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FY2002 Audit Report CityCITY OF BLAIR, NEBRASKA SEPTEMBER 30, 2002 CITY OF BLAIR, NEBRASKA TABLE OF CONTENTS Paqe INDEPENDENT AUDITORS' REPORT 1-2 COMBINED STATEMENTS: Combined Balance Sheet - All Fund Types and Account Groups 3-4 Combined Statement of Revenue, Expenditures and Changes in Fund Balance - All Government Fund Types 5-6 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund 7 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Debt Service Fund 8 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Special Revenue Fund 9 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Capital Improvement Fund 10 Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balance - Budget and Actual - AII Proprietary Fund Types and Similar Trust Funds 11 General Fixed Assets Account Group: Statement of General Fixed Assets 12 Statement of Changes in General Fixed Assets 13 General Long -Term Debt Account Group: Statement of General Obligation Bonds Principal and Interest Requirements by Year of Maturity 14 Statement of Changes in General Long -Term Debt 15 Combined Statement of Cash Flow - All Proprietary Fund Types and Similar Trust Funds 16 Comparative Combined Balance Sheets - General and Special Revenue Funds 17 Comparative Combined Balance Sheets - Debt Service and Capital Improvement Funds 18 Comparative Combined Balance Sheets - Enterprise and General Insurance Funds 19 Comparative Combined Balance Sheets - General Fixed Assets and General Long -Term Debt 20 Comparative Combined Statement of Revenues, Expenditures And Changes in Fund Balances - General and Special Revenue Funds 21 CITY OF BLAIR, NEBRASKA TABLE OF CONTENTS Page Comparative Combined Statement of Revenues, Expenditures And Changes in Fund Balances - Debt Services and Capital Improvements Funds 22 Comparative Combined Statement of Revenues, Expenditures And Changes in Retained Earnings/Fund Balances - Enterprise and Insurance Funds 23 NOTES TO FINANCIAL STATEMENTS 24-32 SPECIAL REVENUE FUNDS: Combining Balance Sheet 33 Combining Schedule of Revenues, Expenditures and Changes in Fund Balances - Special Revenue Funds 34-35 Individual Statement of Gross Proceeds Distribution and Changes in Fund Balance -. Budget and Actual - Special Revenue Funds - Keno Fund 36 Individual Statement of Revenues, Expenditures and Changes in Fund• Balance - Budget and Actual - Street Fund 37-38 Individual Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - M.I.R.F Fund 39 Individual Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Sales Tax Fund 40 Individual Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Revolving Loan Fund 41 ENTERPRISE FUNDS: Combining Balance Sheet 42-43 Combining Statement of Revenues, Expenses, and Changes in Retained Earnings 44 Combining Statement of Cash Flow 45-46 Individual Statement of Revenues and Expenses - Budget and Actual - Water 47-48 Individual Statement of Revenues and Expenses - Budget and Actual - Sewer 49 SUPPORTING SCHEDULES: Schedule of General Fund Revenues - Budget and Actual 50 Schedule of General Fund Expenditures - Budget and Actual - Administration Department 51 Schedule of General Fund Expenditures - Budget and Actual - Contingency Allowance 52 CITY OF BLAIR, NEBRASKA TABLE OF CONTENTS Paqe Schedule of General Fund Expenditures - Budget and Actual - Police Department 53 Schedule of General Fund Expenditures - Budget and Actual - Cemetery 54 Schedule of General Fund Expenditures - Budget and Actual - Fire Department 55 Schedule of General Fund Expenditures - Budget and Actual - Park Department 56 Schedule of General Fund Expenditures - Budget and Actual - Library 57 Schedule of General Fund Expenditures - Budget and Actual - Supervised Recreation 58 Schedule of General Fund Expenditures - Budget and Actual - Swimming Pool 59 Schedule of General Fund Expenditures - Budget and Actual -Zoning 60 Schedule of General Fund Expenditures - Budget and Actual -"Animal Control 61 Schedule of General Fund Expenditures - Budget and Actual = Donated Fuhds 62 Schedule of Transfers 63 Compliance and Internal Control over Financial Reporting 64-65 Internal Control over Compliance For Major Programs 66-67 Schedule of Federal Awards 68-69 Schedule of Findings and Questioned Costs 70-71 Data Collection Form 72-74 1_ WX /186 y- Honorable Mayor and Members of the City Council City of Blair, Nebraska Gentlemen: CERTIFIH) PUBLIC ACCOUNTANT December 31, 2002 "Independent Auditor's Report" RF SIDENCE: (ZIO) 4(;(11,.` x!73 I have audited the accompanying general-purpose financial statements and the combining, individual fund, and account group statements of the City of Blair, Nebraska as of and for the years ended September 30, 2001 and 2002, as listed in the table of contents. These financial statements are the responsibility of the. City of Blair's management. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with auditing standards generally accepted in the United States of America and the. standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the is financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. I believe that my E audit provides a reasonable basis for my opinion. In my opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Blair, Nebraska as of September 30, 2001 and 2002, and the results of its operations and the cash flows of its proprietary fund types and nonexpendable trust funds for the years then ended in conformity with accounting principles generally accepted in the United States of America. Also, in my opinion, the combining, individual fund, and account group financial statements referred to above present fairly, in all material respects, the financial position of each of the individual funds and account groups of the City of Blair, Nebraska, at September 30, 2001 and September 30, 2002, and the results of operations of F such funds and the changes in cash flow of the individual proprietary funds for the years then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, I have also issued my report dated December 31, 2002 on my consideration of the City of Blair's internal control over financial reporting and my tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Mayor and Members of the City Council December 31, 2002 Page 2 My audit was performed for the purpose of forming an opinion on the general-purpose financial statements of City of Blair, Nebraska, taken as a whole and the combining, individual fund, and account group statements. The accompanying supplemental schedules and schedule of expenditures of federal awards listed in the forgoing table of contents are presented for the purpose of additional analysis as required by the U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments and Non -Profit Organizations and are not a required part of the general-purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and, in my opinion, is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole. ':5� �Edward W. 4Schroeder Certified Public Accountant U) a D O Z D O U U Q z Z � Q a W m ;o W 1— N Z d o Z co LL O a J aa) mQ Q 0 w� y. W _ U w U Z J Q co 0 W Z 00 O U "-o0 0 0 06 o LO o W- 001 OOI LO co Glp O O m w O ti N cc O t!) 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O a� O z N U) CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE ALL GOVERNMENT FUND TYPES FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Debt Special General Service Revenue REVENUES: Taxes Street revenues Keno proceeds M.I.R.F. revenues Charges for services Special assessment Special assessment interest Interest income Developer down payment Other revenues Total revenues EXPENDITURES: Administration Contingency allowance Police Department Cemetery Fire Department Parks Department Library Supervised recreation Swimming pool Zoning Animal control Donated funds Keno expense M.I.R.F. fund expenses Collection fees Street expense Sales tax fund expense Street improvement Debt service: Bonding costs Redemption of bonds Bond interest Warrant interest Total expenditures REVENUES OVER (UNDER) EXPENDITURES -continued- Capital Improvement $ 1,183,059 $ 47,232 $ 979,081 $ 0 0 0 915,618 0 0 0 98,666 0 0 0 17,266 0 193,297 0 0 0 0 467,306 0 0 0 82,392 0 0 5,884 8,737 18,998 318,636 0 55,170 0 0 696,850 0 0 0 2,079,090 660,837 2,029,629 318,636 911,914 1,282 0 0 1,813 0 0 0 1,426,271 0 0 0 127,880 0 0 10,700 61,609 0 0 0 178,204 0 0 0 194,857 0 0 0 47,301 0 0 0 46,836 0 0 0 71,307 0 0 0 80,193 0 0 157,799 31,691 0 0 0 0 0 94,280 0 0 0 0 0 0 0 31,540 0 0 0 785,908 0 0 0 6,105 0 0 0 1,895,132 0 0 0 0 0 0 426,265 0 0 0 191,773 0 0 0 31,956 0 0 3,179,876 651,276 2,812,965 168,499 $ (1,100,786) $ 9,561 $ (783,336) $ 150,137 See Notes to Financial Statements 5 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE ALL GOVERNMENT FUND TYPES FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 -continued- REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Street district construction Bond proceeds Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES FUND BALANCE September 30, 2001 FUND BALANCE September 30, 2002 Debt Special General Service Revenue Fund Fund Fund Capital Improvement $ (1,100,786) $ 91561 $ (783,336) $ 150,137 0 0 (320,826) 0 745,000 0 0 0 415,345 54,186 585,477, 7,799 (10,851) (669,209) (66,059) (331,815) 48,708 (605,462) (584,744) (173,879) 490,663 2,097,405 1,038,685 3,787,378 $ 539,371 $ 1,491,943 $ 453,941 $ 3,613,499 See Notes to Financial Statements 6 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL GENERALFUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2002 REVENUES: Taxes Charges for services Interest income Other revenues Total revenues EXPENDITURES: Administration Contingency allowance Police Department Cemetery Fire Department Parks Department ' Library Supervised recreation Swimming pool Zoning Animal control Donated funds Total expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Bond proceeds Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES Budget $ 1,169, 848 242,860 16,800 932,950 2,362,458 1,201,931 20,000 2,607,774 143,726 87,621 217,955 227,119 53,305 69,786 78,908 67,261 53,191 4,828,577 $ (2,466,119) 1,600,000 561,814 $ 1,183,059 193,297 5,884 696,850 2,079,090 911,914 1,813 1,426,271 127,880 61,609 178,204 194,857 47,301 46,836 71,307 80,193 31,691 3,179,876 $ .(1,100,786) 745,000 415,345 (10,851) AND OTHER SOURCES (304,305) 48,708 FUND BALANCE - September 30, 2001 490,663 490,663 FUND BALANCE - September 30, 2002 $ 186,358 $ 539,371 See Notes to Financial Statements 7 Variance Favorable (Unfavorable) $ 13,211 (49,563) (10,916) (236,100) (283,368) 290,017 18,187 1,181,503 15,846 26,012 39,751 32,262 6,004 22,950 7,601 (12,932) $ 1,365,333 (855,000) (146,469) (10,851) $ 353,013 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL DEBT SERVICE FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 See Notes to Financial Statements 8 Variance Favorable (Unfavorable) $ 4,582 246,057 14,392 15,170 (10,263) (55, 033) 214,905 (1,282) 15,000 (21,265) (229) 8,044 $ 215,173 (700,000) 10,852 (9,209) $ (483,184) Budget Actual REVENUES: Taxes $ 42,650 $ 47,232 Special assessments 221,249 467,306 Special assessment interest 68,000 82,392 Developers down payment 40,000 55,170 Interest income 19,000 8,737 Other revenues 55,033 0 Total revenues 445,932 660,837 EXPENDITURES: Administration 0 1,282 Bonding costs 15,000 0 Redemption of bonds 405,000 426,265 Bond interest 191,544 191,773 Warrant interest 40,000 31,956 Total expenditures 651,544 651,276 REVENUES OVER (UNDER) EXPENDITURES $ (205,612) $ 9,561 OTHER FINANCING SOURCES (USES): Bond proceeds 700,000 0 Operating transfers - in 43,334 54,186 Operating transfers - out (660,000) (669,209) REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER SOURCES (122,278) (605,462) FUND BALANCE - September 30, 2001 2,097,405 2,097,405 FUND BALANCE - September 30, 2002 $ 1,975,127 $ 1,491,943 See Notes to Financial Statements 8 Variance Favorable (Unfavorable) $ 4,582 246,057 14,392 15,170 (10,263) (55, 033) 214,905 (1,282) 15,000 (21,265) (229) 8,044 $ 215,173 (700,000) 10,852 (9,209) $ (483,184) CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 See Notes to Financial Statements 9 Variance Favorable (Unfavorable) $ 100,081 28,666 366 (8,718) (299,865) (12,105) (191,575) 84,659 2,660 (6,105) 37,000 26,060 241,961 $ 381,111 (15,000) (20,826) 35,477 (32,725) $ 348,037 Budget Actual REVENUES: Sales and occupation tax $ 879,000 $ 979,081 Keno net proceeds 70,000 98,666 MIRF revenues 16,900 17,266 Street revenues 916,201 907,483 Grants 308,000 8,135 Interest income 31,103 18,998 Total revenues 2,221,204 2,029,629 EXPENDITURES: Keno expense 178,939 94,280 Collection fees and refunds 34,200 31,540 Christmas lights 0 6,105 Community betterment 37,000 0 Street expenses 811,968 785,908 Street improvements 2,137,093 1,895,132 Project loans 186,451 0 Total expenditures 3,385,651 2,812,965 REVENUES OVER (UNDER) EXPENDITURES $ (1,164,447) $ (783,336) OTHER FINANCING SOURCES (USES): Sale of assets 15,000 0 Street district construction (300,000) (320,826) Operating transfers - in 550,000 585,477 Operating transfers - out (33,334) (66,059) REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER SOURCES (932,781) (584,744) FUND BALANCE - September 30, 2001 1,038,685 1,038,685 FUND BALANCE - September 30, 2002 $ 105,904 453,941 See Notes to Financial Statements 9 Variance Favorable (Unfavorable) $ 100,081 28,666 366 (8,718) (299,865) (12,105) (191,575) 84,659 2,660 (6,105) 37,000 26,060 241,961 $ 381,111 (15,000) (20,826) 35,477 (32,725) $ 348,037 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL CAPITAL IMPROVEMENT FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2002 See Notes to Financial Statements 10 Variance Favorable (Unfavorable) $ (60,000) (163,879) (223, 879) 52,201 2,700 (2,700) 5,400 10,000 67,601 $ (156,278) 7,799 150,000 $ 1,521 Budget Actual REVENUES: Donations $ 60,000 $ 0 Interest income 482,515 318,636 Total revenues 542,515 318,636 EXPENDITURES: Animal control building 210,000 157,799 Cemetery mower 2,700 0 Cemetery paving 8,000 10,700 Park equipment 5,400 0 Pool painting 10,000 0 Total expenditures 236,100 168,499 REVENUES OVER (UNDER) EXPENDITURES $ 306,415 $ 150,137 OTHER FINANCING SOURCES (USES): Operating transfers - in 0 7,799 Operating transfers - out (481,815) (331,815) REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER SOURCES (175,400) (173,879) FUND BALANCE - September 30, 2001 3,787,378 3,787,378 FUND BALANCE - September 30, 2002 $ 3,611,978 $ 3,613,499 See Notes to Financial Statements 10 Variance Favorable (Unfavorable) $ (60,000) (163,879) (223, 879) 52,201 2,700 (2,700) 5,400 10,000 67,601 $ (156,278) 7,799 150,000 $ 1,521 U C 7 LL. 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J O a a C Cm00 a) Q a) a.DU) �O XmO2�om m 1-5 w w w� 0 w 0 0 z Q� C� CITY OF BLAIR, NEBRASKA STATEMENT OFGENERAL FIXED ASSETS September 30 2002 Land Buildings Vehicles Equipment Toto GENERALFUND: � Administration t Police $ 1.185'733 Cemetery � Fina 87.626 Park 115.000 Library 14.553 Supervised recreation ' Swimming pool 0 Animal control 69.948 SPECIAL REVENUE x� �- ~' FUNDS -'Street 27.951 CAPITALIZED LEASE - « 0 Library ^ .. TOTAL »^ 207.575 0 20.881 13.385 26.032 59.298 100.000 .. .. 0 CITY OF BLAIR, NEBRASKA STATEMENT OFGENERAL FIXED ASSETS September 30 2002 Land Buildings Vehicles Equipment Toto $ 65.000 $ 933.803 $ 10.450 $ 170.420 $ 1.185'733 40.000 388.233 141.097 87.626 654.956 115.000 107.100 14.553 29.280 285.999 0 1.337.787 642.487 69.948 2.050.222 97.952 574.705 27.951 314,855 11015'553 22.500 116.600 0 08,475 207.575 0 20.881 13.385 26.032 59.298 100.000 808.305 0 170.518 1.078,823 0 244'373 14.874 2,553 281.800 116,3'88 ` 213.878 317'.057 456.881- 1.104.004 See Notes to Financial Statements 12 CITY OF BLAIR, NEBRASKA STATEMENT OF CHANGES IN GENERAL FIXED ASSETS FOR THE YEAR ENDED SEPTEMBER 30 2002 See Notes to Financial Statements 13 Balance Balance Sept. 30 Sept. 30 2001 Additions Dispositions 2002 GENERAL FUND: Administration $ 1,166,095 $ 32,764 $ 13,126 $ 1,185,733 Police 208,348 464,495 17,887 654,956 Cemetery 248,857 17,560 418 265,999 Fire 2,049,407 3,530 2,715 2,050,222 Park 941,530 75,584 1,561 1,015,553 Library 202,006 5,569 0 207,575 Supervised Recreation 53,675 .5,897 274 59,298 Swimming pool 1,072,843 1.5,980 0 1,078,823 Animal control 30,776 236,723 5,699 261,800 SPECIALIZED REVENUE FUNDS - Street 1,040,469 63,535 0 1,104,004 CAPITALIZED LEASE - Library 203,404 0 0 203,404 TOTALS $ 7,217,410 $ 911,637 $ 41,680 $ 8,087,367 See Notes to Financial Statements 13 CITY OF BLAIR, NEBRASKA STATEMENT OF GENERAL OBLIGATION BONDS PRINCIPAL AND INTEREST REQUIREMENTS BY YEAR OF MATURITY SEPTEMBER 30, 2002 Year Ending Principal Interest September 30, Requirements Requirements Total 2003 $ 420,000 $ 187,129 $ 607,129 2004 470,000 168,706 638,706 2005 465,000 147,643 612,643 2006 445,000 126,320 571,320 2007 375,000 108,379 483,379 2008 345,000 91,218 436,218 2009 310,000 75,534 385,534 2010 130,000 61,169 191,169 2011 135,000 54,663 189,663 2012 145,000 47,703 192,703 2013 110,000 40,087 150,087 2014 115,000 34,415 149,415 2015 120,000 28,249 148,249 2016 130,000 21,711 151,711 2017 45,000 17,055 62,055 2018 50,000 14,715 64,715 2019 50,000 11,990 61,990 2020 55,000 9,265 64,265 2021 55,000 6,128 61,128 2022 60,000 3,270 63,270 4,030,000 $ 1,255,349 $ 5,285,349 See Notes to Financial Statements 14 CITY OF BLAIR, NEBRASKA STATEMENT OF CHANGES IN GENERAL LONG-TERM DEBT FOR THE YEAR ENDED SEPTEMBER 30, 2002 See Notes to Financial Statements 15 Balance Balance Interest Sept 30, Sept 30, Dated Description Rate 2001 Additions Deductions 2002 02/15/94 Various purpose 3.00-4.70% $ 65,000 $ 0 $ 20,000 $ 45,000 03/01/95 Various purpose 5.10-5.95% 125,000 0 30,000 95,000 01/15/96 Various purpose 5.90-4.80% 435,000 0 80,000 355,000 06/15/97 Various purpose 4.45-5.50% 545,000 0 55,000 490,000 06/01/98 Various purpose 4.10-4.85% 280,000 0 35,000 245,000 04/15/99 Various purpose 3.50-4.40% 1,310,000 0 140,000 1,170,000 05/28/99 Rescue Unit 5.60% 21,265 0 21,265 0 10/15/00 Various purpose 4.65-5.5% 930,000 0 45,000 885,000 06/01/02 Public safety 2.75-5.45% 0 745,000 0 745,000 TOTAL $ 3,711,265 $ 745,000 $ 426,265 $ 4,030,000 See Notes to Financial Statements 15 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF CASH FLOW ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 General Enterprise Insurance Funds Funds CASH FLOW FROM OPERATIONS: Net income (Loss) Adjustment to reconcile net income to net cash from operations: Depreciation Decrease (Increase) in accounts receivable -user fees Decrease (Increase) in accounts receivable -other Decrease (Increase) in inventory Decrease (Increase) in prepaid expenses Increase (Decrease) in accounts payable Decrease in accrued expenses Increase (Decrease) in deposits payable Net cash provided (used) by operations CASH-FLOW FROM NON -CAPITAL FINANCING: Transfers - in Transfers - out Cash flow used by non -capital financing CASH FLOW FROM CAPITAL AND RELATED FINANCING: Proceeds from long-term debt Payment of long-term debt Decrease (increase) in restricted assets Increase (decrease) in accrued interest payable Cash from (used in) financing CASH FLOW FROM INVESTING: Purchase of property Decrease (increase) in accrued interest receivable Cash from (used by) investing NET INCREASE (DECREASE) IN CASH CASH AND CASH EQUIVALENTS - Beginning of the period CASH AND CASH EQUIVALENTS - End of the period INTEREST PAID $ (887,413) $ 8,541 648,376 0 (28,570) 0 2,022 0 15,406 0 (515) 0 (132,906) 339 (1,118) 0 0 0 (384,718) 8,880 0 0 0 0 0 0 333,649 0 (458,750) 0 0 0 (24,568) 0 (149,669) 0 (420,134) 0 3,470 0 (416,664) 0 (951,051) 8,880 2,008,086 72,695 $ 1,057,035 $ 81,575 $ 478,732 $ 0 See Notes to Financial Statements. 16 ASSETS Cash and equivalents Receivables: Billed user fees Accrued interest Other Due from County Treasurer Restricted assets - cash and investment - at cost TOTAL ASSETS LIABILITIES Accounts payable Accrued expenses Deposit payable Revenue bonds payable Total Liabilities FUND EQUITY Fund balance - reserved Fund balance - unreserved Total Fund Equity TOTAL LIABILITIES AND FUND EQUITY CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET GENERAL AND SPECIAL REVENUE FUND AS OF SEPTEMBER 30 2001 AND SEPTEMBER 30, 2002 GENERAL FUNDS 2001 2002 $ 472,575 $ 522,453 0 0 0 0 0 0 38,356 47,481 46,430 58,763 557,361 $ 628,697 SPECIAL REVENUE FUNDS 2001 2002 0 $ 0 0 0 0 0 $ 497,238 423,477 12,786 11,023 1,080,364 546,662 $ 1,590,388 $ 981,162 $ 52,298 $ 74,326 $ 547,044 $ 523,373 0 0 4,659 3,848 14,400 15,000 0 0 66,698 89,326 551,703 527,221 46,430 58,763 444,233 480,608 490,663 539,371 $ 557,361 $ 628,697 See Notes to Financial Statements 17 1,038,685 453,941 0 0 1,038,685 453,941 $ 1,590,388 $ 981,162 ASSETS Cash and equivalents Receivables: Special assessments Accrued interest Other Due from County Treasurer Contract receivable- OPPD TOTAL ASSETS LIABILITIES Accounts payable Accrued interest Registered warrants Total Liabilities FUND EQUITY Fund balance - reserved Fund balance - unreserved Total Fund Equity TOTAL LIABILITIES AND FUND EQUITY CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET DEBT SERVICE AND CAPITAL IMPROVEMENT FUNDS AS OF SEPTEMBER 30 2001 AND SEPTEMBER 30, 2002 0 0 $ 807 $ 32,763 285,309 953,498 286,116 986,261 0 4,295 0 0 0 4,295 2,097,405 DEBT 0 CAPITAL SERVICE IMPROVEMENT $ 3,787,378 FUNDS 2,097,405 FUNDS 2001 2002 2001 2002 $ 2,478,204 $ 3,787,378 $ 3,617,794 $ 498,054 $ 399,776 $ 17,747 $ 12,392 1,872,390 2,076,803 0 0 0 0 162,329 155,257 10,632 0 0 0 2,445 1,625 0 0 0 0 3,607,302 3,450,145 2,383,521 $ 2,478,204 $ 3,787,378 $ 3,617,794 0 0 $ 807 $ 32,763 285,309 953,498 286,116 986,261 0 4,295 0 0 0 4,295 2,097,405 1,491,943 0 0 0 0 $ 3,787,378 $ 3,613,499 2,097,405 1,491,943 3,787,378 3,613,499 $ 2,383,521 $ 2,478,204 $ 3,787,378 $ 3,617,794 See Notes to Financial Statements 18 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET ENTERPRISE AND GENERAL INSURANCE FUNDS AS OF SEPTEMBER 30 2001 AND SEPTEMBER 30, 2002 ASSETS Cash and equivalents Receivables: Billed user fees Accrued interest Other Inventory Prepaid expenses Restricted assets - cash and investment : at cost Property - net of accumulated depreciation, where applicable TOTAL ASSETS LIABILITIES Accounts payable Accrued interest Accrued expenses Deposits payable Revenue bonds payable Total Liabilities r FUND EQUITY r Contributed capital Retained earnings - reserved Retained earnings - unreserved Fund balance - reserved Total Fund Equity TOTAL LIABILITIES AND FUND EQUITY l z ENTERPRISE FUNDS 2001 2002 $ 2,008,086 $ 1,057,035 530,839 559,409 7,025 3,555 2,167 145 27,837 12,431 1,810 2,325 439,500 ,439,500 16,371,525 16,143,283 $ 19,388,789 18,217,683 GENERAL INSURANCE FUNDS 2001 2002 0 0 0 0 0 0 0 0 0 0 0 $ 72,695 $ 81,575 0 0 72,695 81,575 $ 394,612 $ 767,956 $ 1,327 $ 1,666 170,799 146,231 0 0 8,000 6,882 0 0 1,700 1,700 0 0 10,762,051 10,130,700 0 0 11,337,162 11,053,469 1,327 1,666 4,825,934 4,825,934 0 0 439,500 439,500 0 0 2,786,193 1,898,780 0 0 0 0 71,368 79,909 8,051,627 7,164,214 71,368 79,909 $ 19,388,789 $ 18,217,683 $ 72,695 $ 81,575 See Notes to Financial Statements 19 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET GENERAL FIXED ASSETS AND GENERAL LONG-TERM DEBT AS OF SEPTEMBER 30 2001 AND SEPTEMBER 30, 2002 GENERAL GENERAL FIXED LONG-TERM ASSETS DEBT 2001 2002 2001 2002 ASSETS Property - net of accumulated depreciation, where applicable Amount available in Debt Service for general long-term debt retirement Amount to be provided for retirement for general long-term debt TOTAL ASSETS LIABILITIES Bonds payable Total Liabilities FUND EQUITY Investment in general fixed assets TOTAL LIABILITIES AND FUND EQUITY $ 7,217,410 $ 8,087,367 0 0 0 0 $ 2,097,405 $ 1,491,943 0 0 1,613,860 2,538,057 $ 7,217,410 $ 8,087,367 $ 3,711,265 $ 4,030,000 0 0 $ 3,711,265 $ 4,030,000 0 0 3,711,265 4,030,000 $ 7,217,410 $ 8,087,367 0 0 $ 7,217,410 $ 8,087,367 $ 3,711,265 $ 4,030,000 See Notes to Financial Statements 20 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL AND SPECIAL REVENUE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 REVENUES: Taxes Keno net proceeds Street revenues M.I.R.F. revenues Charges for services Interest income Grants Other revenues Total revenues GENERAL FUNDS 2001 2002 $ 1,248,018 $ 1,183,059 0 0 0 0 0 0 210,895 193,297 13,446 5,884 981,725 572,077 38,145 124,773 2,492,229 2,079,090 EXPENDITURES: Administration Contingency allowance Police Department Cemetery Fire Department Parks Department Library Supervised recreation Swimming pool Zoning Animal control Donated funds Keno expense Collection fees Street improvement Street expense Sales tax fund expense Cargill - City share Total expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Bond proceeds Street District construction Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCIAL SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES FUND BALANCE - BEGINNING FUND BALANCE - ENDING SPECIAL REVENUE FUNDS 2001 2002 $ 987,432 $ 979,081 74,419 98,666 860,915 907,483 16,823 17,266 0 0 32,046 18,998 74,476 8,135 0 0 2,046,111 2,029,629 1,295,967 911,914 0 0 3,188 1,813 0 0 826,992 1,426,271 0 0 122,128 127,880 0 0 78,166 61,609 0 0 161,229 178,204 0 0 176,093 194,857 0 0 53,516 47,301 0 0 17,856 46,836 0 0 69,556 71,307 0 0 70,280 80,193 0 0 3,629 31,691 0 0 0 0 22,445 94,280 0 0 29,450 31,540 0 0 881,851 1,895,132 0 0 723,714 785,908 0 0 9,874 6,105 0 0 85,000 0 2,878,600 3,179,876 1,752,334 2,812,965 (386,371) (1,100,786) 293,777 (783,336) 0 0 680,420 (160,310) 133,739 745,000 0 415,345 (10,851) 48,708 0 (143,469) 59,117 (304,606) (95,181) 0 (320,826) 585,477 (66,059) (584,744) 356,924 490,663 1,133,866 1,038,685 $ 490,663 539,371 1,038,685 $ 453,941 See Notes to Financial Statements 21 i CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE DEBT SERVICE AND CAPITAL IMPROVEMENTS FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 DEBT CAPITAL SERVICE IMPROVEMENT FUNDS FUNDS REVENUES: Taxes and special assessments Interest income Developers downpayment Other revenues Total revenues EXPENDITURES: Administration Cemetary paving Animal control building Heavy equipment Debt service: Bonding costs Redemption of bonds Bond interest Warrant interest Total expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Bond proceeds Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCIAL SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES FUND BALANCE - BEGINNING FUND BALANCE - ENDING 2001 2002 2001 2002 $ 160,833 $ 596,930 0 0 23,668 8,737 $ 332,013 $ 318,636 0 55,170 0 0 0 0 0 0 184,501 660,837 332,013 318.636 1,171 1,282 0 0 0 0 0 10,700 0 0 0 157,799 0 0 0 0 15,345 0 0 0 385,829 426,265 0 0 143,769 191,773 0 0 0 31,956 0 0 546,114 651,276 0 168,499 (361,613) 9,561 332,013 150,137 930,000 0 0 0 239,795 54,186 0 7,799 0 (669,209) (481,815) (331,815) 808,182 (605,462) (149,802) (173,879) 1,289,223 2,097,405 3,937,180 3,787,378 $ 2,097,405 $ 1,491,943 $ 3,787,378 $ 3,613,499 See Notes to Financial Statements 22 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN RETAINED EARNINGS/FUND BALANCE ENTERPRISE AND INSURANCE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 ENTERPRISE INSURANCE FUNDS FUNDS See Notes to Financial Statements 23 2001 2002 2001 2002 OPERATING REVENUES: User fees $ 2,822,542 $ 3,110,404 0 0 Sale of merchandise 17,010 14,220 0 0 Insurance contributions 0 0 $ 107,781 $ 119,170 Other 22,940 53,507 0 0 Total 2,862,492 3,178,131 107,781 119,170 EXPENSES: Personal services 750,651 795,107 0 0 Operating expenses 721,531 1,442,414 0 0 Materials and supplies 409,217 672,130 0 0 Rental expense 2,351 42,572 0 0 Depreciation 507,959 648,376 0 0 Payments of insurance benefits 0 0 76,304 92,056 Total 2,391,709 3,600,599 76,304 92,056 OPERATING INCOME (LOSS) 470,783 (422,468) 31,477 27,114 OTHER REVENUE (EXPENSES): Utility district construction (246,522) (95,128) 0 0 Interest income 106,639 49,220 2,050 1,427 Interest expense (386,995) (454,165) 0 0 Bonding costs (500) 0 0 0 Operating transfers - in 137,167 95,128 0 0 Operating transfers - out (169,768) (60,000) 0 (20,000) NET INCOME (LOSS) (89,196) (887,413) 33,527 8,541 RETAINED EARNINGS/FUND BALANCE Beginning 3,314,889 3,225,693 37,841 71,368 RETAINED EARNINGS/FUND BALANCE Ending $ 3,225,693 $ 2,338,280 $ 71,368 $ 79,909 See Notes to Financial Statements 23 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Introduction The City of Blair (City) complies with Generally Accepted Accounting Principles, (GAAP). The City's reporting entity applies relevant Governmental Accounting Standards Board (GASB) pronouncements. Proprietary funds and similar component units apply FINANCIAL ACCOUNTING STANDARDS BOARD (FASB) pronouncements and ACCOUNTING PRINCIPLES BOARD (APB) opinions issued on or before November 30, 1989 unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB prevails. In June 1999, the Governmental Accounting Standards Board (GASB) issued Statement 34 "Basic Financial Statements and Management's Discussion and Analysis for the State and Local Governments." This Statement establishes new financial reporting requirements for state and local governments throughout the United States. When implemented, it will require new information and restructure much of the information that governments have presented in the past. Comparability within reports issued in all prior years will be affected. The City is required to implement this standard for the fiscal year ending September 30, 2004. The City has not yet determined the full impact that adoption of GASB Statement 34 will have on the financial statements. The accounting and reporting framework and the more significant accounting principles and practices are discussed in subsequent sections of this note. The remainder of the notes are organized to provide explanations including required disclosures of the City's financial activities for the fiscal year ended September 30, 2002. B. Reporting Entity All significant activities and organizations in which the City exercises oversight responsibility have been included in the City's general purpose financial statements for the year ended September 30, 2002. The following criteria regarding manifestation of oversight were considered by the City in its evaluation of City organizations and activities: Financial interdependency: The City is responsible for its debts and is entitled to surpluses. No separate agency receives a financial benefit nor imposes a financial burden on the City. F Election of the government authority: The locally elected City Council is exclusively responsible for all public decisions and accountable for the decisions it makes. : 24 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES C. Fund Types and Account Groups Governmental fund types: Governmental funds use the current financial resources measurement focus. Only current assets and current liabilities are generally included on their balance sheets. Their operating statements present sources and uses of available resources during a given period. Proprietary fund types: Proprietary funds use the economic resources measurement focus. The accounting objectives are determinations of net income, financial position and cash flows. All assets and liabilities associated with a proprietary funds activities are included on its balance sheet. Proprietary fund equity is segregated into contributed capital and retained earnings. Fiduciary fund types: (trust and insurance funds), that are used to account for assets held by the City as an agent for private individuals or organizations or in trust Account groups: The account groups are used to account for fixed assets and long- term liabilities which are not reported in the respective governmental funds. D. Basis of Accounting All Governmental Funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when earned and expenditures are recognized when incurred except that property taxes are not recorded until collected as they are not practicably measurable and interest on general obligation bonds is not recorded until coupons mature. The Proprietary and Fiduciary Funds accounted for using the accrual basis where I' revenues are recognized when earned and expenses are recognized when incurred. The City does not apply encumbrance accounting in any of its funds. E. Debt Service Fund The Debt Service Fund is used to account for the payment of principal and interest on general long-term debt. The primary sources of revenue are property taxes and special assessments. F. Inventory Inventory is stated at the lower of cost (first -in, first -out) or market value. The consumption method is used in regard to inventory expenditure recognition. 25 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) G. Budgetary Basis The City's legally adopted budget is not in conformity with generally accepted accounting principles. The budget is prepared and adopted using the cash basis of accounting whereby revenues budgeted are expected to be received rather than earned and expenditures budgeted are expected to be disbursed rather than incurred. There are no significant differences between the budgeted basis of accounting and the generally accepted basis. The City Council sets the property tax levy needed to support the coming years budget in August of each year and submits its budget as required by State Statute. H. Budgetary Control Each funds appropriated budget is prepared on a detailed line item basis. Revenues are budgeted by source. Expenditures are budgeted by department. The expenditures at the fund level constitutes the legal level of control. Expenditures may not exceed appropriations at the fund level. All budget revisions at this level are subject to final review by the• City Council. There were no budget amendments for the year ended September 30, 2002. I. Cash and Cash Equivalents For the purposes of the Statement of Cash Flows the City considers all short-term debt instruments purchases with a maturity of three months or less to be cash equivalents. Short-term investments are recorded at cost. Fixed Assets All fixed assets are recorded at cost or estimated cost if actual cost not available. The Proprietary and Fiduciary Fund assets are presently on the respective balance sheets except for the cost of any underground water and sewer lines which are not included in the assets. Depreciation of the assets is computed on the straight-line method over the estimated useful lives of the assets as follows: Plant and buildings 25-40 years Equipment 5-10 years Assets in all other funds are recorded as expenditures at the time of purchase with the G accumulated cost being presented in the general fixed asset group of accounts for measurement purposes only. Certain improvements such as roads, bridges, curbs and gutters, streets and sidewalks, drainage systems, and lighting systems are not capitalized. No depreciation is provided for assets in the general fixed asset group of accounts. 26 r CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS K. Compensated Absences The City of Blair does not accrue compensated absences because the amount cannot be reasonably estimated. L. Deposits and Investments The statutes of the State of Nebraska require that local governmental units follow the "prudent man" rule with deposits. The City requires that deposits be one hundred and ten percent secured by bond or collateral valued at market or par whichever is lower less the amount of the Federal Deposit Insurance Corporation Insurance. Total deposits at September 30, 2002 were $3,118,156. Deposits consist of savings accounts and certificates of deposit with current maturities. These deposits have no restrictions. The deposits are entirely Category 1 which means that the investments are insured or collateralized with securities held by the entity's agent. 2. PROPERTY TAX CALENDAR The City's December 31; 2001 valuation was $337,219,639. The levy for the City for the year ending September 30, 2002 was .34 per $100 of value. The total tax levy was $1,104,324. Property taxes are* due December 31 of each year and delinquent in halves at May 1 and September 1, of the following year. The property taxes are collected and remitted to the City by the County. 3. RESTRICTED ASSETS Restricted assets consist of cash, certificates of deposit, and government securities. The total Debt Service fund balance is reserved for debt service. The other assets are restricted as follows: 2001 r. Special Enterprise Insurance General F Revenue Fund Funds Funds Funds Keno funds $ 110,252 $ 0 $ 0 $ 0 Street funds 267,785 0 0 0 M.I.R.F. funds 19,656 0 0 0 Sales tax funds 549,000 0 0 0 Revolving loan fund 133,671 0 0 0 Bond and Interest sinking fund 0 439,500 0 0 Designated donations 0 0 0 46,430 Reserve for insurance claims 0 0 72,695 0 f Total restricted assets $1.080,364 439 500 $ 72,695 $-A6-4 30 27 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 3. RESTRICTED ASSETS (continued) Department of Environmental Quality Bonds 8-09-00 4.03% Water Revenue Bonds 6-15-00 4.70-5.55% Annual Principal Requirements For Water Bonds Insurance General Funds Funds $ 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 58,763 81,575 0 $ 81,575 158-7-63 Total $6,796,950 $2,825,000 Year Ending September 30, 2002 Interest 2003 Special Enterprise 2004 Revenue Fund Funds Keno funds $ 103,134 $ 0 Street funds 32,873 0 M.I.R.F. funds 3,977 0 Sales tax funds 220,743 0 Revolving loan fund 185,935 0 Bond and Interest $9,621,950 $3,151,261 sinking fund 0 439,500 Designated donations 0 0 Reserve for insurance claims 0 0 Total restricted assets $ 546,662 $ 439500 4. LONG-TERM DEBT Water debt Date Rate Department of Environmental Quality Bonds 8-09-00 4.03% Water Revenue Bonds 6-15-00 4.70-5.55% Annual Principal Requirements For Water Bonds Insurance General Funds Funds $ 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 58,763 81,575 0 $ 81,575 158-7-63 Total $6,796,950 $2,825,000 Year Ending September 30, Principal Interest 2003 $ 466,250 $ 415,198 2004 505,000 392,873 2005 525,000 368,994 2006 545,000 343,921 2007 721,549 312,325 2008 744,914 281,949 2009-2017 6,114,237 1,036,001 TOTAL $9,621,950 $3,151,261 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 4. LONG-TERM DEBT (continued) Sewer debt Date Rate Total Sewer Revenue Bonds 10-1-98 4.10-5.30% $1,015,000 Annual Principal Requirements For Sewer Bonds Year Ending September 30, Principal Interest 2003 $ 40,000 $ 49,432 2004 40,000 47,722 2005 45,000 45,873 2006 45,000 43,870 2007 50,000 41,708 2008-2018 795,000 270,594 TOTAL $1,015 000 $499,199 The City of Blair established a defeasance escrow on June 15, 2000 to provide for the redemption of the Series 1996 and 1999 water bonds at the earliest permissible redemption date. Proceeds from the June 15, 2000 Water Bond issue were put into the trust in an amount sufficient for this purpose. All bonding costs were expensed in the current period and no gain or loss was realized on the refunding. All non - refunded water debt is secured by an minimum water usage contract with Cargill, Inc. dated June 27, 2000. There was no interest capitalized during 2001 or 2002. Sinking fund requirements for Water and Sewer debt were a reserve of $439,500 at September 30, 2001 and 2002 and monthly sinking fund deposits based on the next principle and interest payment. Net working capital of the Enterprise Funds is $1,564,353 and $713,831 at September 30, 2001 and 2002 respectively. we CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 5. PENSION PLANS (continued) The City has two pension plans covering substantially all of its employees. Employees other than policemen are covered by a defined contribution plan. All contributions up to 6% of gross wage in employee contributions and 6% of gross wage in contributions from the City are invested with an investment manager. The employees must have accumulated six months of service, be at least age 21, and work 40 hours per week to participate in the plan. Employees are 100% vested in employer contributions after seven years of service. The plan is a single employer plan with the City maintaining fiduciary responsibility for it. Contributions for the periods ended September 31, 2001 and September 30, 2002, were $92,128 and $101,384 respectively. Contributions are expected to remain relatively level from year to year. The 2002 covered payroll and total payroll were $844,867 and $1,158,233 respectfully. The policemen are covered under a defined benefit plan established by the statutes of the State of Nebraska. Policemen terminating before retirement age receive payrnent for their contributions to date of termination plus interest accrued and the vested portion of the City's oontributions based on the statutes of the State of Nebraska. The City has fiduciary responsibility for the plan and it is a single employer plan only. Contributions of $65,404 for 2001 and $74,624 for 2002, were 12% of gross wages which compiles with statutory requirements.. The City contributed 6 percent of gross wages and the policemen contributed 6 percent. The City has no material pension benefit obligations as of September 30, 2002. The City does expect contributions to remain relatively level from year to year. The contributions are not actuarially determined. All qualifying police payroll was covered in 2001 and 2002. During the year ended September 30, 1984, the City transferred police pension funds to an independent trustee for investment. The trustee will maintain the fund according to state law. Contributions to the trustee were reported as an expenditure. 6. OTHER ASSET - ELECTRIC PLANT CONTRACT In April 1984, the City of Blair contracted to sell its electrical transmission and distribution generating facilities to the Omaha Public Power District. The terms of the agreement were as follows: Omaha Public Power District agreed to buy the City of Blair facilities for the sum of $5,950,000. The terms of payment shall be $1,000,000 payable at the date of the contract and the balance of $4,950,000 amortized over thirty years at nine percent interest per annum, with annual payments of $481,815 commencing in April 1985. This contract is unsecured. This contract also provided for the Omaha Public Power District to supply electrical service directly to the City and its residents. The transfer of electrical services was completed on September 30, 1984. IE CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 7. LANDFILL CLOSURE The City of Blair has closed its landfill operations. All material closing and monitoring costs were accrued over the remaining life of the landfill. The Landfill closed October 31, 1993 and any remaining monitoring costs will be paid from City funds but are not anticipated to be material to the financial statements. 8. ACCOUNTS RECEIVABLE - SPECIAL ASSESSMENTS The City of Blair's special assessments outstanding as of September 30, 2001 and September 30, 2002, are composed of the following: 2001 2002 Special assessment principle $1,872,390 $2,076,803 Special assessments available not levied 0 0 Total Special Assessments Receivable $1,872.39 $2,076,803 The delinquent special assessments at September 30, 2002 are 20% of those outstanding. 9. INSURANCE FUND The City of Blair self -insures certain dental and eye benefits for its employees. Funds were contributed from various funds into the insurance fund for proper allocation. The contributions into the fund for September 31, 2001 and September 30, 2002, were $107,781 and $119,170 respectively. Dental and vision benefits are limited and do not create significant risk for the City. 10. CONCENTRATION OF CREDIT RISK All of the receivables of the City of Blair proprietary funds and special assessments in the debt service fund are from the local Blair area therefore creating a concentration of credit risk. If the Blair area economy was depressed this could have an adverse effect on the collection of the outstanding accounts receivable. There were no material doubtful accounts in accounts receivable at September 30, 2001 or 2002. Cargill, Inc. is a major water customer for the City. Cargill, Inc. represented 56% of water sales for the year ended September 30, 2002. 11. DEFICIT FUND BALANCE The City of Blair sewer fund had a deficit fund balance of $1,696,924 as of September 30, 2002. The deficit is the result of depreciation in excess of revenues. The Special i Revenue Fund, Debt Service Fund, Enterprise Funds and Capital Improvement Fund had excess expenses over revenues for September 30, 2002. 31 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 12. REGISTERED WARRANTS The City of Blair has $953,498 of outstanding registered warrants at September 30, 2002. The warrants are due currently and bear an average interest rate of 4.25%. The accrued interest at September 30, 2002, was $32,763. 13. RISK MANAGEMENT The City of Blair is exposed to various risks of loss related to torts; theft, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters. These risks are covered by the purchase of commercial insurance. The City assumes liability for any deductibles and claims in excess of coverage limitations. Settled claims from these risks have not exceeded commercial insurance coverage in any of the past three fiscal years. 14. SUBSEQUENT EVENT The City of Blair will, increase it's local sales tax rate by one-half of one percent effective April 1, 2003. The funds will be restricted to retiring the public safety bonds dated June 1, 2002 or property tax relief. The tax increase will be in effect until October 31, 2005, which is the ending date for all local sales taxes in effect September 30, 2002. 32 - CASH AND — EQUIVALENTS DUE FROM COUNTY , 8 REVOLVING LOAN/ OTHER RECEIVABLES 0 ACCRUEO|NTEREGT " RECEIVABLE TOTAL ` STATE TAX PAYABLE ' ACCOUNTS PAYABLE 0 FUND BALANCE RESERVED (DEFICIT) � TOTAL ` 8! & «/ ` ". CITY OFBLAIR, NEBRASKA COMBINING BALANCE SHEET - SPECIAL REVENUE FUNDS SEPTEMBER 30, 2002 ASSETS Kenn Street M.|.R.F. Sn|esTax Revolving Fund Fund Fund Fund LoanFund $ 103.134 $ 32.873 $ U 11,023 5,103 0 Toto| 3.977 $ 220.743 $ 185'935 $ 548,662 0 0 0 11.023 0 171,611 246,703 423,477 U O U U 0 O 0 $ 150.053 O $ 270.000 $ 00,720 523.373 LIABILITIES AND FUND EQUITY $ 3.848 0 0 0 0 $ 3 .848 0 $ 150.053 O $ 270.000 $ 00,720 523.373 104,449 (112,757) 3,977 122,354 335,918 453,941 33 (0mow-L00 0w0mMMN cDCDOJc'lOlnO0a0Nd'�-rONM00•-L(�Oo�NOL.()�'NO LOON (D0N0LnM t—t M'•M1-LO0MLOM'•00(0000 MOOMCo (D Cl) (D TN0)0r-(0 f-M0d;0M COO 00 MLOL.000 TNNN00LO(3) LO- -n co N O 001`I-0060 0 -- 0= f- CA N d•(D M -- - - (`')-- NIZ L6 (\T 06 MNO L6C �LnL� N�-=-(O d' ANN (DN OMO F- 0 0 O N CO co r- _0 'O O O O M O O M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O M (D C C (D (D Ln 7 > LL Ln O LO O 0 C >(6 � J � 6H W U` Z Q 000 --CDN 00000000000000000000WNOOL.C)OO OO�'0 t� c) O Fes-. -O d_ O L j N N O �' `- LLQ 0� N (n D LnOj NM M NN N 00 mZ Q�LLLLI m i D = W Q; a 0 0(D CD O O Ln' 000000000000000000000000000 0000 LO W W W LL V N (9 (Drz CO � Lur) � �w r ZwQo (L (n W J H m LULIJZ QUO 000000 LO 00 co M (C) (D 00 M O LO 0000 N1�0 NM00 LO 0000L00N0 L0000(D (D0N0LO OD L� �I�-C'M'•M L�L00 Cl) LO 0 (000 00 M CO LO (D 0 O LO U- llz� �O 1-•000'_000 (CL 00 MLOLO0't 00'0 LO (p Q O W g (V C �- !� N 0:) 0 CC) .- '•(DM - -�- ��- (7� Nt�t(�N� ��CO (MD LO N e- �- CD '• N N } w Q J (n LL 0 0 N M m W U�z wz 609� ULL W UZF (D -C(- (D O O (D O O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000 00 N ... Z O LL M -c M N O N L00 Z m C Y L � 0 - 0 '' O (0 M llzt7cr n l O U W fY D F- 0 Z W n X (1)W 15 F x in w U) (13 (n Q aa)0 0 (n- 0 D _0 0mEi� _� c oa- o c v c c c w coia�c>00> W � Q � m a�� 3c� c>�a>>O Q '0 °�c.c0DX o�a�c o Q> arc a��a� 0 E N fl- O O C -6 (6 O C II) w O C N a) Q N a) C L � C Q C N (B N F- a) '� a) x C O U T (A O D_ E (6 C" U a) �F- (n >, 0 C .0 T N m o. 0 o_ o.� �II c 5 C ZY a�� ami (n �- a) N - a) o.a) aa� c c axi o � of (6 Q O.. (6 ._ Q._ U ._ N >-Fa ._ a) 7 i C - v- C (n .� C D_ W 0-a) z W c c�LL X(nFQ Lw-jL1 w<o DIW- ��cnUUYU�UC��QU Ljz W U) W (D Z U 0 0 C) N Qpo Z LU Uj wLLJ "m F' W z Q p W E- Z > m Ch w ZWa� p �DaW' U) W ' J�r LULu LL z Oow i W ULLIZ ULLL W WZI=- z 0 Z LL CO 75 O U L(7 m C14 r- rn (C*i of dt O ti � Cl) o U) co 00 ri - Fes- � rNi LLD Ln o � (19,11 m'a � 0000 m � 00 = > LL Ln o Ln o m U rn Ld O C .- N r) Nco 0 m ff3 � 0 0 0 0 Lo N O F-_ rn r� 1- M N Li (3)rn - 't N U) LQ 000 't rn (D tl- -p L0 (D (Y) M I` (D L0 (D tl- 0) = ti ri Ln of ri LL .- (*) Gq rn O (D N L(i r) (D � _C LOO aNO�� O N O Lo 0) m O N �-• 7 LL N LQ N 00 c- vLD t- V (D �- c- N0 0000 N O? -p Ln L() C C N C It Cl) `- m M Iz o Y LL = 69 (fl U) U) W W w w W W W UJ W o W W 0 N N o W O O W p C O 0._ p O Z a a ) zC) �N�/) W C ) U) W U W U O Z m ca O Z Z a u°�i'�bb rn� WZNin D -a D a a C z C� O z ((B (`6 z m m c W LLJ W p p CL 0- o 00 W Dw D w 0 0� LL LL L(7 m PRIZE RESERVE FUND RECONCILIATION FOR THE REPORTING PERIOD Beginning Reserve Balance $ 140 Increase in reserve Withdrawals from reserve Ending Reserve Balance (deficit) 0 26,610 0 $ 26,750 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - KENO FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Budget Actual Variance GROSS PROCEEDS $ 0 $ 669,803 $ 669,803 PRIZES: Declared Prizes 0 489,137 489,137 Unclaimed Wins 0 (1,774) (1,774) Net Prizes Paid 0 487,363 487,363 NET HOLD 0 182,440 182,440 ALLOWABLE EXPENSES PAID: Lottery Operator's Commission 0 (93,774) (93,774) NET KENO PROCEEDS $ 70,000 $ 88,666 $ 18,666 EXPENSES PAID BY CITY: State Taxes (15,556) (13,396) (2,160) Other Expenses (3,100) 0 (3,100) TOTAL EXPENSES PAID (18,656) (13,396) (5,260) PROCEEDS AVAILABLE FOR DISTRIBUTION 51,344 75,270 13,406 TRANSFER FROM (TO) PRIZE RESERVES 0 (26,610) (26,610) COMMUNITY BETTERMENT (160,283) (67,804) 92,479 NET AFTER TRANSFERS (108,939) (19,144) 79,275 Beginning Keno Account Fund Balance 113,477 113,477 0 Interest 500 116 (384) Reimbursements 0 10,000 10,000 KENO ACCOUNT FUND BALANCE $ 5,038 $ 104,449 $ 99,411 PRIZE RESERVE FUND RECONCILIATION FOR THE REPORTING PERIOD Beginning Reserve Balance $ 140 Increase in reserve Withdrawals from reserve Ending Reserve Balance (deficit) 0 26,610 0 $ 26,750 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - STREET FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Var. Favorable Budget Actual (Unfavorable) REVENUES: Highway allocation $ 498,161 $ 507,249 $ 9,088 Property taxes 250,000 231,026 (18,974) Other taxes 58,700 79,103 20,403 Incentive payment 3,000 3,000 0 State maintenance agreement 13,640 13,633 (7) In -Lieu of tax 11,000 10,398 (602) Homestead exemption 0 11,090 11,090 Federal grants 308,000 8,135 (299,865) Other grants 0 0 0 Interest on investments 8,000 2,439 (5,561) Other income 81,700 51,984 (29,716) Total revenues 1,232,201 918,057 (314,144) EXPENDITURES: Salaries 225,728 224,766 962 FICA 17,270 16,396 874 Retirement 11,000 13,928 (2,928) Employee insurance 57,830 61,493 (3,663) Legal 2,100 1,950 150 Engineering 95,000 41,385 53,615 Employee appreciation 400 0 400 Auditing 1,800 1,679 121 Office expense 1,640 1,048 592 Dues 200 12 188 Utilities 5,800 3,974 1,826 Telephone 1,400 1,931 (531) Travel 600 347 253 Training 1,800 539 1,261 Insurance 10,800 12,572 (1,772) Maintenance 22,800 27,053 (4,253) Street lighting 120,000 125,198 (5,198) County fees 0 2,431 (2,431) Car expense 1,200 1,155 45 Contract mowing 30,000 12,900 17,100 Gas, diesel, and oil 13,000 10,965 2,035 Materials and supplies 63,600 89,489 (25,889) Rental 15,000 19,982 (4,982) Capital outlay: Equipment 78,000 63,535 14,465 Park paving 35,000 51,180 (16,180) Street improvements 845,000 656,658 188,342 Total expenditures 1,656,968 1,442,566 214,402 REVENUES OVER (UNDER) EXPENDITURES (424,767) (524,509) (99,742) - continued - 37 - continued - CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - STREET FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Var. Favorable 38 Budget Actual (Unfavorable) REVENUES OVER (UNDER) EXPENDITURES (424,767) (524,509) (99,742) OTHER FINANCING SOURCES (USES): Bond proceeds 15,000 0 (15,000) Street district construction (300,000) (320,826) (20,826) Operating transfers - in 550,000 585;477 35,477 Operating transfers - out 0 (19,195) _ (19,195) REVENUES OVER (UNDER) EXPENDITURES (159,767) (279,053) $ (119,286) FUND BALANCE - September 30, 2001 166,296 166,296 FUND BALANCE - September 30, 2002 $ 61529 $ (112,757) 38 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - M.I.R.F. FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Variance Favorable Budget Actual (Unfavorable) REVENUES: M.I.R.F. revenues $ 16,900 $ 17,266 $ 366 Interest income 800 389 (411) Total revenues 17,700 17,655 (45) EXPENDITURES: Administration 0 0 0 REVENUES OVER (UNDER) EXPENDITURES BEFORE TRANSFERS 17,700 17,655 (45) TRANSFER IN 0 0 0 TRANSFER OUT (33,334) (33,334) 0 REVENUES OVER (UNDER) EXPENDITURES (15,634) (15,679) $ (45) FUND BALANCE - Sept 30, 2001 19,656 19,656 FUND BALANCE - Sept 30, 2002 $ 4,022 $ 3,977 WE CITY OF BLAIGLNEBRASKA ^ COMBINED STATEMENT OFREVENUES, EXPENDITURES, AND CHANGES |NFUND BALANCE K BUDGET AND ACTUAL � SPECIAL REVENUE FUNDS ' SALES TAX FUND ' Variance Favorable (Unfavorable) $ 80.608 12,760 713 94,772 37.008 (48) 2.708 (6.1O5) 53,619 $ 181,946 Budget Actual REVENUES: - Sales tax $ 850.000 $ 936.808 � X Use tax 15.000 27.700 ` Occupation tax 14,000 14.713 � Interest income 10,800 5,491 ~ Total revenue 889800 9845/2 � EXPENDITURES: Community betterment 37.880 0 State collection fees 28,200 28.248 Refunds 6.000 3.292 Christmas lights 0 8.105 Street improvements 1,292,093 1 238474 Total expenditures 1,363,293 1,276,119 ` � REVENUES OVER (UNDER) EXPENDITURES (473.493) (291.547) o/ FUND BALANCE ' September 3U.2001 413,901 413901 FUND BALANCE' September 30, 2002 (59,592) 122,354 u� � .. `^ , 40 Variance Favorable (Unfavorable) $ 80.608 12,760 713 94,772 37.008 (48) 2.708 (6.1O5) 53,619 $ 181,946 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - REVOLVING LOAN FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2002 41 Variance Favorable (Unfavorable) $ (440) (440) (186,451) (186,451) (186,891) $ (186,891) Budget Actual REVENUES: Interest income $ 11,003 $ 10,563 Total revenue 11,003 10,563 EXPENDITURES: Project loans (186,451) 0 Total expenditures (186,451) 0 REVENUES OVER (UNDER) EXPENDITURES BEFORE TRANSFERS (175,448) 10,563 TRANSFERS -IN 0 0 REVENUES OVER (UNDER) EXPENDITURES (175,448) 10,563 FUND BALANCE - September 30, 2001 325,355 325,355 FUND BALANCE - September 30, 2002 $ 149,907 $ 335,918 41 Variance Favorable (Unfavorable) $ (440) (440) (186,451) (186,451) (186,891) $ (186,891) CITY OF BLAIR, NEBRASKA COMBINING BALANCE SHEET - ENTERPRISE FUNDS 42 ASSETS Water Sewer Total CURRENT ASSETS: Cash $ 916,513 $ 140,522 $ 1,057,035 Accounts receivable - user fees 450,020 109,389 559,409 Accounts receivable - other 145 0 145 Accrued interest receivable 2,730 825 3,555 Inventory 12,431 0 12,431 Prepaid expenses 1,370 955 2,325 . Total current assets 1,383,209 251,691 1,634,900 RESTRICTED ASSETS: Bond and interest sinking fund cash and investments 339,500 _ 100,000 439,500 PROPERTY: Plant in service 19,570,635 4,624,188 24,194,823 Accumulated depreciation (5,372,270) (2,679,270) (8,051,540) Property - net 14,198,365 1,944,918 16,143,283 TOTAL ASSETS $ 15,921,074 $ 2,296,609 $ 18,217,683 42 CITY OF BLAIR, NEBRASKA COMBINING BALANCE SHEET - ENTERPRISE FUNDS SEPTEMBER 30, 2002 LIABILITIES AND FUND BALANCE 43 Water Sewer Total CURRENT LIABILITIES: Current portion of long-term debt $ 466,250 $ 40,000 $ 506,250 Accounts payable 179,148 82,558 261,706 Accrued interest 121,090 25,141 146,231 Accrued expenses 6,882 0 6,882 Total current liabilities 773,370 147,699 921,069 DEPOSITS PAYABLE 1,700 0 1,700 LONG-TERM DEBT: Revenue bonds payable-unmatured 9,621,950 1;015,000 10,636,950 Less current portion above (466,250) (40,000) (506,250) Long-term debt -net 9,155,700 975,000 10,130,700 Total liabilities 9,930,770 1,122,699 11,053,469 FUND EQUITY: Contributed capital 2,055,100 2,770,834 4,825,934 Retained earnings: Reserved 339,500 100,000 439,500 Unreserved 3,595,704 (1,696,924) 1,898,780 Total fund equity 5,990,304 1,173,910 7,164,214 TOTAL LIABILITIES AND FUND EQUITY $ 15,921,074 $ 2,296,609 $ 18,217,683 43 CITY OF BLAIR, NEBRASKA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS ENTERPRISE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 OPERATING REVENUES: User fees $ 2,511,389 $ 599,015 $ 3,110,404 Sale of merchandise 14,220 0 14,220 Forfeited discounts 22,518 0 22,518 Other 4,586 26,403 30,989 Total revenues 2,552,713 625,418 3,178,131 EXPENSES: Personal services 557,943 237,164 795,107 Operating expenses 673,376 769,038 1,442,414 Materials and supplies 619,692 52,438 672,130 Rental expense 41,739 833 42,572 Depreciation 536,986 111,390 648,376 Total expenses 2,429,736 1,170,863 3,600,599 OPERATING INCOME (LOSS) 122,977 (545,445) (422,468) OTHER REVENUE (EXPENSE): Utility district construction (39,050) (56,078) (95,128) Interest income 39,065 10,155 49,220 Interest expense (403,881) (50,284) (454,165) Bonding costs 0 0 0 Operating transfers - in 39,050 56,078 95,128 Operating transfers - out (60,000) 0 (60,000) NET INCOME (LOSS) (301,839) (585,574) (887,413) RETAINED EARNINGS (DEFICIT) Sept 30, 2001 4,237,043 (1,011,350) 3,225,693 RETAINED EARNINGS (DEFICIT) Sept 30, 2002 $ 3,935,204 $ (1,596,924) $ 2,338,280 44 CITY OF BLAIR, NEBRASKA COMBINING STATEMENT OF CASH FLOW ENTERPRISE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 CASH FLOW FROM OPERATIONS: Net income (loss) Adjustment to reconcile net income to net cash from operations: Depreciation Decrease (increase) in accounts receivable - user fees Decrease (increase) in accounts receivable - other Decrease (increase) in inventory Decrease (increase) in prepaid expenses Increase (decrease) in accounts payable Increase (decrease) in accrued expenses Net cash provided (used) by operations CASH FLOW FROM NON -CAPITAL FINANCING Transfers - in Transfers - out Cash flow from (used by) non -capital financing CASH FLOW FROM CAPITAL AND RELATED FINANCING: Proceeds from long-term debt Payment of long-term debt Decrease (increase) in restricted assets Increase (decrease) in accrued interest payable Cash flow from (used in ) financing continued - $ (301,839) $ (585,574) $ (887,413) 536,986 111,390 648,376 (25,977) (2,593) (28,570) 2,022 0 2,022 15,406 0 15,406 (303) (212) (515) (165.849) 32,943 (132,906) (1,118) 0 (1,118) 59,328 (444,046) (384,718) 0 0 0 0 0 0 0 0 0 333,649 (418,750) 0 (23,728) (108,829) 45 0 (40,000) 0 (840) (40,840) 333,649 (458,750) 0 (24,568) (149,669) CITY OF BLAIR, NEBRASKA COMBINING STATEMENT OF CASH FLOW ENTERPRISE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Water Sewer Total CASH FLOW FROM INVESTING: Purchase of property $ (417,618) $ (2,516) $ (420,134) Decrease (increase) in accrued interest receivable 1,065 2,405 3,470 Cash flow from (used in ) investing (416,553) (111) (416,664) NET INCREASE (DECREASE) IN CASH (466,054) (484,997) CASH AND CASH EQUIVALENTS Beginning of the period 1,382,567 625,519 2,008,086 CASH AND CASH EQUIVALENTS End of the period $ 916,513 $ 140,522 $ 1,057,035 INTEREST PAID $ 427,609 $ 51,123 $ 478,732 46 continued - 47 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL - ENTERPRISE FUND - WATER FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Variance Favorable Budget Actual (Unfavorable) OPERATING REVENUES: User fees $ 2,410,000 $ 2,511,389 $ 101,389 Sale of merchandise 16,000 14,220 (1,780) Forfeited discounts 16,000 22,518 6,518 Other 7,500 4,586 (2,914) Total revenues 2,449,500 2,552,713 103,213 EXPENSES: Personal services: Salaries 413,071 403,144 9,927 FICA 31,600 28,792 2,808 Workman's compensation 7,200 8,550 (1,350) HAL insurance 96,756 94,471 2,2x5 Retirement (city. share) 22,700 19,707 2,993 Unemployment,and disability 2,650 3,279 _ (629) Total 573,977 557,943 16,034 Operating expenses: Legal fees 11,600 9,360 2,240 Auditing 6,000 5,635 365 Consultants 66,000 53,581 12,419 Employee appreciation 600 40 560 Postage 6,600 6,258 342 Printing and publications 800 642 158 Computer programming 4,000 4,000 0 Schools, travel, and training 6,000 3,465 2,535 Dues 1,600 1,416 184 Utilities 350,000 288,712 61,288 Telephone 3,200 3,975 (775) Vehicle insurance 900 697 203 Liability insurance 1,600 1,704 (104) Buildings and contents insurance 6,000 7,326 (1,326) Employee bonds 100 0 100 Radio maintenance 600 2,089 (1,489) Office equipment maintenance 1,200 1,137 63 Motorized equipment maintenance 46,500 16,900 29,600 Building maintenance 28,000 40,264 (12,264) Major maintenance 145,000 178,966 (33,966) Contingent reserve 6,000 0 6,000 Electronic maintenance 2,000 9,773 (7,773) Carexpense 900 739 161 Gateway development 20,000 20,000 0 Bad accounts 3,000 10,822 (7,822) Contract mowing 8,125 5,875 2,250 Total 726,325 673,376 52,949 continued - 47 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL - ENTERPRISE FUND - WATER ENTERPRISE FUND - WATER FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 continued - Variance Favorable Budget Actual (Unfavorable) EXPENSES: Materials and supplies: Office supplies $ 5,500 $ 6,731 $ (1,231) Janitorial supplies 500 483 17 Shop supplies 2,300 2,673 (373) Chemicals 370,000 352,791 17,209 Meters 40,400 23,459 16,941 Water lines 200,000 187,337 12,663 Supplies for inventory 1,000 20,659 (19,659) Gas, oil and diesel 5,000 10,826 (5,826) Uniforms 1,100 1,873 (773) Small tools 1,600 2,590 (990) Payment to OPPD 1,000 2,346 (1,346) Other materials and supplies 2,100 7,924 (5,824) Total 630,500 619,692 10,808 Rental expense 1,400 41,739 (40,339) Total expenses 1,932,202 1,892,750 39,452 OPERATING INCOME (LOSS) BEFORE DEPRECIATION 517,298 659,963 142,665 DEPRECIATION 0 (536,986) (536,986) OPERATING INCOME (LOSS) 517,298 122,977 (394,321) OTHER REVENUES (EXPENSES): Water district construction (50,000) (39,050) 10,950 Interest income 55,000 39,065 (15,935) Interest expense (430,658) (403,881) 26,777 Bonding costs 0 0 0 Operating transfers - in 50,000 39,050 (10,950) Operating transfers - out (60,000) (60,000) 0 NET INCOME (LOSS) $ 81,640, $ (301,839) $ (383,479) J 48 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL - ENTERPRISE FUND - SEWER FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 OPERATING REVENUES: Userfees Other revenue Total revenues EXPENSES: Personal services: Salaries FICA Workman's compensation HAL insurance Retirement (city share) Unemployment and disability Total Operating expenses: Legal Auditing Consultants/engineering Employee appreciation Postage Printing and publication Computer programming School, travel, and training Dues Utilities Telephone Insurance Maintenance Car expense Contract mowing Sewer lines Total Materials and supplies Rental expense Total expenses OPERATING INCOME (LOSS) BEFORE DEPRECIATION DEPRECIATION OPERATING INCOME (LOSS) OTHER REVENUE (EXPENSE): Sewer district costs Bond costs Interest income Interest expense Transfers - in NET INCOME (LOSS) Budget $ 575,000 n 188,976 14,458 4,500 35,560 8,800 1,240 253,534 2,400 2,700 66,000 400 4,200 200 3,200 2,250 500 44,000 1,100 6,900 44,300 900 8,125 530,000 717,175 67,000 1,000 1,038,709 (463,709) A (463,709) (50,000) 0 20,000 (51,122) 50,000 (494,831) ►.Le A _1..,.1 $ 599,015 26,403 625,418 173,831 13,455 5,073 34,760 8,476 1,569 237,164 1,950 2,518 32,483 40 3,780 0 3,200 879 30 37,412 1,412 6,275 63,622 422 10,575 604,440 769,038 52,438 Ono (434,055) (111,390) (545,445) (56,078) 0 10,155 (50,284) 56,078 $ (585,574) Var. Favorable (Unfavorable) $ 24,015 26,403 50,418 15,145 1,003 (573) 800 324 (329) 450 182 33,517 360 420 200 0 1,371 470 6,588 (312) 625 (19,322) 478 (2,450) (74,440) (51,863) 14,562 A l" 29,654 (111,390) (81,736) (6,078) 0 (9,845) 838 6,078 $ (90,743) CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND REVENUES BUDGET AND ACTUAL FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 50 Variance Favorable Budget Actual (Unfavorable) REVENUES: Taxes: Property taxes $ 785,748 $ 774,803 $ (10,945) Motor vehicle taxes 73,000 100,682 27,682 Interest on taxes 4,000 3,214 (786) Receipts in lieu of taxes 50,000 52,561 2,561 State aid 99,500 95,271 (4,229) Municipal equalization 11,600 15,481 3,881 Carline and vehicle prorate 6,000 5,845 (155) Homestead relief 0 36,262 36,262 Franchise tax 140,000 98,940 (41,060) Total 1,169,848 1,183,059 13,211 Charges for services: Business licenses and permits 133,660 118,824 (14,836) Library 12,000 1.3,544 1,544 Equipment rental 0 3,909 3,909 Cemetery lots 14,000 5,670 (8,330) Grave openings 20,000 22,700 2,700 Swimming pool fees 39,000 0 (39,000) Other fees and charges 0 0 0 Sales of fireworks 20,000 24,551 4,551 RV park 4,200 4,099 (101) Total 242,860 193,297 (49,563) INTEREST INCOME 16,800 5,884 (10,916) OTHER REVENUES: State aid -library 1,650 1,540 (110) State grants 5,000 0 (5,000) Federal grants 854,400 572,077 (282,323) Donations 5,000 42,956 37,956 Reimbursement 61,900 64,588 2,688 Sale of assets 0 9,905 9,905 Other miscellaneous revenue 5,000 5,784 784 Total 932,950 696,850 (236,100) TOTAL REVENUES $ 2,362,458 $ 2,079,090 $ (283,368) 50 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL - ADMINISTRATION DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 E Variance r Favorable Budget Actual (Unfavorable) i PERSONAL SERVICES: Salaries $ 103,220 $ 79,192 $ 24,028 Social Security 7,896 5,659 2,237 r ' Employee's insurance 71,245 63,970 7,275 Retirement 4,900 2,722 2,178 OPERATING EXPENSES: Legal 21,600 22,630 (1,030) Auditing 1,200 1,079 121 Civil defense 800 752 48 Consulting 40,000 37,293 2, 707 Custodial services 4,200 3,920 280 Employee appreciation 1,000 0 1,000 Postage 4,000 2,338 1,662 Printing and publications 7,500 8,595 (1,095) Training 7,200 9,169 (1,969) ( Dues 8,500 13,140 (4,640) -- Election expenses 500 467 33 Programming 5,900 6,977 (11077) City utilities 7,200 4,999 .2,201 Telephone 6,000 6,513 (513) Travel expense 6,800 6,414 386 Insurance and bonds 4,200 4,374 (174) Newsletter 3,600 830 2,770 Maintenance 8,000 8,992 (992) Tree removal 18,000 12,605 5,395 City cleanup 11,000 10,594 406 Chamber of Commerce 1,500 1,500 0 Car expense 4,920 4,337 583 County Treasurer's fees 0 8,068 (8,068) In Lieu of taxes 16,400 15,205 1,195 Miscellaneous 500 357 143 Grant expenses 21,600 21,755 (155) Cargill grant 750,000 500,000 250,000 SUPPLIES 10,700 13,178 (2,478) ( RENTALEXPENSES: Office equipment 1,200 1,527 (327) CAPITAL OUTLAY: Sirens 25,150 24,206 944 Office equipment 15,500 8,557 6,943 TOTALS $ 1,201,931 $ 911,914 $ 290,017 r 51 t CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL CONTINGENCY ALLOWANCE FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 CONTINGENT RESERVE: Study - Law Enforcement Building TOTAL CAPITAL OUTLAY: N/A TOTAL 52 Variance Favorable Budget Actual (Unfavorable) $ 20,000 $ 1,813 $ 18,187 20,000 1,813 18,187 0 0 0 $ 20,000 $ 1,813 $ 18,187 52 53 CITY OF BLAIR, NEBRASKA X / SCHEDULE {}FGENERAL FUND EXPENDITURES BUDGET AND ACTUAL POLICE DEPARTMENT � Variance Favorable Budget Aotun| x PERSONAL SERVICES: Salaries $ 022.731 $ 621.870 $ 881 Social Security 47.039 40.480 1.179 i Employee's insurance 142.134 148.447 (8,313) Retirement ` 30.020 14'803 24.217 � OPERATING - Legal 48O0 . 4787 . ` ' ��7> Auditing 1.150 1.079 71 « Employee appreciation U O O » Postage 500 574 (74) Printing and publications 850 729 (70) Programming1.�00 2.0QU (599) K � Drug task force 47000 1.817 2.183 Training 6.800 6.132 408 � Telephone 1508 . 1 .804 (304) Travel 3'508 3.919 (410) Utilities 1.200 2.356 (1.156) Dues 300 733 (433) � Insurance 500 400 100 MAPA testing 70U0 . 7087 . (087 ) ` Maintenance 1'300 2.387 (1.087) k Medical exams 1G.258 16,031 (681) � ^ Corexpensa 1.800 2,285 (485) Wellness program ' 1.500 1.501 (1) & Miscellaneous D 1'000 850 150 ^ / 800 1.651 (851) SUPPLIES: Supplies 13.350 11.030 2.311 �^ Gas and oil 12.000 0.795 2.205 Uniforms 12.000 14.552 (2.552) ` Ammunition and range 1.500 1.803 (303) � . SafetyEquipnnont/Tna{ning 2.800 2.212 388 Supp|\ea-GRANT 550 898 (348) : RENTAL E%PENSES - 19.000 18.755 2.245 BONDING COSTS ' 0 13.410 (13,410) ` CAPITAL OUTLAY: � Office equipment 10.200 2.685 7.515 « ' Motor vehicles 30.000 35,578 (5.578) - Building 1,600,000' 426,233 1,173,767 » TOTALS $ 2,607,774 1,426,271 1,181,503 53 PERSONAL SERVICES: Salaries Social Security Employee's insurance Retirement OPERATING EXPENSES: Legal Auditing Engineering Employee appreciation Printing and publications Programming Training Travel Dues Utilities Telephone Insurance Maintenance Contract mowing Miscellaneous SUPPLIES Operating supplies Gas and oil Uniforms Small tools Sand, gravel and rock RENTALEXPENSES- CAPITAL OUTLAY Equipment Paving TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL CEMETERY FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 54 Variance Favorable Budget Actual (Unfavorable) $ 54,573 $ 50,198 $ 4,375 4,175 3,745 430 15,278 15,614 (336) 2,520 2,569 (49) 825 780 45 120 120 0 200 120 80 100 0 100 250 204 46 2,400 141 2,259 350 165 185 75 0 75 100 90 10 2,800 1,750 1,050 1,200 1,022 178 1,130 1,164 (34) 5,200 4,000 1,200 24,500 22,968 1,532 0 0 0 1,760 956 804 1,600 754 846 420 586 (166) 300 0 300 450 324 126 16,400 13,750 2,650 0 0 0 7,000 6,860 140 $ 143,726 $ 127,880 $ 15,846 54 OPERATING EXPENSES Legal Auditing Printing and publications Telephone Utilities Insurance Maintenance Travel Training Miscellaneous SUPPLIES Operating supplies Gas and oil Safety equipment Miscellaneous CAPITAL OUTLAY Equipment Building TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL FIRE DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 55 Variance Favorable Budget Actual (Unfavorable) $ 800 $ 780 $ 20 240 240 0 230 2 228 5,500 4,027 1,473 28,000 16,483 11,517 12,350 12,265 85 12,100 14,778 (2,678) 50 0 50 2,400 1,893 507 100 0 100 7,800 2,162 5,638 2,200 1,282 918 5,000 4,167 833 0 0 0 10,851 0 10,851 0 3,530 (3,530) $ 87,621 $ 61,609 $ 26,012 55 PERSONAL SERVICES: Salaries Social Security Employee's insurance Retirement OPERATING EXPENSES: Legal Auditing Employee appreciation Printing and publications Training Dues Travel Utilities Telephone Insurance Maintenance Contract mowing Miscellaneous SUPPLIES Operating supplies Gas and oil Small tools Playground equipment Miscellaneous CAPITAL OUTLAY Paving Equipment TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL PARK DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30,_2002 Variance Favorable Budget Actual (Unfavorable) $ 72,203 $ 65,187 $ 7,016 5,524 4,883 641 14,683 14,895 (212) 2,320 2,517 (197) 800 780 20 120 120 0 100 0 100 520 247 273 450 219 2.31 300 139 161 150 49 101 5,800 5,425 375 900 847 53 1,550 1,631 (81) 18,350 22,250 (3,900) 24,500 22,995 1,505 100 106 (6) 2,785 3,252 (467) 2,100 1,528 572 400 508 (108) 6,500 6,223 277 0 0 0 56,200 23,344 32,856 1,600 1,059 541 $ 217,955 $ 178,204 $ 39,751 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL LIBRARY FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Variance I Favorable Budget Actual (Unfavorable) PERSONAL SERVICES: Salaries $ 95,423 $ 88,556 $ 6,867 E Social Security 7,300 6,576 724 Employee's insurance 20,796 19,739 1,057 Retirement 4,770 3,920 850 OPERATING EXPENSES: Legal 800 780 20 Auditing 380 380 0 Employee appreciation 600 0 600 Postage 750 591 159 Dues 500 410 90 Printing and publications 500 415 85 Utilities 13,000 9,834 3,166 Telephone 2,000 542 1,458 Travel 500 402 98 Training 400 315 85 n Insurance 1,100 1,342 (242) Maintenance 28,500 15,413 13,087 Custodial services 2,600 2,520 80 i SUPPLIES Supplies 2,800 2,971 (171) r Library materials 37,900 34,583 3,317 CAPITAL OUTLAY Office equipment 6,500 5,568 932 f TOTALS $ 227,119 $ 194,857 $ 32,262 r F 4 t 57 PERSONAL SERVICES: Salaries Social Security Employee's insurance OPERATING EXPENSES: Auditing Dues Professional fees Printing and publications Utilities Telephone Insurance Maintenance Recreational support Fireworks Contract mowing SUPPLIES Gas and oil Recreation supplies Other supplies CAPITAL OUTLAY Equipment Fence TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL SUPERVISED RECREATION FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 300 2,000 750 0 7,000 $ 53,305 58 398 3,328 233 0 5,897 $ 47,301 (98) (1,328) 517 0 1,103 $ 6,004 Variance Favorable Budget Actual (Unfavorable) $ 8,000 $ 0 $ 8,000 740 0 740 510 0 510 120 120 0 35 0 35 0 0 0 100 0 100 4,700 6,781 (2,081) 350 379 (2.9) 1,250 2,101 (851) 6,000 4,089 1,911 14,000 15,000 (1,000) 5,500 5,000 500 1,950 3,975 (2,025) 300 2,000 750 0 7,000 $ 53,305 58 398 3,328 233 0 5,897 $ 47,301 (98) (1,328) 517 0 1,103 $ 6,004 PERSONAL SERVICES: Salaries Social Security Employee's insurance OPERATING EXPENSES: Auditing Consulting Printing and publications Utilities and telephone Insurance Maintenance State sales tax Miscellaneous SUPPLIES Chemicals Miscellaneous CAPITAL OUTLAY Pool lift TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL SWIMMING POOL FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2002 ffi 5,500 $ 69,786 59 5,000 1,357 5,980 $ 46,836 1,000 (757) (480) $ 22,950 Variance Favorable Budget Actual (Unfavorable) $ 34,819 0 $ 34,819 2,817 0 2,817 410 0 410 100 $ 100 0 1,000 200 800 400 0 400 3,840 4,047 (207) 800 910 (110) 12,000 29,193 (17,193) 1,200 49 1,151 300 0 300 ffi 5,500 $ 69,786 59 5,000 1,357 5,980 $ 46,836 1,000 (757) (480) $ 22,950 PERSONAL SERVICES: Salaries Social Security Employee's insurance Retirement OPERATING EXPENSES: Legal Auditing Employee appreciation Printing and publications Travel Training Dues Telephone Car expense Maintenance Miscellaneous SUPPLIES Office supplies Books and maps CAPITAL OUTLAY Equipment TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL ZONING FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Budget $ 45,921 3,515 12,922 2,600 Actual $ 42,522 3,030 12,555 2,377 Variance Favorable (Unfavorable) $ 3,399 485 367 223 1,200 780 420 100 100 0 100 25 75 1,800 1,419 381 800 298 502 1,200 949 251 750 275 475 1,000 765 235 3,600 3,711 (111) 0 0 0 0 0 0 900 1,533 (633) 2,500 968 1,532 0 0 0 $ 78,908 $ 71,307 $ 7,601 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL ANIMAL CONTROL FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Variance Favorable Budget Actual (Unfavorable) PERSONAL SERVICES: Salaries $ 37,558 $ 30,836 $ 6,722 Social Security 2,874 2,219 655 Employee's insurance 11,244 11,687 (443) Retirement 1,750 1,678 72 OPERATING EXPENSES: Legal 1,000 780 220 Auditing 120 120 Printing and publications 315 315 0 - Travel 100 73 27 Training 300 0 300 Utilities 3,500 2,778 722 Telephone 850 886 (36) Insurance 900 405 495 Maintenance 1,500 366 1,134 Miscellaneous 50 140 (90) C SUPPLIES Gas and oil 1,200 2,043 (843) ( Supplies 3,300 3,006 294 Uniforms 700 1,224 (524) Miscellaneous 0 0 0 i CAPITAL OUTLAY Equipment 0 0 p Building 0 21,637 (21,637) F { TOTALS $ 67,261 $ 80,193 $ (12,932) FG h r l F N l G 61 Animal control Library Park Police - GREAT Police - DARE Police enforcement grant Employee appreciation Animal control shelter TOTAL CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL DONATEDFUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2002 Budget $ 1,699 18,484 100 96 2,203 1,016 2,583 27,010 $ 53,191 M $ 710 1,878 0 0 0 0 1,816 27,287 $ 31,691 Variance Favorable (Unfavorable) $ 989 16,606 100 96 2,203 1,016 767 (277) $ 21,500 CITY OF BLAIR, NEBRASKA 3 SCHEDULE OF TRANSFERS FOR THE YEAR ENDED SEPTEMBER 30, 2002 TRANSFER INTO DEBT CAPITAL GENERAL SERVICE IMPROVEMENT STREET SEWER WATER TRANSFER FROM: General $ 0 $ 10,851 $ 0 $ 0 $ 0 $ 0 Debt Service 0 0 0 585,477 47,210 36,522 Insurance 20,000 0 0 0 0 0 Capital Improvement 331,815 0 0 0 0 0 Street 0 0 7,799 0 8,868 2,528 Water 60,000 0 0 0 0 0 ` M.I.R. F. 0 33,334 0 0 0 0 Keno 3,530 10,000 0 0 0 0 TOTAL TRANSFERS $ 415,345 $ 54,185 $ 7,799 $ 585,477 $ 56,078 $ 39,050 63 rFll CFRT111FD PUITIC nCcoulrrnN"1 S ;0 J `;C}[l"CSC 'T I�I.,F I Fill 0 A W)008)C)i I i('l:: December 31, 2002 Honorable Mayor and Members of the City Council City of Blair, Nebraska "Compliance and Internal Control over financial reporting" l Dear Gentlemen: C` I have audited the financial statements of the City of Blair, Nebraska, as of and for the years ended September 30, 2001 and 2002, and have issued my report thereon dated December 31, 2002. 1 conducted my audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether City of Blair's financial statements are free of material misstatement, I performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of my audit and, accordingly, I do not express such an opinion. The results of my tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing my audit, I considered City of Blair, State of Nebraska's internal control over financial reporting in order to determine my auditing procedures for the purpose of expressing my opinion on the general purpose financial statements and not to provide assurance on the internal control over financial reporting, However, I noted certain matters involving the internal control over financial reporting and its operation that I considered to be reportable conditions. Reportable conditions involve matters coming to my attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in my judgment could adversely affect the City of Blair, Nebraska's ability to record, process, summarize and report financial data consistent with the assertions of management in the general purpose financial statements. Reportable conditions are described in the accompanying schedule of findings and questioned costs as the lack of separation of duties. r: 64 Honorable Mayor and Members of the City Council Page 2 A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. My consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable conditions described above I consider to be material weaknesses. The condition, criteria, effect and cause is the lack of separation of duties due to the small size of the entity. This report is intended solely for the information and the use of the audit committee, management, others within the organization, City Council, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Edward W. Schroeder Certified Public Accountant 65 (IRAHI-D PUBLIC AC000N"TANT 190/1 ';NJTI 1 STRE11,"T' December 31, 2002 Honorable Mayor and Members the City Council City of Blair, Nebraska "Internal Control over Compliance for Major Programs" Gentlemen: 111FSIDI:f\1CI:: 0010 _) d G (11, -5 25,3 (elf)?) (1�6p 10< 0 I have audited the compliance of the City of Blair with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the years ended September 30, 2001 and 2002. The City of Blair's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the City of Blair's management. My responsibility is to express an opinion on City of Blair's compliance based on my audit. I conducted my audit of compliance in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by Comptroller General of the United States and OMB Circular A-133, Audits of States and Local Governments and Non -Profit Organizations." Those standards and OMB Circular A-133 require that I plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements e referred to above that could have a direct and material effect on a major federal program i occurred. An audit includes examining, on a test basis, evidence about city of Blair's compliance with those requirements and performing such other procedures as I considered necessary in the circumstances. I believe that my audit provides a reasonable basis for my opinion. My audit does not provide a legal determination on the City of Blair's compliance with those requirements. In my opinion, the City of Blair complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended September r 30, 2002. Internal Control Over Compliance The management of the City of Blair is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing my audit, I considered the City of Blair's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. i { Honorable Mayor and Members the City Council Page 2 I noted certain matters involving the internal control over compliance and its operation that I consider to be reportable conditions. Reportable conditions involve matters coming to my attention relating to significant deficiencies in the design or operation of the internal control over compliance that, in my judgment, could adversely affect the City of Blair's ability to administer a major federal program in accordance with applicable requirements of laws, regulations, contracts and grants. Reportable conditions are described in the accompanying schedule of findings and questioned costs as item # 1. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. My consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would riot necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable conditions described above I consider to be material weaknesses. The condition, criteria, effect and cause is the lack of separation of duties due to the small size of the entity. This report is intended solely for the information and use of the audit committee, management, others within the organization, City Council, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Edward W. Schroeder Certified Public Accountant 67 s �w € Z W l OF-- X LU is i k "' ` 0O W Co o ~ a N ( Z .: S fyCyJ U) �: W q m m W W J h Z a w w 0W 0 m aLLw DUZ) J LL0 � z m 0 w I� O0_jQ D UJw UUP U O ii LL C� �- 2E Q fy Or -O O � z� a 0 (Dz J 0 O W LL 00 t`d O O 't Lo O O LO d- O O Cl)N d N O t` 00 c7 N00 — O tD M O O 00 06 C6 cli LO C6 O T w IL O `- co O ' J = U') LO O 11 M N 0A 6`> 6 ) ell I GO -1 � GPI I 6-, N N IC!N It O r— LO 00 C6 UJ cD O (fl z ch N Q 0O > O 00 O coX� o d. 0 N � W w IL O `- co O ' J = O O 11 O N 0A O O Z_ O N N IC!N It O r— LO 00 C6 UJ cD O (fl z O a C: O U Z_ C: � a Q a >` U F- + EF}- Z c W Co `�° wcn U v Z W O 0 U @ 2 O> U ,moo w m m LL I - F- _o W a) a) co c a� E z o. CL a �- 0) _ O a, LL c`a O O o !Y >C co _ C' M @ J u) I- C n. a) > a) N 0 0 Fn 0 0 co O •c c a z� z o a) a> cn 0 Z_ 0 _ c co Q. p z WU � coo c U -a a>>76 6 a o c c co Z E o ~ Z U •o o O c W, o W {-0 c Fn o a O 0 a) O@ O DUU 1-d = >0 Uj>UJ w � z N O O U) N Q � O W Q m W Z w W Q wW ❑ �( LL. W JLL❑ 00 O W LL W O -Q �o>- =w VU1=- U) ry 61� 1 1 6F) Q w O m O CD LO (Y) (p co LL z M O 61� 1 1 6F) Q w W L co cy� Q U ' LO LL z OW N (n IT U U Q CL CL O U) U) O CL Z = J J Z O ccu cca J < N In zLU D In ❑L.Li O O LL - �O O C z c O cn cn a z City of Blair, Nebraska Schedule of Findings and Questioned Costs Year ended September 30, 2002 FINANCIAL STATEMENTS: Type of auditor's report issued — Unqualified. INSTANCES OF NON-COMPLIANCE: No matters were noted. REPORTABLE CONDITIONS: Segregation of Duties — One important aspect of internal control is the f segregation of duties among employees to prevent an individual employee from handling duties which are incompatible. The investing and the posting of journal entries are done by the same person. access to accounting is available to the I person with budget responsibilities. Recommendation - We realize that with a limited number of office employees, segregation of duties is difficult. However, the City should review its control procedures to obtain the maximum internal control possible under the circumstances. Response — We will consider this. Conclusion — Response acknowledged. The City will segregate duties to the extent possible with existing personnel and utilize the council to provide additional control through review of financial transactions and reports. - continued - City of Blair, Nebraska Schedule of Findings and Questioned Costs Year ended September 30, 2002 - continued - FEDERAL AWARDS: Type of auditor's report issued — Qualified. INSTANCES OF NON-COMPLIANCE: No matters were noted. REPORTABLE CONDITIONS: Segregation of Duties -- One important aspect of internal control is the segregation of duties arnong employees to prevent an individual employee from handling duties which are incompatible. The investing and the posting of journal entries are done by the same person. Access to accounting is available to the person with budget responsibilities. Recommendation - We realize that with a limited number of office employees, segregation of duties is difficult. However, the City should review its control procedures to obtain the maximum internal control possible under the circumstances. Response — We will consider this. Conclusion — Response acknowledged. The City could segregate duties to the extent possible with existing personnel and utilize the council to provide additional control through review of financial transactions and reports. IDENTIFICATION OF MAJOR PROGRAMS: CFDA# NAME 66.468 Drinking Water State Revolving Loans 14.228 Community Development Block Grant DOLLAR THRESHOLD: $300,000 AUDITEE WAS NOT A LOW-RISK AUDITEE. 71 FORM SF -SAC OMB No. 0348-0057 U.S. DEPT. OF COMM.- Econ, and Stat. Admin.- U.S. CENSUS BUREAU ACTING AS COLLECTING AGENT FOR . W_zu4Uu71 Vtrll.0 Vr mr+tvruunuvi r.w w�. Data Collection Form for Reporting on AUDITS OF STATES, LOCAL GOVERNMENTS, AND NON-PROFIT ORGANIZATIONS for Fiscal Year Ending Dates On or After January 1, 2001 '' •, -4 ` Federal Audit Clearinghouse ��" Complete this form, as required by OMB Circular A-133, "'Audits 1201 E. 10th Street of States; Local Governments, and Non -Profit Organizations.' Jeffersonville, IN 47132 Is GENERAL INFORMATION (To be completed by auditee, except for Item 7) 1. Fiscal period ending date for this submission 2. Type of Circular A-133, audit Month Day Year Fiscal Period End Dates Must 09 / 30 / 02 Be On or After January 1, 2001 1 [2 Single audit 2 E Program -specific audit 3. Audit period covered FEDERAL 4. Date received by Federal clearinghouse 1 ® Annual s ❑ Other- Months GOVERNMENT 2 El Biennial - USE ONLY 5. Employer Identification Number (EIN) b. Are multiple EINs covered in this report? 1 ❑ Yes 2 ® No 7 6 0 0 6 10 6 If Part 1, Item 5b = "Yes," complete Part 1, Item 5c sheet on Page 4) a. Auditee EIN (Complete the continuation 6. AUDITEE INFORMATION 7. AUDITOR INFORMATION (To be completed by auditor) a. Auditee name — a. Auditor name I i Ci_t�L_of Blair I Edward W. Scher ;oder,_2PN b. Auditor address (Number and street) b. Auditee address (Number and street) 218 South 16th Street 1904 South City City Blair Blair ' StateZIP + 4 Code T8O State ZIP + 4 Code i _ NE 0 8 NE 6 800 c. Auditee contact c. Auditor contact Name Name Rodney Storm Edward W. Schroeder,_CPA Title Title Administrator President d. Auditee contact telephone d. Auditor contact telephone ( 402) 426 — 4191 ( 402) 426 — 4080 e. Auditee contact FAX (Optional) e. Auditor contact FAX (Optional) ( ) — ( 402) 426 — 9340 f. Auditee contact E-mail (Optional) f. Auditor contact E-mail (Optional) g. AUDITEE CERTIFICATION STATEMENT - This is g. AUDITOR STATEMENT - The data elements and to certify that, to the best of my knowledge and information included in this form are limited to those belief, the auditee has: (1) engaged an auditor to Prescribed by OMB Circular A-133. The information perform an audit in accordance with the provisions of included in Parts II and III of the form, except for OMB Circular A-133 for the period described in Part I, Part III, Items 8, 9, and 10, was transferred from the Items 1 and 3; (2) the auditor has completed such auditor's report(s) for the period described in Part I, audit and presented a signed audit report which Items 1 and 3, and is not a substitute for such states that the audit was conducted in accordance reports. The auditor has not performed any auditing with the provisions of the Circular; and, (3) the procedures since the date of the auditor's report(s). A information included in Parts 1, 11, and III of this data copy of the reporting package required by OMB collection form is accurate and complete. I declare Circular A-133, which includes the complete auditor's that the foregoing is true and correct. report(s), is available in its entirety from the auditee at the address provided in Part I of this form. As required by OMB Circular A-133, the information in Parts II and III of this form was entered in this form by the auditor based on information included in the Signatu of certifying icial Date reporting package. The auditor has not performed any additional auditing procedures in connection with Month Day Year 7 eS the completion of this form. Printed me/Title of certifying official Signature of auditor C Date Month Day Year 72 EIN: 4 7 6 0 =1 0 _6 8.. Did the auditee expend more than $25,000,000 in Federal awards during the fiscal year? (Mark (X) one box) 1 ❑ Yes - Identify Cognizant Agency in Part I, Item 9 2 ® No - SKIP to Part 11, Item 1 9. Indicate which Federal awarding agency provided the predominant amount of direct funding in fiscal year 2000. (Mark (X) one box) However, if cognizance has been reassigned, see instructions. 02 ❑ Agency for International st ❑ Energy 14 ❑ Housing and Urban 47 ❑ National Science Development ss ❑ Environmental Protection Development Foundation ❑ Interior 20 ❑ Transportation to ❑ Agriculture Agency 15 11 ❑ Commerce 83 ❑ Federal Emergency is ❑ Justice ❑ Other- Specify: 12 ❑ Defense Management Agency 17 ❑ Labor s4 ❑ Education 93 ❑ Health and Human Services FINANCIAL STATEMENTS (To be completed by auditor) 1. Type of audit report (Mark (X) one box) 1 KI Unqualified opinion 2 ❑ Qualified opinion 3 ❑ Adverse opinion 4 ❑ Disclaimer of opinion 2. Is a "going concern" explanatory paragraph included in the audit report? 1 ❑Yes 2lNo 3. Is a reportable condition disclosed? 1 M Yes 2 ❑ No - SKIP to Item 5 4. Is any reportable condition reported as a material weakness? _ 1 (5' Yes 2 ❑ No 5. Is a material noncompliance disclosed? 1 ❑ Yes 2 2 No FEDERAL PROGRAMS (To be completed by auditor) 1. Type of audit report on major program compliance 1 ❑ Unqualified opinion 2 M Qualified opinion 3 ❑ Adverse opinion 4 ❑ Disclaimer of opinion 2. Does the auditor's report include a statement that the auditee's financial statements include departments, agencies, or other organizational units expending greater than $300,000 in Federal awards that have separate A-133 audits which are not included 1 Yes 2 No in this audit? (AICPA SOP 98-3 chapter 10) 3. What is the dollar threshold to distinguish Type A and Type B programs? (§_ .520(b)) S 300, 000. 00 4. Did the auditee qualify as a low-risk auditee? (§_ .530) 1 ❑ Yes 2 ® No 5. Is a reportable condition disclosed for any major program? (§ _ .510(a)(1)) 1 E Yes 2 E No - SKIP to Item 7 6. Is any reportable condition reported as a material weakness? (§ _ .510(a)(1)) 112 Yes 2 ❑ No 7. Are any known questioned costs reported? (§ _ .510(a)(3) or (4)) 1 ❑ Yes 2 [2 No S. Was a Summary Schedule of Prior Audit Findings prepared? 0_.315(b)) 1 ❑ Yes 2 ® No 9. Indicate which Federal agency0es) have current year audit findings related to direct funding or prior audit findings shown in the Summary Schedule of Prior Audit Findings related to direct funding. (Mark (X) all that apply or None) 02 ❑ Agency for International 83 ❑ Federal Emergency 43 ❑ National Aeronautics and 96 ❑ Social Security Development Management Agency Space Administration Administration to ❑ Agriculture 39 ❑ General Services 89 ❑ National Archives and 19 ❑ State 23 ❑ Appalachian Regional Administration Records Administration 20 ❑ Transportation Commission 93 ❑ Health and Human Services 05 ❑ National Endowment for 21 ❑ Treasury 11 ❑ Commerce to Housing and Urban the Arts ❑ g El National Endowment for 82 El United States sa El Corporation for National Development os the Humanities Information Agency' and Community Service o3 ❑ Institute for Museum ❑ National Science 64 ❑ Veterans Affairs . 12 ❑ Defense Services a7 Foundation 00 ® None s4 El Education 15 El Interior o7 ❑ Office of National Drug ❑Other —Specify: is ❑ Justice a1 ❑ Energy Control Policy ss ❑ Environmental n El Labor 59 ❑ Small Business Protection Agency os ❑ Legal Services Corp Administration Each agency identified is required to receive a copy of the reporting package. In addition, one copy each of the reporting package is required for: • the Federal Audit Clearinghouse archives ................................... M • and, if not marked above, the cognizant agency (if identified in Part I, Item 9) .......... ❑ - .. I _I -- — L_..__ Y-_, a .,",.. -4 —i—It t1,ic nnmhpr of rpnnrtinn narkanes / Page 2 73 FORM SF -SAC (3-20-2001) Z to C� Qct 0Ll- -o mE Q`c 0'O W� LJ.JwZ z CL, q — z O E in a_ QLL,JU a) c O n. CL o c c ° q� Loin v 6 n y G O C O O O C O O z1=Z c a {- 0 cr QC,W cc C o .- W—z _ e �. ZUq Q a o O rC. N 0 y .. O . y- O tn. 4) O N 0 0 to O O O a) 0 N O O fA 4) O J U O O v o G C O }Z 4) }Z N }Z }Z >-Z }Z }Z > Z }Z- }Z qQ Zp, o� E - 2 ®❑ ❑ ❑.® p ❑� ❑[D q ❑E 1:1 in ❑❑ m 7 ua N r N r N. r N r N r N r. 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