavorable) 0 35 0 (16) (376) (109) (1,544) 251 0 0 1,200 (28) 1,145 (251) 0 3,000 $ 3,307 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL SWIMMING POOL FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 59 100 0 0 4,907 1,654 5,006 0 0 6,200 46 $ 17,913 Variance Favorable (Unfavorable) $ 0 500 400 (1,057) (654) 8,494 1,200 200 (200) 454 3,000 $ 12,337 Budget OPERATING EXPENSES: Auditing $ 100 Consulting 500 Printing and publications 400 Utilities and telephone 3,850 Insurance 1,000 Maintenance 13,500 State sales tax 1,200 Miscellaneous 200 SUPPLIES Chemicals 6,000 Miscellaneous 500 CAPITAL OUTLAY 3,000 TOTALS $ 30,250 59 100 0 0 4,907 1,654 5,006 0 0 6,200 46 $ 17,913 Variance Favorable (Unfavorable) $ 0 500 400 (1,057) (654) 8,494 1,200 200 (200) 454 3,000 $ 12,337 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL ZONING FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 .11 Variance Favorable Budget Actual (Unfavorable) PERSONAL SERVICES: Salaries $ 47,010 $ 41,874 $ 5,136 Social Security 3,600 3,204 396 Employee's insurance 13,768 7,205 6,563 Retirement 2,350 2,480 (130) OPERATING EXPENSES: Legal 1,200 1,113 87 Auditing 100 100 0 Employee appreciation 100 0 100 Printing and publications 1,800 877 923 Travel 500 1,081 (581) Training 1,200 539 661 Dues 500 340 160 Telephone 900 944 (44) Car expense 300 3,600 (3,300) Maintenance 300 0 300 Miscellaneous 300 30 270 SUPPLIES Office supplies 800 493 307 Books and maps 2,200 1,502 698 CAPITAL OUTLAY Equipment 18,000 0 18,000 TOTALS $ 94,928 $ 65,382 $ 29,546 .11 CITY OF BLAIR, NEBRASKA t SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL ANIMAL CONTROL FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2003 Variance Favorable Budget Actual (Unfavorable) PERSONAL SERVICES: Salaries $ 39,470 $ 33,483 $ 5,987 Social Security 3,020 2,463 557 Employee's insurance 12,175 12,559 (384) Retirement 1,680 1,827 (147) OPERATING EXPENSES: Legal 900 761 139 Auditing 120 120 0 Engineering 0 750 (750) Employee appreciation 100 25 75 Postage 125 157 (32) Dues 50 150 (100) Contract mowing 0 540 (540) Printing and publications 275 312 (37) Travel 100 0 100 Training 200 0 200 Utilities 3,000 2,955 45 Telephone 1,000 1,180 (180) Insurance 850 593 257 Maintenance 1,100 462 638 Miscellaneous 400 183 217 SUPPLIES Gas and oil 1,200 1,190 10 Supplies 3,100 3,959 (859) Uniforms 900 1,146 (246) Miscellaneous 0 0 0 CAPITAL OUTLAY Equipment 2,300 0 2,300 Building 13 5,000 15,611 (10,611) TOTALS $ 77,065 $ 80,426 f i 61 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL DONATED FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30,20 62 Variance Favorable Budget Actual (Unfavorable) Animal control $ 0 $ 0 $ 0 Library 18,590 439 18,151 Park 300 0 300 Police - GREAT 96 96 0 Police - DARE 2,276 2,276 0 Police - other 4,002 30 3,972 Employee appreciation 3,166 1,824 1,342 Animal control shelter 3,000 64,595 (61,595) TOTAL $ 31,430 $ 69,260 $ (37,830) 62 E CITY OF BLAIR, NEBRASKA SCHEDULE OF TRANSFERS FOR THE YEAR ENDED SEPTEMBER 30, 2003 k i f TRANSFERINTO DEBT CAPITAL ' GENERAL SERVICE IMPROVEMENT STREET SEWER WATER TRANSFER FROM: General $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Debt Service 0 0 0 41,775 29,293 23,821 Insurance 20,000 0 0 0 0 0 Capital Improvement 481,815 0 0 0 0 0 Water 100,000 0 0 2,053 0 0 Sewer 0 0 0 1,597 0 0 M.I.R.F. 0 17,000 0 0 0 0 Sales tax 15,000 35,416 0 0 0 0 4. TOTAL TRANSFERS $ 616,815 $ 52,416 $ 0 $ 45,425 $ 29,293 $ 23,821 r Y_ j E i; 63 EDWARD W. SCHROEDER CERTIFIED PUBLIC ACCOUNTANT 1904 SOUTH STREET BOX 486 BLAIR, NEBRASKA 68008 December 5, 2003 Honorable Mayor and Members of the City Council City of Blair, Nebraska "Compliance and Internal Control over financial reporting" Dear Gentlemen: OFFICE: (402)426-4080 FAX: (402)426-9340 I have audited the financial statements of the City of Blair, Nebraska, as of and for the years ended September 30, 2002 aro 20,103, and have issued my report thereon dated December 5, 2003. 1 conducted my audit in accordance with generaiiy accepted auditing standards anj �i`,e standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether City of Blair's financial statements are free of material misstatement, I performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of my audit and, accordingly, I do not express such an opinion. The results of my tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing my audit, I considered City of Blair, State of Nebraska's internal control over financial reporting in order to determine my auditing procedures for the purpose of expressing my opinion on the general purpose financial statements and not to provide assurance on the internal control over financial reporting. My consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. The City of Blair does not have adequate separation of duties. Ell Honorable Mayor and Members of the City Council Page 2 A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. My consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable conditions described above I consider to be material weaknesses. The condition, criteria, effect and cause is the lack of separation of duties due to the small size of the entity. This report is intended solely for the information and the use of the audit committee, management, others within the organization, City Council, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Edward W. Schroeder Certified Public Accountant 65 EDWARD W. SCHROEDER CERTIFIED PUBLIC ACCOUNTANT 1904 SOUTH STREET BOX 486 BLAIR, NEBRASKA 68008 December 5, 2003 Honorable Mayor and Members the City Council .. City of Blair, Nebraska "Internal Control over Compliance for Major Programs" Gentlemen: OFFICE: (402)426-4080 FAX: (402)426-9340 I have audited the compliance of the City of Blair witni the types of,compiianr,;e � equi emerts described in the U.S. Office of Management and Budget (OMB) Circular A- _�3 C on,3pliance Supplement t at are applicable to each of its major fede; al programs for the �ream4 c:„^_ed September 30, 2002 and 2003. The City of Blair's rnai°or federal programs are =-<en tified ;in the summary of auditor's results vection of the accompanying ing °schedule of fir:dirrs an, , jr-i�stioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the City of Blair's management. My responsibility is to express an opinion on City of Blair's compliance based on my audit. r, I conducted my audit of compliance in accordance with generally accepted auditing standards the standards applicable to financial audits contained in Government Auditing Standards, issued r by Comptroller General of the United States and OMB Circular A-133, Audits of States and G Local Governments and Non -Profit Organizations." Those standards and OMB Circular A-133 require that I plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about city of Blair's compliance with those requirements and performing such other procedures as I considered necessary in the circumstances. I believe that my audit provides a reasonable basis for my opinion. My audit does not provide a legal determination on the City of Blair's compliance with those requirements. In my opinion, the City of Blair complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended September 30, 2003. Internal Control Over Compliance The management of the City of Blair is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing my audit, I considered the City of Blair's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. M. 9 Honorable Mayor and Members the City Council Page 2 noted certain matters involving the internal control over compliance and its operation that I consider to be reportable conditions. Reportable conditions involve matters coming to my attention relating to significant deficiencies in the design or operation of the internal control over compliance that, in my judgment, could adversely affect the City of Blair's ability to administer a major federal program in accordance with applicable requirements of laws, regulations, contracts and grants. Reportable conditions are described in the accompanying schedule of findings and questioned costs as item # 1. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and riot be detected within a timely period by employees in the normal course of performing their assigned functions. My consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable conditions described above I consider to be material weaknesses. The condition, criteria, effect and cause is the lack of separation of duties due to the small size of the entity. This report is intended solely for the information and use of the audit committee, management, others within the organization, City Council, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Edward W. Schroeder Certified Public Accountant 67 U) l Q r �Q m W z W w Q J LL 00 O LL W OJ r F_ W U U F LL. Z O ❑ co o O� N N d ti C) ti J W N o m QD 0) 'td~ QQ F Z m a O W .0 F" X c G _17 Q W F - w E Q U— 1- U U oo c�a diU ON O w N t v: -- F- I O It o z tU—i U- 15 m ca O F-. � CO o 00 J O�Z2 O ~ U)O C)o t CL�a-0? z nZ� F C Lo mU) C6 = 0 O 4 0 Q ❑ (7 CU Cif 0 L U in W = ,C C CL C2 C1 C1 z (n O =_ CL J A> > >, Ctf Rf CU cv cC3 Q C C N J W Oo Ln00 0N o0) O Q CO z vC O = = COD COD N h Lq w Q LL 0 U Q ____ 00 N N Coco N N N N O O T- z LL. Z E-03 a) O C c 0 U O C: .0 c G _17 Q F - w E Q U— 1- U U oo c�a diU O w ami > F- o z tU—i U- 15 ca O — U -' O ~ U)O c� Cif z Cn F C a) (YCtf U w C6 = C C C C O _ WOE E Q ❑ (7 CU Cif CD L U in W = ,C C CL C2 C1 C1 z (n O =_ J A> > >, Ctf Rf CU cv cC3 Q C C N 0 t p - W O z vC O = = 0) 0) 0) of N w n 3 Q o co F- a0..Do- ____ uj z :3 E-03 a) O C c 0 U | ( ƒ {© (LO k 2 . o o � ± O® # m q k & 2 ( / f \ & § § / c / . I Cm. � \ g k / » �/M / / ..m\ F- %ƒ2 U) . @ .. ( "A < / 0 <w / _. L L) LLJ f . 2 ± w q$ . �_ {: J k L E / f n Q / J � / h R 2 $ < co O 2 ± / \: LL, q k .. 0 ƒ 0 >- / y 1 ± u = d U)®m e O F- / m / \� / F- u c L 2 k 2 k m © / / ¥ \ % 3 \ f_ % 2 $ 0 ® % E / / / ƒ k q » CL ± 2 @ / S< / $ . / o k E J/ / O n < J 2 0 c 2 E ®= 2 O ® E f c 3 ® / \ % 7 7 k \ / � § q n / 5 2 < R ƒ ® / E 2 /(1)/ca ± y & / ¥ o t CU o 0 < 3 O ® R ® » / k $ § / \ b O < } 2 2 M. City of Blair, Nebraska Schedule of Findings and Questioned Costs Year ended September 30, 2003 FINANCIAL STATEMENTS: Type of auditor's report issued — Unqualified. INSTANCES OF NON-COMPLIANCE: No matters were noted. REPORTABLE CONDITIONS: Segregation of Duties — One important aspect of internal control is the segregation of duties among employees to prevent an individual employee from.. handling duties which are incompatible. The investing, deposit and check signing are done by the same person. Recommendation - We realize that with a limited number of office employees, segregation of duties is difficult. However, the City should review its control procedures to obtain the maximum internal control possible under the circumstances. Response — We will consider this. Conclusion — Response acknowledged. The City could segregate duties to the extent possible with existing personnel and utilize the council to provide additional control through review of financial transactions and reports. - continued - 70 City of Mair, Nebraska Schedule of Findings and Questioned Costs Year ended September 30, 2003 - continued - FEDERAL AWARDS: Type of auditor's report issued — Qualified. INSTANCES OF NON-COMPLIANCE: No matters were noted. REPORTABLE CONDITIONS: Segregation of duties — One important aspect of internal control is the segregation of duties among employees to prevent an individual employee from handling duties which are incompatible. The investing, deposits and check signing are done by the same person. Recommendation - We realize that with a limited number of office employees, segregation of duties is difficult. However, the City should review its control procedures to obtain the maximum internal control possible under the circumstances. Response — We will consider this. Conclusion_ — Response acknowledged. The City could segregate duties to the extent possible with existing personnel and utilize the council to provide additional control through review of financial transactions and reports. IDENTIFICATION OF MAJOR PROGRAMS: CFDA# NAME 20.205 National Highway Traffic Safety Administration DOLLAR THRESHOLD: $500,000 AUDITEE WAS NOT A LOW-RISK AUDITEE. 71 OMB No. 0348-0057 FORM SF -SAC i U.S. DEPT. OF COMM.- Econ, and Stat. Admin, U.S. CENSUS BUREAU (3.20-2001) OFFICE OF MANAGEMENT AND BUDGET Data Collection Form for Reporting on AUDITS OF STATES, LOCAL GOVERNMENTS, AND NON-PROFIT ORGANIZATIONS for Fiscal Year Ending Dates On or After January 1, 2001 �r-, a Federal Audit Clearinghouse ' Complete this form, as required by OMB Circular A-133, "Audits 1201 E. 10th Street of States, Local Governments, and Non -Profit Organizations." Jeffersonville, IN 47132 GENERAL INFORMATION (To be completed by auditee, except for Item 7) 1. Fiscal period ending date for this submission 2. Type of Circular A-133 audit Month Day Year Fiscal Period End Dates Must 09 130 03 Be On or After January 1, 2001 t U Single audit 2 ❑ Program -specific audit 3. Audit period covered FEDERAL 4. Date received by Federal 1 R1 Annual 3 ❑ Other - Months GOVERNMENT clearinghouse 2 ❑ Biennial USE ONLY 5. Employer Identification Number (EIN) b. Are multiple EINs covered in this report? 1 ❑ Yes 2:�7 No If Part 1, Item 5b = "Yes," complete Part 1, Item 5c 4 76 0 6 1 �61 a. Auditee EIN (Complete the continuation sheet on Page 4) 6. AUDITEE INFORMATION 7. AUDITOR INFORMATION (To be completed by auditor) a. Auditee name a. Auditor name City of Blair Edward W. Schroeder, CPA b. Auditee address (Number and street) b. Auditor address (Number and street) 218 South 16th SfrL-L-t- 1904 South Street City City Blair Blair State ZIP + 4 Code State ZIP + 4 Code 161810 NEJ 0 c. Auditee contact c. Auditor contact Name Name Rodney Storm Edward W. Schroeder CPA Title Title Administrator President d. Auditee contact telephone d. Auditor contact telephone (402426 - 4191 (402) 426 — 4080 e. Auditee contact FAX (Optional) e. Auditor contact FAX (Optional) (402426 — 4195 ( — 9340 f. Auditee contact E-mail (Optional) f. Auditor contact E-mail (Optional) Rodstorm@ci.blair.ne.us edschroeder@huntel.'net g. AUDITEE CERTIFICATION STATEMENT -This is g. AUDITOR STATEMENT - The data elements and to certify that, to the best of my knowledge and information included in this form are limited to those belief, the auditee has: (1) engaged an auditor to prescribed by OMB Circular A-133. The information perform an audit in accordance with the provisions of included in Parts II and III of the form, except for OMB Circular A-133 for the period described in Part I, Part III, Items 8, 9, and 10, was transferred from the Items 1 and 3; (2) the auditor has completed such auditor's report(s) for the period described in Part I; audit and presented a signed audit report which Items 1 and 3, and is not a substitute for such states that the audit was conducted in accordance reports. The auditor has not performed any auditing with the provisions of the Circular; and, (3) the procedures since the date of the auditor's report(s). A information included in Parts I, 11, and 111 of this data copy of the reporting package required by OMB collection form is accurate and complete. I declare Circular A-133, which includes the complete auditor's that the foregoing is true and correct. report(s), is available in its entirety from the auditee at the address provided in Part I of this form. As required by OMB Circular A-133, the information in Parts 11 and III of this form was entered in this form by the auditor based on information included in the Signature of certifying official Date reporting package. The auditor has not performed Month Day Year any additional auditing procedures in connection with the completion of this form. Printed Name/Title of certifying official Signature of audit Rr Date — n "\i, O Month Day Year ) \ it UUII t=y 0 UL LLI/ HU ILII LLIJ LL Ct I�J,/ �C v — ' j_ 72 \ EIN: 4 1 7 6 1 0 1 0 6 1 1 0 1 6 �A t• /2CNGR41 INr_nRMATin1U _ L'nn+innor1 FORM SF -SAC (3-20-2001) Page 2 73 u 8. Did the auditee expend more than $25,000,000 in Federal awards during the fiscal year? (Mark (X) one box) 1 ❑ Yes - Identify Cognizant Agency in Part I, Item 9 2 ER No - SKIP to Part 11, Item 1 9. Indicate which Federal awarding agency provided the predominant amount of direct funding in fiscal year 2000. (Mark (X) one box) However, if cognizance has been reassigned, see instructions. 0z ❑ Agency for International 81 ❑ Energy 14 ❑ Housing and Urban 47 ❑ National Science Development ss ❑ Environmental Protection Development Foundation 10 ❑ Agriculture Agency 15 ❑ Interior z0 ❑ Transportation 11 ❑ Commerce 83 ❑ Federal Emergency 16 ❑ Justice ❑ Other - Specify: 12 ❑ Defense Management Agency 170 Labor a4 ❑ Education 93 ❑ Health and Human Services 1_ i FINANCIAL STATEMENTS (To be completed by auditor) 1. Type of audit report (Mark (X) one box) 10 Unqualified opinion z ❑ Qualified opinion 3 ❑ Adverse opinion 4 ❑ Disclaimer of opinion 2. Is a "going concern" explanatory paragraph included in the audit report? 1 ❑ Yes 2 FKI No 3. Is a reportable condition disclosed? 1f] Yes z ❑ No - SKIP to Item 5 4. Is any reportable condition reported as a material weakness? 1E Yes 2 ❑ No 5. Is a material noncompliance disclosed? 1 ❑ Yes 2 R3 No FEDERAL PROGRAMS (To be completed by auditor) 1. Type of audit report on major program compliance 1 ❑ Unqualified opinion 2 CZ Qualified opinion 3 ❑ Adverse opinion 4 ❑ Disclaimer of opinion 2. Does the auditor's report include a statement that the auditee's financial statements include departments, agencies, or other organizational units expending greater than $300,000 in Federal awards that have separate A-133 audits which are not included ❑ Yes ® No in this audit? (AICPA SOP 98-3 chapter 10) 1 2 3. What is the dollar threshold to distinguish Type A and Type B programs? (§—.520(b)) $300,000 4. Did the auditee qualify as a low-risk auditee? (§_.530) 1 ❑ Yes z ® No 5. Is a reportable condition disclosed for any major program? (§ —.510(a)(1)) 1 ERYes 2 ❑ No - SKIP to Item 7 6. Is any reportable condition reported as a material weakness? (§ _ .510(a)(1)) 1 ERYes 2 ❑ No 7. Are any known questioned costs reported? (§ _.510(a)(3) or (4)) 1 El Yes 2R] No 8. Was a Summary Schedule of Prior Audit Findings prepared? (§_.315(b)) 1 ❑ Yes 2 &] No 9. Indicate which Federal agency(ies) have current year audit findings related to direct funding or prior audit findings shown in the Summary Schedule of Prior Audit Findings related to direct funding. (Mark (X) all that apply or None) oz ❑ Agency for International s3 ❑ Federal Emergency 43 ❑ National Aeronautics and 96 ❑ Social Security Development Management Agency Space Administration Administration 10 ❑ Agriculture 39 ❑ General Services as ❑ National Archives and 19 ❑ State 23 ❑ Appalachian Regional Administration Records Administration zo ❑ Transportation Commission s3 ❑ Health and Human Services 05 ❑ National Endowment for 21 ❑ Treasury 11 ❑ Commerce 14 ❑ Housingand Urban the Arts az ❑ United States s4 ❑ Corporation for National Development 0s ❑ National Endowment for the Humanities Information Agency and Community Service 03 ❑ Institute for Museum Services a� El National Science sa ❑ Veterans Affairs 12 ❑ Defense Foundation 15 El Interior ooZI None a4 ❑ Education 16 ❑ Justice 07 El Office of National Drug El Other -Specify: 81 ❑ Energy Control Policy 17 El Labor ss ❑ Environmental 59 ❑ Small Business Protection Agency os ❑ Legal Services Corp Administration Each agency identified is required to receive a copy of the reporting package. In addition, one copy each of the reporting package is required for: • the Federal Audit Clearinghouse archives ................................... • and, if not marked above, the cognizant agency (if identified in Part I, Item 9) .......... 1I !._...-� a_a_1 _._� -- . r L......... ......-I,-A .. 4....... ..- A n..i,—;4 4L. in -.. m L. -4! rn.v.. :-- .. n..Ln l.nn '❑l 1 1 I FORM SF -SAC (3-20-2001) Page 2 73 u I FORM SF -SAC (3-20-2001) W Z O Z 0 Q Z It Page 3 m >. oe� Ooc 000u ��E v ro ro ro ro of Q Lu z LU M o CL�ti Z O Q Z t- v occ W —� V rn O a H �.m pZC f - D ao•E =� Z�Z c Q 0's O U O O O cc c m c m Q v) WTp -� o c o rn•T C.L,E ZQZ Q .2 o c" (n CD o 0 ` (n o 0 O N O 0 O 0 a) O U) O O (n 0 0 N O O N O O U) O O J U O 0) '> C a=' Q. 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