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FY2001 Audit Report City
CITY OF BLAIR, NEBRASKA SEPTEMBER 30, 2001 CITY OF BLAIR, NEBRASKA TABLE OF CONTENTS Paqe INDEPENDENT AUDITORS' REPORT 1-2 COMBINED STATEMENTS: Combined Balance Sheet - All Fund Types and Account Groups 3-4 Combined Statement of Revenue, Expenditures and Changes in Fund Balance - All Government Fund Types 5-6 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund 7 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Debt Service Fund 8 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Special Revenue Fund 9 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Capital Improvement Fund 10 Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balance - Budget and Actual - AII Proprietary Fund Types and Similar Trust Funds 11 General Fixed Assets Account Group: Statement of General Fixed Assets 12 Statement of Changes in General Fixed Assets 13 General Long -Term Debt Account Group: Statement of General Obligation Bonds Principal and Interest Requirements by Year of Maturity 14 Statement of Changes in General Long -Term Debt 15 Combined Statement of Cash Flow - All Proprietary Fund Types and Similar Trust Funds 16 Comparative Combined Balance Sheets - General and Special Revenue Funds 17 Comparative Combined Balance Sheets - Debt Service and Capital Improvement Funds 18 Comparative Combined Balance Sheets - Enterprise and General Insurance Funds 19 Comparative Combined Balance Sheets - General Fixed Assets and General Long -Term Debt 20 Comparative Combined Statement of Revenues, Expenditures And Changes in Fund Balances - General and Special Revenue Funds 21 CITY OF BLAIR, NEBRASKA TABLE OF CONTENTS Paqe Comparative Combined Statement of Revenues, Expenditures And Changes in Fund Balances - Debt Services and Capital Improvements Funds 22 Comparative Combined Statement of Revenues, Expenditures And Changes in Retained Earnings/Fund Balances - Enterprise and Insurance Funds 23 NOTES TO FINANCIAL STATEMENTS 24-32 SPECIAL REVENUE FUNDS: Combining Balance Sheet 33 Combining Schedule of Revenues, Expenditures and Changes in Fund Balances - Special Revenue Funds 34-35 Individual Statement of Gross Proceeds Distribution and Changes in Fund Balance - Budget and Actual - Special Revenue Funds - Keno Fund 36 Individual Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Street Fund 37-38 Individual Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - M.I.R.F Fund 39 Individual Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Sales Tax Fund 40 Individual Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Revolving Loan Fund 41 ENTERPRISE FUNDS: Combining Balance Sheet 42-43 Combining Statement of Revenues, Expenses, and Changes in Retained Earnings 44 Combining Statement of Cash Flow 45-46 Individual Statement of Revenues and Expenses - Budget and Actual - Water 47-48 Individual Statement of Revenues and Expenses - Budget and Actual - Sewer 49 SUPPORTING SCHEDULES: Schedule of General Fund Revenues - Budget and Actual 50 Schedule of General Fund Expenditures - Budget and Actual - Administration Department 51 Schedule of General Fund Expenditures - Budget and Actual - Contingency Allowance 52 } CITY OF BLAIR, NEBRASKA TABLE OF CONTENTS Paqe Schedule of General Fund Expenditures - Budget and Actual - Police Department 53 Schedule of General Fund Expenditures -Budget and Actual - Cemetery 54 Schedule of General Fund Expenditures - Budget and Actual - Fire Department 55 Schedule of General Fund Expenditures - Budget and Actual - Park Department 56 Schedule of General Fund Expenditures -Budget and Actual - Library 57 Schedule of General Fund Expenditures - Budget and Actual - Supervised Recreation 58 Schedule of General Fund Expenditures -Budget and Actual - Swimming Pool 59 Schedule of General Fund Expenditures - Budget and Actual - Zoning 60 Schedule of General Fund Expenditures - Budget and Actual - Animal Control 61 Schedule of General Fund Expenditures -Budget and Actual - Donated Funds 62 Schedule of Transfers 63 Compliance and Internal Control over Financial Reporting 64-65 Internal Control over Compliance For Major Programs 66-67 Schedule of Federal Awards 68-69 Schedule of Findings and Questioned Costs 70-71 Data Collection Form 72-74 190r1 SOUTH STREET BOX 4((')G BLAIR, NEBRASKA 68008 Honorable Mayor and Members of the City Council City of Blair, Nebraska Gentlemen: dl)l cERTIrICD PUBLIC ACCOUNTANT December 19, 2001 "Independent Auditor's Report" RG>IDF1 N('L: ( IO2) I6 8)-5l,'> i orFI(`e: (dV) 426 4060 I have audited the accompanying general-purpose financial statements arid the combining, individual fund, and account group statements of the City of Blair, Nebraska as of and for the years ended September 30, 2000 and 2001, as listed in the table of contents. These financial statements are the responsibility of the City of Blair's management. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. I believe that my audit provides a reasonable basis for my i opinion. In my opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Blair, Nebraska as of September 30, 2000 and 2001, and the results of its operations and the cash flows of its proprietary fund types and nonexpendable trust funds for the years then ended in conformity with generally accepted t; accounting principles generally accepted in the United States of America. Also, in my opinion, the combining, individual fund, and account group financial statements referred to above present fairly, in all material respects, the financial position of each of the individual funds and account groups of the City of Blair, Nebraska, at September 30, 2000 and September 30, 2001, and the results of operations of such funds and the changes in cash flow of the individual proprietary funds for the years then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, I have also issued my report dated December 19, 2001 on my consideration of the City of Blair's internal control over financial reporting and my tests of its compliance with certain provisions of laws, regulations, contracts and ,. grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. t Mayor and Members of the City Council December 19, 2001 Page 2 My audit was performed for the purpose of forming an opinion on the general-purpose financial statements of City of Blair, Nebraska, taken as a whole and the combining, individual fund, and account group statements. The accompanying supplemental schedules and schedule of expenditures of federal awards listed in the forgoing table of contents are presented for the purpose of additional analysis as required by the U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments and Non -Profit Organizations and are not a required part of the general-purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and, in my opinion, is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole. Edward W. Schroeder Certified Public Accountant U) a_ D O C7 I— z D O U U a Q � z iC w L11 uj F}- N Z 06 jm U- Q � J J E � a � LL O Lu i- LU W = U U z ED 0 W z m O U 0 COOCCOO O O a) Q (D O =3 U o p J U � C:O 0 0 0 0 0 0 0 O O O N W `* ¢ C X U) ~ CD LL Q N U O 0 0 0 0 0 0 0 L O Cis DC CD U C a) N =3C. LL- H c 6g 00cONCDO)ON CD C O OCLO r- O cc U? Lr! c a) C2 w CD ti N r- r m �- ;_ O m N m C. LL+O U') d m O ~ C:t� LL Lu N HT C ti 0 0 0 0 0 0 0 O O 76 E ti M C' > cNo (z a E U) a) O OO N CA O O O O CL It F> cam_.) o m c 00 ti O N U) co LL c O o 0 0ce) co o o o c N rl- m > Q. > � r co O C/) d o CD Lo O O O O (D O O O O I— co U') m w U) C co It a (D Lo 0 O O m C Em C C 00 rn co ti Cp co O O r -- m m o co m t -- ml m 69 00 N co co m M; GPI O o co m O O Lo Lo Lo 1 6911 0 ,V 0 C) C () -0 a o d IL �NE�'a)E Q o� U) O f— C E ~ U O ~ U a) L a a) (� U) (n N Q) 3-0 >> a)_ Q > N C U) N O p Q -� > J .a) Q N (n C O a) Cn Q Co C a) O@ C +r c w - c E a) Lu o a) m' : U a) � a) E >" .@ co a) o a) a) O + cv >_ o o f a) a j _ a) co L a) _ Cl U +a) 0�+ CL + > Q. a) O L + O C ca a) m cn a O>> a) .E o-0 E o E o UQ� _c: I d ¢ a 0 a. O Q.' z D O U U a iS z � a w W m a. O � N Z O Z M U- J � m ca a Q LL � ® w n W F_ z U w U z a a m O W z m 75 O U N C (1) E N U) (6 C ca C iL _0 N 0 z Q) a� cn 00000LOOM 0 000000 Ln cz N + cD N cD N N (n p C 67 C:r r r �- CO o J M M M C 7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � 0 r O r co D "t d U C r r r• a U� X� IL Q N N N � r r ti U N O O O O O O N o 0 0 o m O m LO cz 'pN @ C co M M, M cD V C C Ca) a) c6 N r SWI- (D c N N 0 0 0 0 0 r N M O M co 0 0) T N 0 00 c�6 cn ` cD ti O r O � O � � 0 r• � = a L- CD � 00 � co M CJ co 00 LO co 00 U- �> cy7 r' r C^ 0D -t o co O ` � v N 0o O CL W .— ( I 60- rC C: a) 0 0 0 0 0 0 0 0 0 0 0 0 0 00 00r- co (D E M 00 M M U ` ti ti ti Q M M co E V), GP Qor.0orn00cD o o00LO0LO O N CLO U m o d I- a`Z 00 crn co rn Mw O O M W N N N 69- 6- av E (D 0 07 0 0 0 0 M 0 0 0 0 m O m m o c`no ti O cD M a`) aa)) r I V) co co 0 c a>i V) o o ern W co 0 0 0 0 0 0 co �= 0 m 0 0 0 O m 0) 0c oo 'lt N 0 M J C N cp CO W CD `t It O r [D a� LO p �t Q z J 69- L=L �} a) a) z a) U)C W a� m cu = iv '= a) cn " a) (n U) C a� 0) 0)a W +, to C�` z C i C i- N(A coCC _I CL Q M Co a) a c�6 �' (D co cz C C _� co cd N N a v� .0 cid +- o� a" CL 0 �Ec°w0MMI— a C 0 �W aD 0` 0 • a a� 0 X 'co '� a s I— z v ami o o > 4= (V a> =3 :3 OD aaao�m� U = Wor-mLL m N C (1) E N U) (6 C ca C iL _0 N 0 z Q) a� cn REVENUES: Taxes Street revenues Keno proceeds M.I.R.F. revenues Charges for services Special assessment interest Interest income Grants Other revenues Total revenues EXPENDITURES: Administration Contingency allowance Police Department Cemetery Fire Department Parks Department Library Supervised recreation Swimming pool Zoning Animal control Donated funds Keno expense M.I.R.F.fund expenses Collection fees Street expense Cargill - City share Street improvement Debt service: Bonding costs Redemption of bonds Bond interest Warrant interest Total expenditures REVENUES OVER (UNDER) EXPENDITURES -continued- CITY OF BLAIR, NEBRASKA ;OMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE ALL GOVERNMENT FUND TYPES -*OR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001_ Debt Special Capital General Service Revenue Improvement Fund Fund Fund Fund $ 1,248,018 $ 68,074 $ 987,432 $ 0 0 0 860,915 0 0 0 74,419 0 0 0 16,823 0 210,895 0 0 0 0 92,759 0 0 13,446 23,668 32,046 332,013 0 0 74,476 0 1,019,870 0 0 0 2,492,229 184,501 2,046,111 332,013 1,295,967 1,171 0 0 3,188 0 0 0 826,992 0 0 0 122,128 0 0 0 78,166 0 0 0 161,229 0 0 0 176,093 0 0 0 53,516 0 0 0 17,856 0 0 0 69,556 0 0 0 70,280 0 0 0 3,629 0 0 0 0 0 22,445 0 0 0 0 0 0 0 29,450 0 0 0 1,009,865 0 0 0 85,000 0 0 0 605,574 0 0 0 15,345 0 0 0 385,829 0 0 0 138,409 0 0 0 5,360 0 0 2,878,600 546,114 1,752,334 0 $ (386,371) $ (361,613) $ 293,777 $ 332,013 See Notes to Financial Statements 5 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE ALL GOVERNMENT FUND TYPES FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 -continued- REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Street district construction Bond proceeds Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES FUND BALANCE September 30, 2000 FUND BALANCE September 30, 2001 Debt Special General Service Revenue Fund Fund Fund Capital Improvement $ (386,371) $ (361,613) $ 293,777 $ 332,013 0 0 680,420 (160,310) 133,739 0 (143,469) 0 930,000 0 0 239,795 59,117 0 0 (304,606) _ (481,815) 808,182 (95,181) (149,802) 356,924 1,289,223 1,133,866 3,937,180 $ 490,663 $ 2,097,405 $ 1,038,685 $ 3,787,378 See Notes to Financial Statements 6 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL GENERALFUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 Budget Actual REVENUES: Taxes $ 1,093,121 $ 1,248,018 Charges for services 246,740 210,895 Interest income 22,800 13,446 Other revenues 1,613,740 1,019,870 Total revenues 2,976,401 2,492,229 EXPEI,,ID!TURES: Administration 1,793,029 1,295,967 Contingency allowance 25,000 3,188 Police Department 874,191 826,992 Cemetery 147,583 122,128 Fire Department 56,720 78,166 Parks Department 175,054 161,229 Library 190,562 176,093 Supervised recreation 62,035 53,516 Swimming pool 63,646 17,856 Zoning 73,557 69,556 Animal control 296,078 70,280 Donated funds 29,042 3,629 Total expenditures 3,786,497 2,878,600 REVENUES OVER (UNDER) EXPENDITURES $ (810,096) $ (386,371) OTHER FINANCING SOURCES (USES): Operating transfers - in 541,815 680,420 Operating transfers - out (21,710) (160,310) REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER SOURCES (289,991) 133,739 FUND BALANCE - September 30, 2000 356,924 356,924 FUND BALANCE - September 30, 2001 $ 66,933 $ 490,663 See Notes to Financial Statements 7 Variance Favorable (Unfavorable) $ 154,897 (35,845) (9,354) (593,870) (484,172) 497,062 21,812 47,199 25,455 (21,446) 13,825 14,469 8,519 45,790 4,001 225,798 25,413 907,897 $ 423,725 138,605 (138,600) $ 423,730 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL DEBT SERVICE FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001_ See Notes to Financial Statements 8 Variance Favorable (Unfavorable) $ 924 0 37,259 0 3,668 (1,171) 4,055 (40,829) (3,754) 84,640 42,941 $ 84,792 (70, 000) 184,762 $ 199,554 Budget Actual REVENUES: Taxes $ 67,150 $ 68,074 Special assessments 0 0 Special assessment interest 55,500 92,759 Developers down payment 0 0 Interest income 20,000 23,668 Other revenues 0 0 Total revenues 142,650 184,501 EXPENDITURES: Administration 0 1,171 Bonding costs 19,400 15,345 Redemption of bonds 345,000 385,829 Bond interest 134,655 138,409 Warrant interest 90,000 5,360 Total expenditures _ 589,055 546,114 REVENUES OVER (UNDER) EXPENDITURES $ (446,405) $ (361,613) OTHER FINANCING SOURCES (USES): Bond proceeds 1,000,000 930,000 Operating transfers - in 55,033 239,795 Operating transfers - out 0 0 REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER SOURCES 608,628 808,182 FUND BALANCE - September 30, 2000 1,289,223 1,289,223 FUND BALANCE - September 30, 2001 $ 1,897,851 $ 2,097,405 See Notes to Financial Statements 8 Variance Favorable (Unfavorable) $ 924 0 37,259 0 3,668 (1,171) 4,055 (40,829) (3,754) 84,640 42,941 $ 84,792 (70, 000) 184,762 $ 199,554 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 See Notes to Financial Statements 9 Variance Favorable (Unfavorable) $ 138,932 (581) (77) 25,415 (44,328) (3,254) 116,107 2,655 550 0 200,000 201,346 (9,874) 10,081 335,000 739,758 $ 855,865 (300,000) 156,531 49,117 (202,606) $ 558,907 Budget Actual REVENUES: Sales and occupation tax $ 848,500 $ 987,432 Keno net proceeds 75,000 74,419 i IRF revenues 16,900 16,823 Street revenues 835,500 860,915 Grants 118,804 74,476 interest income 35,300 32,0_46 Total revenues _ 1,930,004 2,046,111 EXPENDITURES: Keno expense 25,100 22, at; Collection fees and refunds 30,000 29,450 Cargill - City share 85,000 85,000 Community betterment 200,000 0 Street expenses 1,211,211 1,009,865 Downtown project 0 9,874 Street improvements 605,781 595,700 Fire Station 335,000 0 Total expenditures _ 2,492,092 1,752,334 REVENUES OVER (UNDER) EXPENDITURES $ (562,088) $ 293,777 OTHER FINANCING SOURCES (USES): Bond proceeds 300,000 0 Street district construction (300,000) (143,469) Operating transfers - in 10,000 59,117 Operating transfers - out (102,000) (304,606) REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER SOURCES (654,088) (95,181) FUND BALANCE - September 30, 2000 1,133,866 1,133,866 FUND BALANCE - September 30, 2001 $ 479,778 1,038,685 See Notes to Financial Statements 9 Variance Favorable (Unfavorable) $ 138,932 (581) (77) 25,415 (44,328) (3,254) 116,107 2,655 550 0 200,000 201,346 (9,874) 10,081 335,000 739,758 $ 855,865 (300,000) 156,531 49,117 (202,606) $ 558,907 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL CAPITAL IMPROVEMENT FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 See Notes to Financial Statements 10 Variance Favorable (Unfavorable) $ _ 368 2_,700 12,000 6,400 (3,000 26,100 $ 26,468 9,000 $ 35,468 Budget Actual REVENUES: Interest income $ 331,645 $ 332,013 EXPENDITURES: Cemetery mower 2,700 0 Cemetery paving 12,000 0 Pa, -k equipment 5,400 0 Pool painting 6,000 _ 0 Total expenditures 26,100 0 REVENUES OVER (UNDER) EXPENDITURES $ 305,545 $ 332,013 OTHER FINANCING SOURCES (USES): Operating transfers - in 9,000 0 Operating transfers - out (481,815) (481,815) REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER SOURCES (167,270) (149,802) FUND BALANCE - September 30, 2000 3,937,180 3,937,180 FUND BALANCE - September 30, 2001 $ 3,769,910 $ 3,787,378 See Notes to Financial Statements 10 Variance Favorable (Unfavorable) $ _ 368 2_,700 12,000 6,400 (3,000 26,100 $ 26,468 9,000 $ 35,468 U W J 0- 0— O C� < Z :D ❑ r w QF—ZCD 0 Z N < LL N o 7 z (n M co �<�w m co d' co `t LO 6) (� pgw _ �F- (A Ll m5W co m W w (n U) W z ❑ p W z W M Q Q ❑ W m w W LO Ln O p t1 to U m LL LL L ❑ Z LL 0U-zLL0 (t) �, O LO Nr- W�QW c (� LUIQLL � w N N FU-)' UJ CL. _ ' a pLLJ Q0E— a) ♦— W W zmLLI J O C W N LO 0zQ — N O a)0 0- 0— O O O OO O O w 000000 N N O co (D O co d' co `t LO 6) o (A I-- (O r 00 0 �' M co LO LO M LO LO Ln O U U (t) �, O LO Nr- O �-'N (A (O (7t� N00 O c6 -L 0 N N Cl) co M O�-` MO r d � M N N LO N N r m m i (6 C LL W ❑ z ❑ z Z 7 Z C W o Z L\ LL C N W> C 0 ❑ ° z 00-0— 00000811- t- O O O O O O t- r 00 M 0 0 ()0 N O In O tom- W e D O N O LO o N Z � U o (') (A ti t� Cl Cl V: N M O) O (D (D LO (. 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E I— Z 0 L F- a in Il L) of in c `) 'D L L U Z Z aEi Z_ aEi L N N� r +-' W L c a >, W= c a) as C1 C L Q n Q tl w U (ts U ... o - N i3. (6 N Q) (t) W S :�. w. c ..� O cmoo WU) N WU) w cn O a -typo- a. F -D w 0 w 0 0 Z GENERAL FUND: r Administration Police Cemetery Fire Park Library Supervised recreation Swimming pool Animal control F_ C SPECIAL REVENUE FUNDS - Street 1 CAPITALIZED LEASE - Library TOTALS r- r , r C, CITY OF BLAIR, NEBRASKA STATEMENT OF GENERAL FIXED ASSETS September 30, 2001 Land Buildings Vehicles Equipment Total $ 65,000 $ 936,683 $ 10,450 $ 153,962 $ 1,166,095 0 0 123,407 84,941 208,348 115,000 89,606 14,553 29,698 248,857 0 1,334,257 642,487 72,663 2,049,407 97,952 500,270 27,951 315,357 941,530 22,500 116,600 0 62,906 202,006 0 21,155 13,385 19,135 53,675 100,000 808,305 0 164,538 1,072,843 0 9,936 18,274 2,566 30,776 116,388 213,878 348,218 361,985 1,040,469 0 203,404 0 0 203,404 $ 516,840 $ 4,234,094 $ 1,198,725 $ 1,267,751 $ 7,2.17,410 See Notes to Financial Statements 12 CITY OF BLAIR, NEBRASKA STATEMENT OF CHANGES IN GENERAL FIXED ASSETS FOR THE YEAR ENDED SEPTEMBER 30, 2001 GENERAL FUND: Administration Police Cemetery Fire Park Library Supervised Recreation Swimming pool Animal control SPECIALIZED REVENUE FUNDS - Street CAPITALIZED LEASE - Library TOTALS Balance Sept. 30 $ 1,162,270 $ 202,373 248,857 2,049,407 922,262 206,102 40,668 1,072,843 25,952 879,671 Balance Sept. 30 Additions Dispositions 2001 4,650 $ 825 $ 1,166,095 21,335 15,360 208,348 0 0 248,857 0 0 2,049,407 19,268 0 941,530 2,931 7,027 202,006 13.007 0 53,675 0 0 1,072,843 18,274 13,450 30,776 160,798 0 1,040,469 203,404 0 0 203,404 $ 7,013,809 $ 240,263 $ 36,662 $ 7,217,410 See Notes to Financial Statements 13 CITY OF BLAIR, NEBRASKA STATEMENT OF GENERAL OBLIGATION BONDS PRINCIPAL AND INTEREST REQUIREMENTS BY YEAR OF MATURITY September 30, 2001 Year Ending Principal Interest September 30, Requirements Requirements Total 2002 $ 426,265 $ 193,306 $ 619,571 2003 420,000 151,713 571,713 2002 445,000 132,791 577,791 2005 440,000 112,415 552,415 2006 415,000 91,905 506,905 2007 345,000 75,029 420,029 20118 315,000 59,023 374,023 2009 280,000 44,569 324,569 2010 100,000 31,494 131,494 2011 100,000 26,338 126,338 2012 110,000 20,988 130,988 2013 75,000 15,017 90,017 2014 75,000 11,042 86,042 2015 80,000 6,856 86,856 2016 85,000 2,338 87,338 $ 3,711,265 $ 974,824 $ 4,686,089 See Notes to Financial Statements 14 CITY OF BLAIR, NEBRASKA STATEMENT OF CHANGES IN GENERAL LONG-TERM DEBT E c FOR THE YEAR ENDED SEPTEMBER 30, 2000 Balance Balance Interest Sept 30, Sept 30, Dated Description Rate 2000 Additions Deductions 2001 02/15/94 Various purpose 3.00-4.70% $ 85,000 $ 0 $ 20,000 $ 65,000 03/01;95 f Various purpose 5.10-5.95% 150,000 0 25,000 125,000 01/15/96 Various purpose 5.90-4.80% 510,000 0 75,000 435,000 06/15/97 Various purpose 4.45-5.50% 600,000 0 55,000 545,000 06/01/98 Various purpose 4.10-4.85% 315,000 0 35,000 280,000 04/15/99 Various purpose 3.50-4.40% 1,445,000 0 135,000 1,310,000 05/2.8/99 Rescue Unit 5.60% 62,094 0 40,829 21,265 10/15/00 Various purpse 4.65-5.5% 0 930,000 0 930,000 TOTAL $ 3,167,094 $ 930,000 $ 385,829 $ 3,711,265 i I L r r i` r See Notes to Financial Statements 15 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF CASH FLOW ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 Enterprise Funds CASH FLOW FROM OPERATIONS: Net operating income (Loss) Adjustment to reconcile net income to net cash from operations: Depreciation Decrease (Increase) in accounts receivable -user fees Decrease (Increase) in accounts receivable -other Decrease (Increase) in inventory Decrease (Increase) in prepaid expenses Increase (Decrease) in accounts payable Decrease in accrued expenses Increase (Decrease) in deposits payable Net cash provided (used) by operations CASH-FLOW FROM NON -CAPITAL FINANCING: Transfers - in Transfers - out Cash flow used by non -capital financing CASH FLOW FROM CAPITAL AND RELATED FINANCING: Proceeds from long-term debt Payment of long-term debt Decrease (increase) in restricted assets Interest expense Bonding costs Increase (decrease) in accrued interest payable Cash from (used in) financing CASH FLOW FROM INVESTING: Purchase of property Utility district construction Interest income Decrease (increase) in accrued interest receivable Cash from (used by) investing NET INCREASE (DECREASE) IN CASH CASH AND CASH EQUIVALENTS - Beginning of the period CASH AND CASH EQUIVALENTS - End of the period INTEREST PAID $ 470,783 $ 507,959 8,460 49,374 2,816 (55) (136, 684) (18,402) 0 General Insurance Funds 31,477 0 0 0 174 0 0 884,251 31,651 137,167 0 (169,768) 0 (32, 601) 0 5,618,643 0 (210, 000) 0 0 0 (386, 995) 0 (500) 0 108,062 0 5,129,210 0 (5,362,053) 0 (246,522) 0 106,639 2,050 (3,151) (5,505,087) 2,050 475,773 33,701 1,532,313 38,994 $ 2,008,086 $ 72,695 $ 278,932 $ 0 See Notes to Financial Statements. 16 ASSETS Cash and equivalents Receivables: Billed user fees Accrued interest Other Due from County Treasurer Restricted assets - cash and investment - at cost TOTAL ASSETS LIABILITIES Accounts payable Accrued expenses Deposit payable Revenue bonds payable Total Liabilities FUND EQUITY Fund balance - reserved Fund balance - unreserved Total Fund Equity TOTAL LIABILITIES AND FUND EQUITY CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET GENERAL AND SPECIAL REVENUE FUND AS OF SEPTEMBER 30 2000 AND SEPTEMBER 30 2001 SPECIAL GENERAL REVENUE FUNDS FUNDS 2000 2001 2000 2001 $ 419,445 $ 472,575 0 0 0 0 0 0 40,612 38,356 0 46,430 460,057- T-557,361 $ 51,411 32,922 18,800 103,133 $ 52,298 0 14,400 0 0 0 0 0 0 0 $ 576,991 $ 491,238 10,899 12,786 877,784 1,080,364 $1,465,674 $ 1,590,388 $ 328,414 3,394 0 $ 547,044 4,659 0 331,808 551,703 0 46,430 1,133,866 1,038,685 356,924 444,233 0 0 356,924 490,663 1,133,866 1,038,685 $ 460,057 $ 557,361 $ 1,465,674 $ 1,590,388 See Notes to Financial Statements 17 ASSETS Cash and equivalents Receivables: Special assessments Accrued interest Other Due from County Treasurer Contract receivable - OPPD TOTAL ASSETS CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET DEBT SERVICE AND CAPITAL IMPROVEMENT FUNDS AS OF SEPTEMBER 30 2000 AND SEPTEMBER 30 2001 DEBT CAPITAL SERVICE IMPROVEMENT FUNDS FUNDS 2000 2001 2000 2001 $ 618,401 $ 498,054 2,185,623 1,872,390 0 0 31,047 10,632 2,227 2,445 0 0 $ 2,837,298 $ 2,383,521 $ 16,879 $ 17,747 0 0 168,817 162,329 0 0 0 0 3,751,484 _ 3,607,302 $ 3,937,180 $ 3,787,378 LIABILITIES Accounts payable 0 0 0 0 Accrued interest $ 73,991 $ 807 0 0 Registered warrants 1,474,084 285,309 0 _ 0 Total Liabilities 1,548,075 286,116 0 0 FUND EQUITY Fund balance - reserved 1,289,223 2,097,405 0 0 Fund balance - unreserved 0 0 $ 3,937,180 $ 3,787,378 Total Fund Equity 1,289,223 2,097,405 3,937,180 3,787,378 TOTAL LIABILITIES AND FUND EQUITY $ 2,837,298 $ 2,383,521 $ 3,937,180 $ 3,787,378 See Notes to Financial Statements 18 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET ENTERPRISE AND GENERAL INSURANCE FUNDS AS OF SEPTEMBER 30 2000 AND SEPTEMBER 30 2001 ASSETS Cash and equivalents Receivables: Billed user fees Accrued interest Other Inventory Prepaid expenses Restricted assets - cash and investment - at cost Property - net of accumulated depreciation, where applicable TOTAL ASSETS LIABILITIES Accounts payable Accrued interest Accrued expenses Deposits payable Revenue bonds payable Total Liabilities FUND EQUITY Contributed capital Retained earnings - reserved Retained earnings - unreserved Fund balance - reserved Total Fund Equity TOTAL LIABILITIES AND FUND EQUITY ENTERPRISE FUNDS 2000 2001 $ 1,532,313 $ 2,008,086 539,299 530,839 3,874 7,025 51,541 2,167 3.1,414 27,837 994 1,810 439,500 439,500 11,517,431 16,371,525 14,116,366 $ 19,388,789 $ 531,296 $ 394,612 62,737 170,799 26,402 8,000 1,700 1,700 5,353,408 10,762,051 5,975,543 11,337,162 4,825,934 4,825,934 439,500 439,500 2,875,389 2,786,193 8,140,823 8,051,627 $ 14,116,366 $ 19,388,789 See Notes to Financial Statements 19 GENERAL INSURANCE FUNDS 2000 2001 0 0 0 0 0 0 0 0 0 0 0 0 $ 38,994 $ 72,695 0 0 $ 38,994 $ 72,695 $ 1,153 $ 1,327 0 0 0 0 0 0 0 0 1,153 1,327 0 0 0 0 0 0 37,841 71,368 37,841 71,368 $ 38,994 $ 72,695 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED BALANCE SHEET GENERAL FIXED ASSETS AND GENERAL LONG-TERM DEBT AS OF SEPTEMBER 30 2000 AND SEPTEMBER 30, 2001_ GENERAL GENERAL FIXED LONG-TERM ASSETS DEBT 2000 2001 2000 2001 ASSETS Property - net of accumulated depreciation, where applicable Amount available in Debt Service for general long-term debt retirement Amount to be provided for retirement for general long-term debt TOTAL ASSETS LIABILITIES Bonds payable Total Liabilities FUND EQUITY Investment in general fixed assets TOTAL LIABILITIES AND FUND EQUITY $ 7,013,809 $ 7,217,410 0 0 0 0 $ 1,289,223 $ 2.097,405 0 0 1,877,871 1,613,860 $ 7,013,809 $ 7,217,410 $ 3,167,094 $ 3,711,265 0 0 $ 3,167,094 $ 3,711,265 0 0 _ 3,167,094 - 3,711,265_ $ 7,013,809 $ 7,217,410 0 _ 0 $ 7,013,809 $ 7,217,410 $ 3,167,094 $ 3,711,265 See Notes to Financial Statements 20 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL AND SPECIAL REVENUE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2001 REVENUES: Taxes Keno net proceeds Street revenues, M.I.R.F. revenues Charges for services Interest income Grants Other revenues Total revenues EXPENDITURES_: Administration Contingency allowance Police Department Cemetery Fire Department Parks Department Library Supervised recreation Swimming pool Zoning Landfill Animal control Donated funds Keno expense Fire Station Street improvement Street Cargill - City share Total expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Street District construction Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCIAL SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES GENERAL FUNDS 2000 2001 $ 1,092,678 $ 1,248,018 0 0 0 0 0 0 270,745 210,895 19,204 13,446 0 0 648,637 1,019,870 2,031,264 2,492,229 SPECIAL REVENUE FUNDS 2000 2001 $ 926,213 $ 987,432 81,709 74,419 851,056 860,915 76,519 16,823 0 0 50,622 32,046 76,272 n 74,476 n 835,475 1,295,967 30,685 29,450 15,646 3,188 0 0 756,117 826,992 0 0 154,040 122,128 0 0 470,615 78,166 0 0 169,908 161,229 0 0 175,306 176,093 0 0 62,108 53,516 0 0 332,491 17,856 0 0 70,929 69,556 0 0 0 0 0 0 46,133 70,280 0 0 11,246 3,629 0 0 0 0 166,694 22,445 0 0 632,261 0 0 0 0 605,574 0 0 799,757 1,009,865 0 0 20,000 85,000 3,100,014 2,878,600 1,649,397 1,752,334_ (1,068,750) (386,371) 412,994 293,777 0 0 (96,841) (143,469) 1,237,611 680,420 114,888 59,117 (307,389) (160,310) (285,685) (304,606) (138,528) 133,739 145,356 (95,181) FUND BALANCE - BEGINNING 495,452 356,924 988,510 1,133,866 FUND BALANCE - ENDING $ 356,924 $ 490,663 $ 1,133,866 $ 1,038,685 ( See Notes to Financial Statements 21 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE DEBT SERVICE AND CAPITAL IMPROVEMENTS FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2001 DEBT CAPITAL SERVICE IMPROVEMENT FUNDS FUNDS REVENUES: Taxes and special assessments Interest income Other revenues Total revenues EXPENDITURES: Administration Pool painting Bath house Heavy equipment Debt service: Bonding costs Redemption of bonds Bond interest Total expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Bond proceeds Operating transfers - in Operating transfers - out REVENUES AND OTHER FINANCIAL SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES FUND BALANCE - BEGINNING FUND BALANCE - ENDING 2000 2001 2000 2001 $ 61,576 $ 68,074 0 30,915 23,668 $ 345,848 53,037 92,759 0 145,528 184,501 345,848 1,231 1,171 0 0 0 0 0 0 393,663 15,345 156,294 385,829 70,363 143,769 621,551 546,114 (476,023) (361,613) 0 930,000 0 239,795 (330,525) 0 (806,548) 808,182 2,095,771 1,289,223 $ 1,289,223 $ 2,097,405 See Notes to Financial Statements 22 0 $ 332,013 0 0 0 0 100,000 0 0 0 0 0 0 0 100,000 0 245,848 332,013 0 0 0 0 (481,814) (481,815) (235,966) (149,802) 4,173,146 3,937,180 $ 3,937,180 $ 3,787,378 CITY OF BLAIR, NEBRASKA COMPARATIVE COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN RETAINED EARNINGS/FUND BALANCE ENTERPRISE AND INSURANCE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 ENTERPRISE INSURANCE FUNDS FUNDS 2000 2001 OPERATING REVENUES: User fees $ 2,706,463 $ 2,822,542 Sale of merchandise 20,780 17,010 Insurance contributions 0 0 Other 18,276 5,355 Total 2,745,519 2,844,907 EXPENSES: 31,477 0 Personal services 648,010 750,651 Operating expenses 515,287 721,531 Materials and supplies 723,499 409,217 Rental expense 3,133 2,351 Depreciation 441,196 507,959 Payments of insurance benefits 00 Total 2,331,125 2,391,709 OPERATING INCOME (LOSS) 414,394 453,198 OTHER REVENUE (EXPENSES): Utility district construction (111,485) (246,522) Interest income 155,857 106,639 Interest expense (212,611) (386,995) Bonding costs (98,331) (500) Operating transfers - in 52,914 137,167 Operating transfers - out 0 (169,768) NET INCOME (LOSS) 200,738 (106,781) RETAINED EARNINGS/FUND BALANCE Beginning 3,114,151 3,314,889 RETAINED EARNINGS/FUND BALANCE Ending $ 3,314,889 $ 3,208,108 See Notes to Financial Statements 23 2001 2001 0 0 0 0 $ 90,696 $ 107,781 0 0 0 0 0 0 0 0 0 0 83,670 76,304 _ 83,670 76,304 7,026 31,477 0 0 1,810 2,050 0 0 0 0 0 0 0 0 8,836 33,527 29,005 37,841 $ 37,841 $ 71,368 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Introduction The City of Blair (City) complies with Generally Accepted Accounting Principles, (GAAP). The City's reporting entity applies relevant Governmental Accounting Standards Board (GASB) pronouncements. Proprietary funds and similar component units apply FINANCIAL ACCOUNTING STANDARDS BOARD (FASB) pronouncements and ACCOUNTING PRINCIPLES BOARD (APB) opinions issued on or before November 30, 1989 unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB prevails. In June 1999, the Governmental Accounting Standards Board (GASB) issued Statement 34 "Basic Financial Statements and Management's Discussion and Analysis for the State and Local Governments." This Statement establishes new financial reporting requirements for state and local governments throughout the United States. When implemented, it will require new information and restructure much of the information that governments have presented in the past. Comparability within reports issued in all prior years will be affected. The City is required to implement this standard for the fiscal year ending September 30, 2004. The City has not yet determined the full impact that adoption of GASB Statement 34 will have on the financial statements. The accounting and reporting framework and the more significant accounting principles and practices are discussed in subsequent sections of this note. The remainder of the notes are organized to provide explanations including required disclosures of the City's financial activities for the fiscal year ended September 30, 2001. B. [Reporting Entity All significant activities and organizations in which the City exercises oversight responsibility have been included in the City's general purpose financial statements for the year ended September 30, 2001. The following criteria regarding manifestation of oversight were considered by the City in its evaluation of City organizations and activities: Financial interdependency: The City is responsible for its debts and is entitled to surpluses. No separate agency receives a financial benefit nor imposes a financial burden on the City. Election of the government authority: The locally elected City Council is exclusively responsible for all public decisions and accountable for the decisions it makes. 24 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES C. Fund Types and Account Groups Governmental fund types: Governmental funds use the current financial resources measurement focus. Only current assets and current liabilities are generally included on their balance sheets. Their operating statements present sources and uses of available resources during a given period. Proprietary fund types: Proprietary funds use the economic resources measurement focus. The accounting objectives are determinations of net income, financial position and cash flows. All assets and liabilities associated with a proprietary funds activities are included on its balance sheet. Proprietary fund equity is segregated into contributed capital and retained earnings. Fiduciary fund types: (trust and insurance funds), that are used to account for assets held by the City as an agent for private individuals or organizations or in trust Account groups: The account groups are used to account for fixed assets and long- term liabilities which are not reported in the respective governmental funds. D. Basis of Accounting All Governmental Funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when earned and expenditures are recognized when incurred except that property taxes are not recorded until collected as they are not practicably measurable and interest on general obligation bonds is not recorded until coupons mature. The Proprietary and Fiduciary Funds accounted for using the accrual basis where revenues are recognized when earned and expenses are recognized when incurred. The City does not apply encumbrance accounting in any of its funds. E. Debt Service Fund The Debt Service Fund is used to account for the payment of principal and interest on general long-term debt. The primary sources of revenue are property taxes and special assessments. F. Inventory Inventory is stated at the lower of cost (first -in, first -out) or market value. The consumption method is used in regard to inventory expenditure recognition. 25 CITY OF BLAIR, (NEBRASKA NOTES TO FINANCIAL STATEMENTS 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) G. Budgetary Basis The City's legally adopted budget is not in conformity with generally accepted accounting principles. The budget is prepared and adopted using the cash basis of accounting whereby revenues budgeted are expected to be received rather than earned and expenditures budgeted are expected to be disbursed rather than incurred. There are no significant differences between the budgeted basis of accounting and the generally accepted basis. The City Council sets the property tax levy needed to support the coming years budget in August of each year and submits its budget as required by State Statute. H. Budgetary Control Each funds appropriated budget is prepared on a detailed line item basis. Revenues are budgeted by source. Expenditures are budgeted by department. The expenditures at the fund level constitutes the legal level of control. Expenditures may not exceed appropriations at the fund level. All budget revisions at this level are subject to final review by the City Council. There were no budget amendments for the year ended September 30, 2001. I. Cash and Cash Equivalents For the purposes of the Statement of Cash Flows the City considers all short-term debt instruments purchases with a maturity of three months or less to be cash equivalents. Short-term investments are recorded at cost. Fixed Assets All fixed assets are recorded at cost or estimated cost if actual cost not available. The Proprietary and Fiduciary Fund assets are presently on the respective balance sheets except for the cost of any underground water and sewer lines which are not included in the assets. Depreciation of the assets is computed on the straight-line method over the estimated useful lives of the assets as follows: Plant and buildings 25-40 years Equipment 5-10 years Assets in all other funds are recorded as expenditures at the time of purchase with the accumulated cost being presented in the general fixed asset group of accounts for measurement purposes only. Certain improvements such as roads, bridges, curbs and gutters, streets and sidewalks, drainage systems, and lighting systems are not capitalized. No depreciation is provided for assets in the general fixed asset group of accounts. 26 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS K. Compensated Absences The City of Blair does not accrue compensated absences because the amount cannot be reasonably estimated. L. Deposits and Investments The statutes of the State of Nebraska require that local governmental units follow the "prudent man" rule with deposits. The City requires that deposits be one hundred and ten percent secured by bond or collateral valued at market or par whichever is lower less the amount of the Federal Deposit Insurance Corporation Insurance. Total deposits at September 30, 2001 were $4,635,451. Deposits consist of savings accounts and certificates of deposit with current maturities. These deposits have no restrictions. The deposits are entirely Category 1 which means that the investments are insured or collateralized with securities held by the entity's agent. 2. PROPERTY TAX CALENDAR The City's December 31, 2000 valuation was $306,891,630. The levy for the City for the year ending September 30, 2001 was .345 per $100 of value. The total tax levy was $1,059,040. Property taxes are due December 31 of each year and delinquent in halves at May 1 and September 1, of the following year. The property taxes are collected and rernitted to the City by the County. 3. RESTRICTED ASSETS i Restricted assets consist of cash, certificates of deposit, and government securities. The total Debt Service fund balance is reserved for debt service. The other assets are restricted as follows: 2000 Special Enterprise Insurance Revenue Fund Funds Funds Keno funds $ 120,606 $ 0 $ 0 Street funds 339,656 0 0 M.I.R.F. funds 107,816 0 0 Sales tax funds 143,544 0 0 Revolving loan fund 166,162 0 0 Bond and Interest sinking fund 0 439,500 0 Reserve for insurance claims 0 0 38,944 Total restricted assets $877,784 $439.500 38 994 27 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 3. RESTRICTED ASSETS (continued) 2003 485,000 2004 505,000 2001 525,000 2006 545,000 2007-2016 Special Enterprise Insurance General Revenue Fund Funds Funds Funds Keno funds $ 110,252 $ 0 $ 0 $ 0 Street funds 267,785 0 0 0 M.I.R.F. funds 19,656 0 0 0 Sales tax funds 549,000 0 0 0 Revolving loan fund 133,671 0 0 0 Bond and Interest sinking fund 0 439,500 0 0 Designated donations 0 0 0 46,430 Reserve for insurance claims 0 0 72,695 0 Total restricted assets 1 080 364 439500 $ 72,695 46 430 4. LONG-TERM DEBT Water debt Date Rate Total Department of Environmental Quality Bonds 8-09-00 4.03% $6,482,051 Water Revenue Bonds 6-15-00 4.70-5.55% $3,225,000 Annual Principal Requirements For Water Bonds Year Ending September 30, 2002 $ 400,000 2003 485,000 2004 505,000 2005 525,000 2006 545,000 2007-2016 7,247,051 TOTAL $9,707,051 28 i CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 4. LONG-TERM DEBT (continued) Sewer debt Date Rate Total Sewer Revenue Bonds 10-1-98 4.10-5.30% $1,055,000 Annual Principal Requirements For Sewer Bonds Year Ending September 30, 2002 $ 40,000 2003 40,000 2004 40,000 ` 2005 45,000 f% 2006-2014 890,000 TOTAL $1,055000 The City of Blair established a defeasance escrow on June 15, 2000 to provide for the redemption of the Series 1996 and 1999 water bonds at the earliest permissible redemption date. Proceeds from the June 15, 2000 Water Bond issue were put into the trust in an amount sufficient for this purpose. All bonding costs were expensed in the current period and no gain or loss was realized on the refunding. All non - refunded water debt is secured by an minimum water usage contract with Cargill, Inc. dated June 27, 2000. The total financing for water plant construction available from the Department of Environmental Quality loan dated August 9, 2000 is $6,815,700. The City had drawn $6,482,051 on the loan at September 30, 2001. There was no interest capitalized during 2000 or 2001. Sinking fund requirements for Water and Sewer debt were a reserve of $439,500 at September 30, 2000 and 2001 and monthly sinking fund deposits based on the next principle and interest payment. Net working capital of the Enterprise Funds is $1,564,353 at September 30, 2001. 29 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 5. PENSION PLANS (continued) The City has two pension plans covering substantially all of its employees. Employees other than policemen are covered by a defined contribution plan. All contributions up to 5% of gross wage in employee contributions and 5% of gross wage in contributions from the City are invested with an investment manager. The employees must have accumulated six months of service, be at least age 21, and work 40 hours per week to participate in the plan. Employees are 100% vested in employer contributions after seven years of service. The plan is a single employer plan with the City maintaining fiduciary responsibility for it. Contributions for the periods ended September 31, 2000 and September 30, 2001, were $79,376 and $92,128 respectively. Contributions are expected to remain relatively level from year to year. The 2001 covered payroll and total payroll were $921,280 and $1,154,462 respectfully. The policemen are covered under a defined benefit plan established by the statutes of the State of Nebraska. Policemen terminating before retirement age receive payment for their contributions to date of termination plus interest accrued and the vested portion of the City's contributions based on the statutes of the State of Nebraska. The City has fiduciary responsibility for the plan and it is a single employer plan only. Contributions of $53,140 for 2000 and $65,404 for 2001, were 12% of gross wages which compiles with statutory requirements. The City contributed 6 percent of gross wages and the policemen contributed 6 percent. The City has no material pension benefit obligations as of September 30, 2001. The City does expect contributions to remain relatively level from year to year. The contributions are not actuarially determined. All qualifying police payroll was covered in 2000 and 2001. During the year ended September 30, 1984, the City transferred police pension funds to an independent trustee for investment. The trustee will maintain the fund according to state law. Contributions to the trustee were reported as an expenditure. 6. OTHER ASSET - ELECTRIC PLANT CONTRACT In April 1984, the City of Blair contracted to sell its electrical transmission and distribution generating facilities to the Omaha Public Power District. The terms of the agreement were as follows: Omaha Public Power District agreed to buy the City of Blair facilities for the sum of $5,950,000. The terms of payment shall be $1,000,000 payable at the date of the contract and the balance of $4,950,000 amortized over thirty years at nine percent interest per annum, with annual payments of $481,815 commencing in April 1985. This contract is unsecured. This contract also provided for the Omaha Public Power District to supply electrical service directly to the City and its residents. The transfer of electrical services was completed on September 30, 1984. E 30 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 7. LANDFILL CLOSURE The City of Blair has closed its landfill operations. All material closing and monitoring costs were accrued over the remaining life of the landfill. The Landfill closed October 31, 1993 and any remaining monitoring costs will be paid from City funds but are not anticipated to be material to the financial statements. 8. ACCOUNTS RECEIVABLE - SPECIAL ASSESSMENTS The City of Blair's special assessments outstanding as of September 30, 2000 and September 30, 2001, are composed of the following: 2000 2001 Special assessment principle $2,185,623 $1,872,390 Special assessments available not levied 0 0 Total Special Assessments Receivable $2.185 623 $1,872,390 The delinquent special assessments at September 30, 2001 are 19% of those outstanding. 9. INSURANCE FUND The City of Blair self -insures certain dental and eye benefits for its employees. Funds were contributed from various funds into the insurance fund for proper allocation. T"he contributions into the fund for September 31, 2000 and September 30, 2001, were $90,696 and $107,781 respectively. Dental and vision benefits are limited and do not create significant risk for the City. 10. CONCENTRATION OF CREDIT RISK All of the receivables of the City of Blair proprietary funds and special assessments in the debt service fund are from the local Blair area therefore creating a concentration of credit risk. If the Blair area economy was depressed this could have an adverse effect on the collection of the outstanding accounts receivable. There were no material doubtful F accounts in accounts receivable at September 30, 2000 or 2001. Cargill, Inc. is a major water customer for the City. Cargill, Inc. represented 56% of water sales for the year ended September 30, 2001. 11. DEFICIT FUND BALANCE The City of Blair sewer fund had a deficit fund balance of $1,011,350 as of September 30, r 2001. The deficit is the result of depreciation in excess of revenues. The Special Revenue Fund and Capital Improvement Fund had excess expenses over revenues for September 30, 2001. 31 CITY OF BLAIR, NEBRASKA NOTES TO FINANCIAL STATEMENTS 12. REGISTERED WARRANTS The City of Blair has $285,309 of outstanding registered warrants at September 30, 2001. rhe warrants are due currently and bear an average interest rate of 4.75%. The accrued interest at September 30, 2001, was $807. 6. RISK MANAGEMENT The City of Blair is exposed to various risks of loss related to torts; theft, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters. These risks are covered by the purchase of commercial insurance. The City assumes liability for any deductibles and claims in excess of coverage limitations. Settled claims from these risks have not exceeded commercial insurance coverage in any of the past three fiscal years. 32 ' CITY OF BLAIR, NEBRASKA STATE TAX PAYABLE { COMBINING BALANCE SHEET - SPECIAL REVENUE FUNDS 0 0 - $ 4,659 SEPTEMBER 30, 2001 0 $ 114,275 0 $ 287,689 $ 145,080 547,044 FUND BALANCE ASSETS t (RESERVED) 113,477 166,296 $ 19,656 413,901 325,355 Keno Street M.I.R.F. Sales Tax Revolving $ 280,571 $ 19,656 $ 701,590 Fund Fund Fund Fund Loan Fund Total CASH AND i i' EQUIVALENTS $ 110,252 $ 267,785 $ 19,656 $ 549,000 $ 133,671 $ 1,080,364 DUE FROM COUNTY 0 12,786 0 0 0 12,786 REVOLVING LOAN/ OTHER RECEIVABLES 7,884 0 0 152,590 336,764 497,238 ACCRUED INTEREST RECEIVABLE 0 0 0 0 0 0 TOTAL $ 118,136 $ 280,571 $ 19,656 $ 701,590 $ 470,435 $ 1,590,388 ' LIABILITIES AND FUND EQUITY STATE TAX PAYABLE { $ 4,659 0 0 0 0 $ 4,659 ACCOUNTS PAYABLE 0 $ 114,275 0 $ 287,689 $ 145,080 547,044 FUND BALANCE (RESERVED) 113,477 166,296 $ 19,656 413,901 325,355 1,038,685 TOTAL $ 118,136 $ 280,571 $ 19,656 $ 701,590 $ 470,435 $ 1,590,388 r' i 33 MLO M(ONO c-.--N'd'(Mr- d' M "T M 0 M 0 M 0 m M - N M Mr%-0(Dd'0WN-Oa0M0 000d' M0N;t00 Nt-�"OMNI-Ofl- �-0MNd'OMM000 d'LDNM Nt- (M i- I - t-- Il13!oOOd'�' MNMww0co- 0Nr-0MNr-�"'t�MN0 0 TN-0�0-0 (d 40(DNt--cr(O - (DSO. 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F- N 4) �- O X C U O 0) w 0) 0- O U)" N � p E E W 7 C a) O � N t`B F- U) >, 41 >,0)41 W O C C_ Tfl_N=_0 a).. D"'D ,N p C p , N N L .0 (II .-• �. X (� C 'a •C (6 = '� O ,..- O C _ LZiIY �� �'a _ W c�U,y CL o.� a"= ami >.� �.� ami c C - c �n �L ami~ LZL1 0 o ��ti X(nti�WJt�LIWQOo�F-FSH ��(nUo2ow0020�ooWLL(n � tjZ(�� 4 w LO m p �,......, I� OO�O (0-0 r 00 O (D Lo 00 o rn � Lo o � 0 M 1- N I"s _0 LO 0000 LO O 0 LO LO LO =3 > U- N N (D Co C v 1 � N N (II Cl) co � J �.. U) 64 69 W Z = f (x6 LO 0000 0 d' m _ O O f— -0 O CD ('') 0 (A T - Z LL- Cl)0 N Q Z CLU (n (f �:DLL W � D Wuj 1- z>no LU LL.00 �• 000o c(DD - LL LOO W W O � 00 CD U) X ti ao m W J 0 W< u �- 0 o ao o z -U0 w LU Lu WfL (fl (fl aW� r >U,1- m�WD LL o o��o cN^D L00O rn Z LL 0 W c r •- Co CF N N Ltd 0 N O g WQJ (nom (D d' LO O — M (D •- �-- j m W Voo -r- C)LL U) (D Q 00 O O O O N 0 P-- 0 0 0,0 00 - O O - 00 07 N ti ll co C N D N O cD v CY) Y U- r - O U !F � � U) W W U) W U) W LU W W o 0 N N WO W O o ZUUnn 6 c � cl n^ co L L 0� W Z O (n (n W > 0 U�a�r� Z a) E L L > 0 U U I o U) Q Q) 'L '0'-' Zou)CnC: U) Z Q Z "LII LLJ —j c Z W m m oW = o 0 0 W i w OmcD00 LL 5 LO m CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - KENO FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30,2 Budget Actual GROSS PROCEEDS $ 0 $ 792,471 PRIZES: Declared Prizes Unclaimed Wins Net Prizes Paid NET HOLD ALLOWABLE EXPENSES PAID: Lottery Operator's Commission NET KENO PROCEEDS EXPENSES PAID BY CITY: State Taxes Other Expenses TOTAL EXPENSES PAID PROCEEDS AVAILABLE FOR DISTRIBUTION TRANSFER FROM (TO) PRIZE RESERVES COMMUNITY BETTERMENT NET AFTER TRANSFERS Beginning Keno Account Fund Balance Interest KENO ACCOUNT FUND BALANCE 0 610,021 0 0 2,915 0 0 607,106 0 185,365 0 0 110,946 0 $ 75,000 $ 74,419 $ (581) 22,000 15,849 6,151 3,100 3,090 _ 10 25,100 18,939 6,161 49,900 55,480 5,580 0 (181) (181) (170,000) (63,325) 106,675 (120,100) (8,026) 112,074 121,289 121,289 0 2,500 214 (2,286) $ 3,689 $ 113,477 $ 109,788 PRIZE RESERVE FUND RECONCILIATION FOR THE REPORTING PERIOD Beginning fund Balance $ (41) Increase to Fund 181 Withdrawals from Fund 0 Ending Fund Balance (deficit) $ 140 36 r , CITY OF BLAIR, NEBRASKA i INDIVIDUAL STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE A BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - STREET FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2001 Var. Favorable - continued - 37 Budget Actual (Unfavorable) REVENUES: Highway allocation $ 477,000 $ 465,282 $ (11,718) Property taxes 252,500 245,177 (7,323) Other taxes 56,900 80,951 24,051 Incentive payment 3,000 2,000 (1,000) State maintenance agreement 13,600 13,633 33 In -Lieu of tax 11,000 10,422 (578) Homestead exemption 0 11,316 11,316 Federal grants 90,000 74,476 (15,524) Other grants 28,804 25,521 (3,283) Interest on investments 14,500 6,564 (7,936) Other income 21,500 6,613 (14,887) 'Total revenues 968,804 _v941,955 ;26_849) EXPENDITURES: Salaries 215,064 211,334 3,730 FICA 16,452 16,268 184 Retirement 9,500 9,324 176 Employee insurance 44,801 50,845 (6,044) Legal 1,800 1,950 (150) Engineering 140,000 34,805 105,195 Employee appreciation 400 0 400 Auditing 2,000 1,625 375 Office expense 1,240 3,276 (2,036) Dues 200 113 87 Utilities 4,800 7,093 (2,293) Telephone 1,000 1,331 (331) Travel 400 222 178 Training 600 2,175 (1,575) Insurance 10,600 10,106 494 Maintenance 22,800 19,777 3,023 Street lighting 110,000 123,310 (13,310) County fees 2,500 2,296 204 Car expense 1,200 1,094 106 Sand, gravel, and rock 10,000 8,2.31 1,769 Gas, diesel, and oil 10,000 14,159 (4,159) Materials and supplies 57,850 51,609 6,241 Rental 3,000 13,103 (10,103) Capital outlay: Equipment 97,000 54,410 42,590 Flood plain 110,004 85,258 24,746 Street improvements 338,000 286,151 51,849 Total expenditures 1,211,211 1,009,865 201,346 REVENUES OVER (UNDER) EXPENDITURES (242,407) (67,910) 174,497 - continued - 37 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - STREET FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 - continued - 38 Var. Favorable (Unfavorable) 174,497 (300,000) 156,531 59,117 $ 90,145 Budget Actual REVENUES OVER (UNDER) EXPENDITURES (242,407) (67,910) OTHER FINANCING SOURCES (USES): Bond proceeds 300,000 0 Street district construction (300,000) (143,469) Operating transfers - in 0 59,117 Operating transfers - out 0 0 REVENUES OVER (UNDER) EXPENDITURES (242,407) (152,262) FUND BALANCE - September 30, 2000 318,558 - 318,558 FUND BALANCE - September 30, 2001 $ 76,151 $ 166,296 38 Var. Favorable (Unfavorable) 174,497 (300,000) 156,531 59,117 $ 90,145 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - M.I.R.F. FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 REVENUES: M.I.R.F. revenues Interest income Total revenues EXPENDITURES: Downtown project REVENUES OVER (UNDER) EXPENDITURES BEFORE TRANSFERS TRANSFERIN TRANSFER OUT REVENUES OVER (UNDER) EXPENDITURES FUND BALANCE - Sept 30, 2000 FUND BALANCE - Sept 30, 2001 Variance Favorable Budget Actual (Unfavorable) A n nen @ 4 R 074 @ /771 17,840 840 0 0 0 17,000 17,840 840 10,000 0 (10,000) (102,000) (106,000) (4,000) (75, 000) (88,160) $ (13,160) 107,816 107,816 $ 32,816 $ 19,656 39 CITY OF BLAIR, NEBRASKA COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - SALES TAX FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30,2 40 Variance Favorable (Unfavorable) $ 119,'258 17,580 2,094 30,000 (3,048) 3,598 (9,874) 31,212 (21,131) 335,000 (138,606) $ 373,229 Budget Actual REVENUES: Sales tax $ 820,000 $ 939,258 Use tax 15,000 32,580 Occupation tax 13,500 15,594 Interest income 3,400 10,546 Total revenue 851,900 997,978 EXPENDITURES: Community betterment 30,000 0 State collection fees 26,000 29,048 Refunds 4,000 402 Christmas lights 0 9,874 Street improvements 605,781 574,569 Capital outlay - lots 0 21,131 Fire station - direct 335,000 0 Fire station - transfers 0 138,606 Total expenditures 1,000,781 773,630 REVENUES OVER (UNDER) EXPENDITURES (148,881) 224,348 FUND BALANCE - September 30, 2000 189,553 189,553 FUND BALANCE - September 30, 2001 $ 40,672 $ 413,901 40 Variance Favorable (Unfavorable) $ 119,'258 17,580 2,094 30,000 (3,048) 3,598 (9,874) 31,212 (21,131) 335,000 (138,606) $ 373,229 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SPECIAL REVENUE FUNDS - REVOLVING LOAN FUND FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 41 Variance Favorable (Unfavorable) $ ('1,09.5) (1;095) 0 (1,095) $ (1,095) Budget Actual REVENUES: Interest income $ 14,800 $ 13,705 Total revenue 14,800 13,705 EXPENDITURES: Cargill - City share 85,000 85,000 Total expenditures 85,000 85,000 REVENUES OVER (UNDER) EXPENDITURES BEFORE TRANSFERS (70,200) (71,295) TRANSFERS -IN _ 0 0 REVENUES OVER (UNDER) EXPENDITURES (70,200) (71,295) FUND BALANCE - September 30, 2000 _ 396,650 396,650 FUND BALANCE - September 30, 2001 $ 326,450 $ 325,355 41 Variance Favorable (Unfavorable) $ ('1,09.5) (1;095) 0 (1,095) $ (1,095) CURRENT ASSETS: Cash Accounts receivable userfees Accounts receivable - other Accrued interest receivable Inventory Prepaid expenses Total current assets RESTRICTED ASSETS: Bond and interest sinking fund cash and investments PROPERTY: Plant in service Accumulated depreciation Property - net TOTAL_ ASSETS CITY OF BLAIR, NEBRASKA COMBINING BALANCE SHEET - ENTERPRISE FUNDS September 30, 2001 ASSETS Water Sewer Total $ 1,3821567 $ 625,519 $ 2,008,086 424,043 106,796 530,839 2,167 0 2,167 3,795 3,230 7,025 27,837 0 27,837 1,067 743 1,810_. 1,841,476 736,288 2,577,764 339,500 100,000 439,500 19,183,482 (4,865,749) 14,317,733 $ 16,498,709 42 4,625,690 (2,571,898) 2,053,792 $ 2,890,080 23, 809,172 (7,437,647) 16,371,525 $ 19,388,789 CITY OF BLAIR, NEBRASKA COMBINING BALANCE SHEET - ENTERPRISE FUNDS September 30, 2001 LIABILITIES AND FUND BALANCE 43 Water Sewer Total CURRENT LIABILITIES: Current portion of long-term debt $ 400,000 $ 40,000 $ 440,000 Accounts payable 344,997 49,615 394,612 Accrued interest 144,818 25,981 170,799 Accrued expenses 8,000 0 8,000 Total current liabilities 897,815 115,596 1,013,411 DEPOSITS PAYABLE 1,700 0 1,700 LONG-TERM DEBT: Revenue bonds payable-unmatured 9,707,051 1,055,000 10,762,051 Less current portion above (400,000) (40,000) (440,000) Long-term debt -net 9,307,051 1,015,000 10,322,051 Total liabilities 10,206,566 1,130,596 11,337,162 FUND EQUITY: Contributed capital 2,055,100 2,770,834 4,825,934 Retained earnings: Reserved 339,500 100,000 439,500 Unreserved 3,897,543 (1,111,350) 2,786,193 Total fund equity 6,292,143 1,759,484 8,051,627_ TOTAL LIABILITIES AND FUND EQUITY $ 16,498,709 $ 2,890,080 $ 19,388,789 43 CITY OF BLAIR, NEBRASKA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS ENTERPRISE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001_ 44 Water Sewer Total OPERATING REVENUES: User fees $ 2,242,956 $ 579,586 $ 2,822,542 Sale of merchandise 17,010 0 17,010 Forfeited discounts 17,585 0 0 Other 5,355 0 5,355 Total revenues 2,282,906 579,586 2,844,907 EXPENSES: Personal services 525,328 225,323 750,651 Operating expenses 523,055 198,476 721,531 Materials and supplies 351,800 57,417 409,217 Rental expense 1,520 831 2,351 Depreciation 397,941 110,018 507,959 Total expenses 1,799,644 592,065 2,391,709 OPERATING INCOME (LOSS) 483,262 (12,479) 453,198 OTHER REVENUE (EXPENSE): Utility district construction (98,886) (147,636) (246,522) Interest income 71,109 35,530 106,639 Interest expense (335,033) (51,962) (386,995) Bonding costs (500) 0 (500) Operating transfers - in 0 137,167 137,167 Operating transfers - out (169,768) 0 (169,768) NET INCOME (LOSS) (49,816) (39,380) (106,781) RETAINED EARNINGS (DEFICIT) Sept 30, 2000 4,286,859 (971,970) 3,314,889 RETAINED EARNINGS (DEFICIT) Sept 30, 2001 $ 4,237,043 $ (1,011,350) $ 3,208,108 44 CITY OF BLAIR, NEBRASKA COMBINING STATEMENT OF CASH FLOW ENTERPRISE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 CASH FLOW FROM OPERATIONS: Net operating income (loss) Adjustment to reconcile net income to net cash from operations: Depreciation Decrease (increase) in accounts receivable - user fees Decrease (increase) in accounts receivable - other Decrease (increase) in inventory Decrease (increase) in prepaid expenses Increase (decrease) in accounts payable Increase (decrease) in accrued expenses Net cash provided (used) by operations CASH FLOW FROM NON -CAPITAL FINANCING Transfers - in Transfers - out Cash flow from (used by) non -capital financing CASH FLOW FROM CAPITAL AND RELATED FINANCING: Proceeds from long-term debt Payment of long-term debt Decrease (increase) in restricted assets Interest expense Bonding costs Increase (decrease) in accrued interest payable Cash flow from (used in ) financing continued - Water Sewer $ 483,262 $ (12,479) $ 470,783 397,941 110,018 507,959 6,972 1,488 8,460 49,374 0 49,374 2,816 0 2,316 (73) 18 (55) (175,647) 38,963 (136,684) (12,840) (5,562) (18,402) 751,805 132,446 884,251 0 137,167 137,167 (169,768) 0 (169,768) (169,768) 137,167 (32,601) 5,618,643 0 5,618,643 (170,000) (40,000) (210,000) 0 0 0 (335,033) (51,962) (386,995) (500) 0 (500) 108,883 (821) 108,062 5,221,993 (92,783) 5,129,210 45 CITY OF BLAIR, NEBRASKA COMBINING STATEMENT OF CASH FLOW ENTERPRISE FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 (continued) CASH FLOW FROM INVESTING: Purchase of property Utility district construction Interest income Decrease (increase) in accrued interest receivable Cash flow from (used in ) investing NET INCREASE (DECREASE) IN CASH CASH AND CASH EQUIVALENTS Beginning of the period CASH AND CASH EQUIVALENTS End of the period INTEREST PAID $ (5,342,900) (98,886) 71,109 (1,363) (5,372,040) 431,990 $ (19,153) (147,636) 35,530 (1,788) (133,047) 43,783 950,577 581,736 $ 1,382,567 $ 226,149 $ 625,519 $ 52,783 $ (5,362,053) (246,522) 106,639 (3,151) (5,505,087) 475,773 1,532,313 $ 2,008,086 $ 278,932 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL - ENTERPRISE FUND - WATER FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 OPERATING REVENUES: Userfees Sale of merchandise Forfeited discounts Other Total revenues EXPENSES: Personal services: Salaries FICA Workman's compensation HAL insurance Retirement (city share) Unemployment and disability Total Operating expenses: Legalfees Auditing Consultants Employee appreciation Postage Printing and publications Computer programming Schools, travel, and training Dues Utilities Telephone Vehicle insurance Liability insurance Buildings and contents insurance Employee bonds Radio maintenance Office equipment maintenance Motorized equipment maintenance Building maintenance Major maintenance Contingent reserve - repairs Electronic maintenance Car expense Gateway development Bad accounts Contract mowing Total Budget $ 2,231,750 14,500 11,000 1,700 2,258,950 397,863 30,436 7,000 70,320 22,100 3,050 530,769 11,600 2,600 56,000 600 6,000 500 4,000 2,400 1,800 275,000 2,400 600 1,600 4,400 40 600 1,000 3,500 25,000 85,350 6,000 3,600 900 20,000 2,500 0 517,990 continued - 47 Arti ml $ 2,242,956 17,010 17,585 5,355 2,282,906 385,466 29,126 6,677 81,942 18,250 3.867 ozo,ozo 10,276 6,024 48,545 107 6,572 449 3,366 6,786 1,146 272,461 3,141 825 1,503 4,314 0 161 1,536 7,138 37,943 50,787 18,969 16,112 581 15,000 4,063 5,250 523,055 Variance Favorable (Unfavorable) $ 11,206 2,510 6,585 3,655 23,956 12,397 1,310 323 (11,622) 3,850 (_817) 5.441 1,324, (3,424) 7,455 493 (572) 51 634 (4,386) 654 2,539 (741) (225) 97 86 40 439 (536) (3,638) (12,943) 34,563 (12,969) (12,512) 319 5,000 (1,563) (5,250) (5,065 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL - ENTERPRISE FUND - WATER ENTERPRISE FUND - WATER FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 continued - EXPENSES: Materials and supplies: Office supplies Janitorial supplies Shop supplies Chemicals Meters Water lines Suppiies for inventory Gas, oil and diesel Uniforms Small tools Payment to OPPD Other materials and supplies Total Rental expense - Office equipment Total expenses OPERATING INCOME (LOSS) BEFORE DEPRECIATION DEPRECIATION OPERATING INCOME (LOSS) OTHER REVENUES (EXPENSES): Water district construction Interest income Interest expense Bonding costs Operating transfers - in Operating transfers - out NET INCOME (LOSS) Budget Variance Favorable (Unfavorable) $ 9,500 $ 6,505 $ 2,995 400 610 (210) 2,300 2,886 (586) 295,000 293,590 1,410 14,000 21,763 (7,763) 300,000 6,090 293,910 1,000 6,211 (5,211) 3,000 6,180 (3,180) 900 1,175 (275) 1,200 1,923 (723) 1,000 3,519 (2,519) 2,300 1,348 952 630,600 351,800 278,800 1,400 1,520 (120) 1,680,759 1,401,703 279,056 578,191 881,203 303,012 0 (397,941) (397,941) 578,191 483,262 (94,929) (150,000) (98,886) 51,114 100,000 71,109 (28,891) (320,795) (335,033) (14,238) 0 (500) (500) 0 0 0 (60,000) (169,768) (109,768) $ 147,396 $ (49,816) $ (197,212) 48 CITY OF BLAIR, NEBRASKA INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL - ENTERPRISE FUND - SEWER FOR THE TWELVE MONTHS ENDED SEPTEMBER 30,_2001 OPERATING REVENUES: Userfees Other revenue Total revenues EXPENSES: Personal services: Salaries FICA Workman's compensation HAL insurance Retirement (city share) Unemployment and disability Total Operating expenses: Legal Auditing Consultants/engineering Employee appreciation Postage Printing and publication Computer programming School, travel, and training Dues Utilities Telephone Insurance Maintenance Car expense Contract mowing Sewer lines Total Materials and supplies Rental expense Total expenses OPERATING INCOME (LOSS) BEFORE DEPRECIATION DEPRECIATION OPERATING INCOME (LOSS) OTHER REVENUE (EXPENSE): Sewer district costs Bond costs Interest income Interest expense Transfers - in NET INCOME (LOSS) Budget Actual $ 565,000 $ 579,586 n r\ Var. Favorable (Unfavorable) $ 14,586 n 176,229 168,174 8,055 13,482 12,903 579 4,500 4,076 424 25,704 30,660 (4,956) 8,000 7,705 295 1,550 1,805 (255) 229,465 225,323 4,142 - 2,400 2,402 (2) 2,600 2,527 73 51,000 49,569 1,431 400 40 360 4,000 3,449 551 100 329 (229) 3,200 1,690 1,510 2,250 2,265 (15) 500 508 (8) 44,000 41,406 2,594 800 1,591 (791) 6,600 5,125 1,475 58,250 38,303 19,947 900 327 573 0 9,450 0 39,495 (39,495) 177,000 198,476 (21,476) 61,700 57,417 4,283 1,000 831 169 469,165 482,047 (12,882) 95,835 97,539 1,704 0 (110,018) (110,018) 95,835 (12,479) (108,314) (200,000) (147,636) 52,364 0 0 0 20,000 35,530 15,530 (52,782) (51,962) 820 0 137,167 137,167 $ (136,947) $ (39,380) $ 97,567 49 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND REVENUES BUDGET AND ACTUAL FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2001 50 Variance Favorable Budget Actual (Unfavorable) REVENUES: Taxes: Property taxes $ 728,121 $ 699,541 $ (28,580) Motor vehicle taxes 92,000 91,291 (709) Interest on taxes 4,000 3,129 (871) Receipts in lieu of taxes 50,000 49,940 (60) State aid 103,000 116,270 13,270 Tax credits 0 11,168 11,168 Carline and vehicle prorate 6,000 5,083 (917) Homestead relief 0 32,863 32,863 Franchise tax 110,000 238,733 128,733 Total 1,093,121 _ 1,248,018 154,897 Charges for services: Business licenses and permits 125,500 135,041 9,541 Library 11,400 12,120 720 Equipment rental 1,000 1,376 376 Cemetery lots 17,000 8,725 (8,275) Grave openings 22,000 21,300 (700) Swimming pool fees 39,000 0 (39,000) Other fees and charges 8,340 8,256 (84) Sales of fireworks 18,000 20,000 2,000 RV park 4,500 4,077 (423) Total 246,740 210,895 (35,845) INTEREST INCOME 22,800 13,446 (9,354) OTHER REVENUES: State aid -library 1,440 1,646 206 State grants 10,000 0 (10,000) Federal grants 1,462,500 981,725 (480,775) Gifts 79,700 23,336 (56,364) Bond proceeds 0 0 0 Reimbursement 46,100 11,531 (34,569) Sale of assets 10,000 0 (10,000) Other miscellaneous revenue 4,000 1,632 (2,368) Total 1,613,740 1,019,870 (593,870) TOTAL REVENUES $ 2,976,401 $ 2,492,229 $ (484,172) 50 51 CITY OF FLAIR, NEBRASKA, SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL - ADMINISTRATION DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) PERSONAL SERVICES: Salaries $ 86,070 $ 81,128 $ 4,942 Social Security 6,580 6,154 426 Employee's insurance 68,950 58,290 10,660 Retirement 4,500 2,464 2,036 OPERATING EXPENSES: Legal 24,700 20,641 4,059 Auditing 1,400 1,022 378 Civil defense 1,000 700 300 Consulting 45,000 41,306 3,694 Custodial services 4,200 3,410 790 Employee appreciation 1,000 414 586 Postage 3,000 4,229 (1,229) Printing and publications 8,000 7,173 827 Training 5,800 8,940 (3,140) Dues 8,200 3,188 5,012 Election expenses 800 445 355 Programming 5,900 5,328 572 City utilities 4,500 8,014 (3,514) Telephone 5,000 6,082 (1,082) Travel expense 6,000 6,666 (666) Insurance and bonds 4,000 3,622 378 Newsletter 4,000 1,914 2,086 Maintenance 6,500 17,743 (11,243) Tree removal 18,000 20,950 (2,950) City cleanup 10,000 11,294 (1,294) Chamber of Commerce 1,500 0 1,500 Car expense 3,720 5,106 (1,386) County Treasurer's fees 7,209 7,804 (595) In Lieu of taxes 14,500 16,150 Miscellaneous 500 567 (67) Grant expenses 0 13,683 (13,683) Cargill grant 1,415,000 915,000 500,000 SUPPLIES 10,600 10,521 79 RENTAL EXPENSES: Office equipment 1,400 1,369 31 CAPITAL OUTLAY: Motorized equipment 0 0 0 Office equipment 5,500 4,650 850 TOTALS $ 1,793,029 $ 1,295,967 $ 498,712 51 CITY OF FLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL CONTINGENCY ALLOWANCE FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 CONTINGENT RESERVE: Engineering - Law Enforcement Building TOTAL CAPITAL OUTLAY: N/A k TOTAL i b F 4 r f f E Budget $ 25,000 25,000 $ 25,000 52 Actual $ 3,188 3,188 0 $ 3,188 Variance Favorable (Unfavorable) $ 21,812 21,812 0 $ 21,812 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL POLICE DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2001 PERSONAL SERVICES: Salaries Social Security Employee's insurance Retirement OPERATING EXPENSES: Legal Auditing Consultants Employee appreciation Postage Printing and publications Programming Drug task force Training Telephone Travel Utilities Dues Insurance MAPA testing Maintenance Medical exams Car expense Wellness program Miscellaneous SUPPLIES: Supplies Gas and oil Uniforms Ammunition and range Safety Equipment/Training Supplies - GRANT RENTALEXPENSES- CAPITAL OUTLAY: Office equipment Motor vehicles Radio/Camera/Video TOTALS Budget $ 549,531 42,040 109,170 30,600 $ 501,662 38,786 121,757 32,702 Variance Favorable (Unfavorable) $ 47,869 3,254 (12,587) (2,102) 4,000 3,896 104 800 1,105 (305) 0 0 0 500 65 435 700 578 122 650 938 (288) 900 115 785 7,000 6,132 868 2,000 517 1,483 3,200 3,114 86 1,200 305 895 1,200 0 1,200 600 435 165 7,200 6,249 951 1,300 1,209 91 16,300 16,334 (34) 1,800 1,403 397 1,500 1,315 185 1,000 1,025 (2.5) 1,300 670 630 9,200 12,042 (2,842) 11,000 13,545 (2,545) 12,000 11,503 497 1,500 1,362 138 3,000 3,391 (391) 0 1,304 (1,304) 19,000 22,198 (3,198) 8,500 0 8,500 21,000 21,335 (335) 4,500 0 4,500 $ 874,191 $ 826,992 $ 47,199 53 PERSONAL SERVICES: Salaries Social Security Employee's insurance Retirement OPERATING EXPENSES: Legal Auditing Engineering Employee appreciation Printing and publications Programming Training Travel Dues Utilities Telephone Insurance Maintenance Contract mowing Miscellaneous SUPPLIES Operating supplies Gas and oil Uniforms Small tools Sand, gravel and rock RENTALEXPENSES- CAPITAL OUTLAY Equipment Building TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL CEMETERY FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 7,600 A $ 147,583 $ 122,128 54 7,600 $ 25,455 Variance Favorable Budget Actual (Unfavorable) $ 77,493 $ 48,009 $ 29,484 5,930 3,811 2,119 11,080 13,548 (2,468) 1,600 1,290 310 625 780 (155) 100 117 (17) 200 0 200 100 25 75 340 126 214 400 823 (423) 150 305 (155) 75 0 75 50 0 50 2,300 2,533 (233) 900 1,007 (107) 1,150 973 177 16,950 12,758 4,192 0 20,328 (20,328) 400 155 245 800 744 56 2,400 949 1,451 240 432 (192) 250 212 38 450 978 (528) 16,000 12,225 3,775 7,600 A $ 147,583 $ 122,128 54 7,600 $ 25,455 OPERATING EXPENSES Legal Auditing Printing and publications Telephone Utilities Insurance Maintenance Travel Training Miscellaneous SUPPLIES Operating supplies Gas and oil Safety equipment Miscellaneous CAPITAL OUTLAY Equipment Building TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL FIRE DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 Budget $ 600 200 180 3,500 12,000 12,200 10,900 40 2,600 0 7,700 1,300 5,500 0 0 780 234 20 5,505 27,955 11,376 14,316 0 2,105 105 9,240 2,056 4,474 0 A $ 56,720 $ 78,166 55 Variance Favorable (Unfavorable) $ (180) (34) 160 (2,005) (15,955) 824 (3,416) 40 495 (105) (1,540) (756) 1,026 0 A $ (21,446) CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL PARK DEPARTMENT FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 56 Variance Favorable Budget Actual (Unfavorable) PERSONAL SERVICES: Salaries $ 86,678 $ 61,100 $ 25,578 Social Security 6,631 4,812 1,819 Employee's insurance 12,500 12,967 (467) Retirement 1,600 1,290 310 OPERATING EXPENSES: Legal 600 780 (180) Auditing 100 117 (17) Employee appreciation 100 38 62 Printing and publications 420 512 (92) Training 350 404 (54) Dues 250 300 (50) Travel 150 16 134 Utilities 5,500 6,676 (1,176) Telephone 750 857 (107) Insurance 1,650 1,240 410 Maintenance 27,750 19,518 8,232 Contract mowing 0 18,900 (18,900) Miscellaneous 100 168 (68) SUPPLIES Operating supplies 2,525 2,928 (403) Gas and oil 2,500 2,057 443 Small tools 400 435 (35) Playground equipment 6,500 6,846 (346) Miscellaneous 0 0 0 CAPITAL OUTLAY Building 8,500 19,268 (10,768) Equipment 9,500 0 9,500 TOTALS $ 175,054 $ 161,229 $ 13,825 56 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL LIBRARY FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 57 Variance Favorable Budget Actual (Unfavorable) PERSONAL SERVICES: Salaries $ 99,458 $ 84,296 $ 15,162 Social Security 7,650 6,336 1,314 Employee's insurance 14,354 16,736 (2,382) Retirement 4,600 3,077 1,523 OPERATING EXPENSES: Legal 600 780 (180) Auditing 300 351 (51) Employee appreciation 600 0 600 Postage 500 581 (8'1) Dues 300 462 (162) Printing and publications 400 333 67 Utilities 8,500 13,694 (5,194) Telephone 3,000 1,903 1,097 Travel 200 162 38 Training 200 253 (53) Insurance 1,000 1,063 (63) Maintenance 7,000 6,400 600 Custodial services 2,300 2,595 (295) SUPPLIES Supplies 2,700 2,350 3.50 Library materials 33,400 31,790 1,610 CAPITAL OUTLAY Office equipment 3,500 2,931 569 TOTALS $ 190,562 $ 176,093 $ 14,469 57 PERSONAL SERVICES: Salaries Social Security Employee's insurance OPERATING EXPENSES: Auditing Dues Professional fees Printing and publications Utilities Telephone Insurance Maintenance Recreational support Fireworks Contract mowing SUPPLIES Gas and oil Recreation supplies Other supplies CAPITAL OUTLAY Equipment Building/Paving TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL SUPERVISED RECREATION FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2001 350 2,000 750 0 11,500 $ 62,035 58 664 842 547 0 13,007 $ 53,516 (314) 1,158 203 0 (1,507) $ 8,519 Variance Favorable Budget Actual (Unfavorable) $ 8,000 $ 7,533 $ 467 740 601 139 510 473 37 100 117 (17) 35 0 35 0 0 0 150 139 11 4,700 4,316 384 300 361 (61) 1,200 1,154 46 13,200 7,169 6,031 14,000 10,593 3,407 4,500 4,500 0 0 1,500 (1,500) 350 2,000 750 0 11,500 $ 62,035 58 664 842 547 0 13,007 $ 53,516 (314) 1,158 203 0 (1,507) $ 8,519 PERSONAL SERVICES: Salaries Social Security Employee's insurance OPERATING EXPENSES: Auditing Consulting Printing and publications Utilities and telephone Insurance Maintenance State sales tax Miscellaneous SUPPLIES Chemicals Miscellaneous CAPITAL OUTLAY Pool improvements TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL SWIMMING POOL FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2001 4,000 2,700 5,000 $ 63,646 59 4,800 560 $ 17,856 (800) 2,140 5,000 $ 45,790 Variance Favorable Budget Actual _ (Unfavorable) $ 34,819 0 $ 34,819 2,817 0 2,817 410 0 410 200 $ 34 166 1,000 0 1,000 500 0 500 4,050 3,621 42.9 750 729 21 6,000 8,094 (2,094) 1,200 0 1,200 200 18 182 4,000 2,700 5,000 $ 63,646 59 4,800 560 $ 17,856 (800) 2,140 5,000 $ 45,790 PERSONAL SERVICES: Salaries Social Security Employee's insurance Retirement OPERATING EXPENSES: Legal Auditing Employee appreciation Printing and publications Travel Training Dues Telephone Car expense Maintenance Miscellaneous SUPPLIES Office supplies Books and maps CAPITAL OUTLAY Equipment TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL ZONING FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2001 I $ 73,557 862 3,038 0 $ 69,556 38 (2,138) I $ 4,001 Variance Favorable Budget Actual (Unfavorable) $ 46,379 $ 40,177 $ 6,202 3,550 3,201 349 9,228 12,230 (3,002) 2,200 1,340 860 1,400 780 620 100 17 83 100 0 100 1,800 1,450 350 1,000 238 762 500 1,391 (891) 1,000 515 485 1,500 712 788 3,000 3,605 (605) 0 0 0 0 0 0 I $ 73,557 862 3,038 0 $ 69,556 38 (2,138) I $ 4,001 PERSONAL SERVICES: Salaries Social Security Employee's insurance Retirement OPERATING EXPENSES: Legal Auditing Printing and publications Travel Training Utilities Telephone Insurance Maintenance Miscellaneous SUPPLIES Gas and oil Supplies Uniforms Miscellaneous CAPITAL OUTLAY Equipment Building TOTALS CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL ANIMAL CONTROL FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2001 1,100 3,050 700 0 15,250 220,000 $ 296,078 61 1,332 1,530 799 0 14,874 3,400 $ 70,280 (232) 1,520 (99) 0 376 $ 225,798 Variance Favorable Budget Actual (Unfavorable) $ 35,512 $ 27,692 $ 7,820 2,716 1,922 794 8,110 10,111 (2,001) 1,300 1,324 (24) 1,200 780 420 100 1,17 (17) 240 346 (106) 250 20 230 250 0 250 3,000 3,662 (662) 600 592 8 450 627 (177) 1,800 1,152 648 450 0 450 1,100 3,050 700 0 15,250 220,000 $ 296,078 61 1,332 1,530 799 0 14,874 3,400 $ 70,280 (232) 1,520 (99) 0 376 $ 225,798 CITY OF BLAIR, NEBRASKA SCHEDULE OF GENERAL FUND EXPENDITURES BUDGET AND ACTUAL DONATED FUNDS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2001 62 Variance Favorable (Unfavorable) $ 600 (8) 1,703 (1,665) 1,016 717 23,050 $ 25,413 Budget Actual Park $ 600 0 Police - GREAT 96 $ 104 Police - DARE 1,703 0 Police Wilson fund 0 1,665 Police enforcement grant 1,016 0 Employee appreciation 2,324 1,607 Animal control 23,303 253 TOTAL $ 29,042 $ 3,629 62 Variance Favorable (Unfavorable) $ 600 (8) 1,703 (1,665) 1,016 717 23,050 $ 25,413 CITY OF BLAIR, NEBRASKA SCHEDULE OF TRANSFERS FOR THE YEAR ENDED SEPTEMBER 30, 2001 TRANSFER INTO DEBT GENERAL SERVICE STREET SEWER TRANSFER FROM: General 0 $ 160,309 0 0 Debt Service 0 0 $ 59,117 $ 137,166 Capital outlay $ 481,815 0 0 0 Sales tax 138,605 0 0 0 Water 60,000 109,768 0 0 M.1.R.F. 0 106,000 0 0 Keno 0 60,000 0 0 TOTAL TRANSFERS. $ 680,420 $ 436,077 $ 59,117 $ 137,166 63 Honorable Mayor and Members of the City Council Page 2 A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. My consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable conditions described above I consider to be material weaknesses. The condition, criteria, effect and cause is the lack of separation of duties due to the small size of the entity. This report is intended solely for the information and the use of the audit committee, management, others within the organization, City Council, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Edward W. Schroeder Certified Public Accountant 65 'IF}) �/ A A i?.`:�„ll) �V � s J` J, 3, k 1,� �6 '.e �I I . It�;�, CFRTIFILD PUBLIC ACCOUNTANT J 90 O"OUTI-1 STREET RESIDFNCFI : BO/X n,QO 010 2} dG8-5` ,53 E3I_AIR, NEBRASKA 63008 OFFRA"': (JO) ZI26 JO o December 19, 2001 Honorable Mayor and Members of the City Council City of Blair, Nebraska "Compliance and Internal Control over financial reporting” Dear Gentlemen: I have audited the financial statements of the City of Blair, Nebraska, as of and for the years ended September 30, 2000 and 2001, and have issued my report thereon dated December 19, 2001. 1 conducted my audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance { As part of obtaining reasonable assurance about whether City of Blair's financial statements are free of material misstatement, I performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of my audit and, accordingly, I do not express such an opinion. The results of my tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing my audit, I considered City of Blair, State of Nebraska's internal control over financial reporting in order to determine my auditing procedures for the purpose of expressing my opinion on the general purpose financial statements and not to provide assurance on the internal control over financial reporting. My consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. The City of Blair does not have adequate separation of duties. 190/1 SOUTH H TR.EET BOX 486 BLAIR, NE13RAS A 68008 Honorable Mayor and Members the City Council City of Blair, Nebraska Gentlemen: CLRTIFILD PUBLIC ACCOUNTANT December 19, 2001 "Internal Control over Compliance for Major Programs" (d 02) [i 43('-))-;)25'3 Of FICI: (4OI) ,16 X108,0 I have audited the compliance of the City of Blair with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Cir cular A-133 Compliance Supplement that are applicable to each of its major federal programs for the years ended September 30, 2000 and 2001. The City of Blair's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the City of Blair's management. My responsibility is to express an opinion on City of Blair's compliance based on my audit. I conducted my audit of compliance in accordance with generally accepted auditing standards the standards applicable to financial audits contained in Government Auditing Standards, issued by Comptroller General of the United States and OMB Circular A-133, Audits of States and Local Governments and Non -Profit Organizations." Those standards and OMB Circular A-133 require that I plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about city of Blair's compliance with those requirements and performing such other procedures as I considered necessary in the circumstances. I believe that my audit provides a reasonable basis for my opinion. My audit does not provide a legal determination on the City of Blair's compliance with those requirements. In my opinion, the City of Blair complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended September 30, 2001. Internal Control Over Compliance The management of the City of Blair is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing my audit, I considered the City of Blair's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. 66 I I Honorable Mayor and Members the City Council Page 2 I noted certain matters involving the internal control over compliance and its operation that I consider to be reportable conditions. Reportable conditions involve matters coming to my attention relating to significant deficiencies in the design or operation of the internal control over compliance that, in my judgment, could adversely affect the City of Blair's ability to administer a major federal program in accordance with applicable requirements of laws, regulations, contracts and grants. Reportable conditions are described in the accompanying schedule of findings and questioned costs as item # 1. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely, period by employees in the normal course of performing their assigned functions. My consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable conditions described above I consider to be material weaknesses. The condition, criteria, effect and cause is the lack of separation of duties due to the small size of the entity. This report is intended solely for the information and use of the audit committee, management, others within the organization, City Council, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Edward W. Schroeder Certified Public Accountant 67 Q ry �Q 00 W Z W 0 W LL LL ov O LL W OJ D }❑ F— w U= U U) 0 J w Q 0 � Z Ow 0 w X w � I � C �- N O M t - w Q. w = N O (3) � I � to 1 619-1 6-,1 (---"I 64 1 6r, C o0 F- w Q. w = _p a) N cr O N G � � LO m wmmmm coo Q � c ti N N ( .0 � cr-N w m 0 a) a) 0 LL LL �Q Li > > > > C CL — � Lo O CD _ O N O O O O O cu N z 0 (D i N X X Co C. to 1 619-1 6-,1 (---"I 64 1 6r, U D C� H H F- 07 Oo ZN IJP O C� ~ Z Q WI W U, 0 W LL C o0 F- w Q. w = _p a) OY Y Y Y N U U U U 0 z LO m wmmmm in Q � ❑ 0 a) a) a) � z Q.aaa Cl) � cr-N w m 0 a) a) 0 LL LL �Q Li > > > > C CL — � Lo O O U W _ O N O O O O O cu N z 0 (D i N X X Co C. 0 d 0 � O O M N ti m cin z �- W d. 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DL O a) O U C CO w E -C cin z �- O CD cv J W c z a) a) U ,2 W t5 w 0 E z w,� �F-= N (n W y ~ U) U 0 �<U) � Z wg J Q o Q LL �@ O Y �•� N W w EL U) 0 f- 0 C130O C)Z U U J z LLI w LL U} a t ry Q m J LLI z W p W Q LL. LL c] O LL w O -' �0 i® W _T. U U) p O (n N (n J w p Z M ( Q ti O W O 2 H d X O W p LU p ff} 6g T L O�[x C,�Ow C° c Z M ( Q J (L6 @ (n W �� O 2 Z J � Q w N r- LY] p�� ui z 2 O � w p LU p F; v W I- Q Q in w CL (7 L in 0w aCL z J Oa < o Q O (v J f- 0 uj Z LLJ Z p LL LL J LwL Q J O Fa-- C Z y O C: o0 O U) c Q Z N O U ( ( -� IL c D p 0 W Z c U co i U W QU O � W 2) E O U Z 70 U N CO O U C: (0 M) N N Ca t to U C O c O Z City of Blair, Nebraska Schedule of Findings and Questioned Costs Year ended September 30, 2001 FINANCIAL STATEMENTS: Type of auditor's report issued — Unqualified. INSTANCES OF NON-COMPLIANCE: No matters were noted. REPORTABLE CONDITIONS: Segregation of Duties — One important aspect of internal control is the segregation of duties among employees to prevent an individual employee from handling duties which are incompatible. The investing and the posting of journal entries are done by the same person. Recommendation - We realize that with a limited number of office employees, segregation of duties is difficult. However, the City should review its control procedures to obtain the maximum internal control possible under the circumstances. Response — We will consider this. Conclusion — Response acknowledged. The City could segregate duties to the extent possible with existing personnel and utilize the council to provide additional control through review of financial transactions and reports. - continued - NEI City of Blair, Nebraska E Schedule of Findings and Questioned Costs Year ended September 30, 2001 - continued - FEDERAL AWARDS: Type of auditor's report issued — Qualified. INSTANCES OF NON-COMPLIANCE: No matters were noted. REPORTABLE CONDITIONS: Segregation of Duties — One important aspect of internal control is the segregation of duties among employees to prevent an individual employee from handling duties which are incompatible. The investing and the posting of journal entries are done by the same person. Recommendation - We realize that with a limited number of office employees, segregation of duties is difficult. However, the City should review its control procedures to obtain the maximum internal control possible under the circumstances. Response — We will consider this. Conclusion — Response acknowledged. The City could segregate duties to the extent possible with existing personnel and utilize the council to provide additional control through review of financial transactions and reports. IDENTIFICATION OF MAJOR PROGRAMS: CFDA# NAME 66.468 Drinking Water State Revolving Loans 14.228 Community Development Block Grant DOLLAR THRESHOLD: $300,000 AUDITEE WAS NOT A LOW-RISK AUDITEE. 71 OMB No. 0348-0057 FORM SF -SAC U.S. DEPT. OF COMM.- Econ. and Stat. Admin.- U.S. CENSUS BUREAU AS COLLECTING AGENT FOR (3-20-2001) OFFICEING OF MANAGEMENT AND BUDET Data Collection Form for Reporting on AUDITS OF STATES, LOCAL GOVERNMENTS, AND NON-PROFIT ORGANIZATIONS for Fiscal Year Endinq Dates On or After January 1, 2001 • Federal Audit Clearinghouse ;ofStates, omplete this form, as required by OMB Circular A-133, "Audits 1201 E. 10th Street Local Governments, and Non -Profit Organizations." Jeffersonville, IN 47132 GENERAL INFORMATION (To be completed by auditee, except for Item 7) .Fiscal period ending date for this submission 2. Type of Circular A-133 audit Month Day Year Fiscal Period End Dates Must 9 / 30 / 01 Be On or After January 1, 2001 1 [Z Single audit 2 ❑ Program -specific audit 3. Audit period covered FEDERAL 4. Date received by Federal t � Annual s ❑ Other - Months GOVERNMENT clearinghouse 2 ❑ Biennial USE ONLY 5. Employer Identification Number (EIN) a. Auditee EIN 111111111 6. AUDITEE INFORMATION a. Auditee name b. Auditee address (Number and street) 218 South 16th Street City State ZIP + 4 Code c. Auditee contact Name rm Title d. Auditee contact telephone (402 ) 426 — 4191 e. Auditee contact FAX (Optional) f. Auditee contact E-mail (Optional) --b. Are multiple EINs covered in this report? t ❑ Yes 42 No If Part 1, Item 5b = "Yes," complete Part 1, Item 5c (Complete the continuation sheet on Page 4) g. AUDITEE CERTIFICATION STATEMENT -This is to certify that, to the best of my knowledge and belief, the auditee has: (1) engaged an auditor to perform an audit in accordance with the provisions of OMB Circular A-133 for the period described in Part I, Items 1 and 3; (2) the auditor has completed such audit and presented a signed audit report which states that the audit was conducted in accordance with the provisions of the Circular; and, (3) the information included in Parts I, 11, and III of this data collection form is accurate and complete. I declare that the foregoing is true and correct. Signature of certifying official Date Month Day Year Printed Name/Title of certifying official Rodney Storm - Administrator 72 7. AUDITOR INFORMATION (To be completed by auditor) a. Auditor name Edward W. Schroeder CPA b. Auditor address (Number and street) 1904 South Street, Box 486 City State ZIP + 4 Code I I I I I I_ c. Auditor contact Name Edward W. Schroeder, CPA Title President d. Auditor contact telephone ( 402) 426 — 4080 e. Auditor contact FAX (Optional) f. Auditor contact E-mail (Optional) 9. AUDITOR STATEMENT -The data elements and information included in this form are limited to those prescribed by OMB Circular A-133. The information included in Parts II and III of the form, except for Part III, Items 8, 9, and 10, was transferred from the auditor's report(s) for the period described in Part I, Items 1 and 3, and is not a substitute for such reports. The auditor has not performed any auditing procedures since the date of the auditor's report(s). A copy of the reporting package required by OMB Circular A-133, which includes the complete auditor's report(s), is available in its entirety from the auditee at the address provided in Part I of this form. As required by OMB Circular A-133, the information in Parts 11 and 111 of this form was entered in this form by the auditor based on information included in the reporting package. The auditor has not performed any additional auditing procedures in connection with the completion of this form. Signature of auditor Date Month Day Year /,,t`b EIN: 4 7 �0 1 0 6. 1_ 0 6 • GENERAL INFORMATION - Continued : F S. \ �.cwit wia� ��uuivci vi uvi.cu i..u..w �. uvvvv ... .... ....... .... ...... ....... ... �.,,,... .. .y ,,.......,�..., J Page 2 73 FORM SF -SAC (3.20-2001) Did the auditee expend more than X25,000,000 in Federal awards during the fiscal year? (Mark (X) one box) 1 ❑ Yes - Identify Cognizant Agency in Part 1, Item 9 2 ® No - SKIP to Part It, Item 1 9. Indicate which Federal awarding agency provided the predominant amount of direct funding in fiscal year 2000. (Mark (X) one box) However, if cognizance has been reassigned, see instructions. 02 ❑ Agency for International 81 ❑ Energy 14 ❑ Housing and Urban 47 ❑ National Science Development ss ❑ Environmental Protection Development Foundation 10 ❑ Agriculture Agency 15 ❑ Interior 20 ❑ Transportation 11 ❑ Commerce 83 ❑ Federal Emergency 1s ❑ Justice ❑ Other - Specify. 12 ❑ Defense Management Agency 17 ❑ Labor 84 ❑ Education 93 ❑ Health and Human Services • FINANCIAL STATEMENTS (To be completed by auditor) 1. Type of audit report (Mark (X) one box) 1 [Z Unqualified opinion 2 ❑ Qualified opinion 3 ❑ Adverse opinion 4 ❑ Disclaimer of opinion 2. Is a "going concern" explanatory paragraph included in the audit report? 1 ❑ Yes 25, No 3. Is a reportable condition disclosed? 1 E� Yes 2 ❑ No - SKIP to Item 5 4. Is any reportable condition reported as a material weakness? 1 [2 Yes 2 ❑ No 5. Is a material noncompliance disclosed? 1 ❑ Yes 2 E� No � FEDERAL PROGRAMS (To be completed by auditor) 1. Type of audit report on major program compliance 1 ❑ Unqualified opinion 2a Qualified opinion 3 ❑ Adverse opinion 4 ❑ Disclaimer of opinion 2. Does the auditor's report include a statement that the auditee's financial statements include departments, agencies, or other organizational units expending greater than $300,000 in Federal awards that have separate A-133 audits which are not included ❑ Yes 2K❑ No in this audit? (AICPA SOP 98-3 chapter 10) 1 3. What is the dollar threshold to distinguish Type A and Type B programs? (§—.520(b)) $300,000 4. Did the auditee qualify as a low-risk auditee? (§_ .530) 1 ❑ Yes 2 U No 5. Is a reportable condition disclosed for any major program? (§ _ .510(a)(1)) 1 FyJ Yes 2 ❑ No - SKIP to Item 7 6. Is any reportable condition reported as a material weakness? (§ _ .510(a)(1)) 1 M Yes 2 ❑ No 7. Are any known questioned costs reported? (§ _ .510(a)(3) or (4)) 1 ❑ Yes 2 E� No S. Was a Summary Schedule of Prior Audit Findings prepared? (§_.315(b)) 1 ❑ Yes 2 U No 9. Indicate which Federal agency(ies) have current year audit findings related to direct funding or prior audit findings shown in the Summary Schedule of Prior Audit Findings related to direct funding. (Mark (X) all that apply or None) 02 ❑ Agency for International 83 ❑ Federal Emergency 43 ❑ National Aeronautics and ss ❑ Social Security Development Management Agency Space Administration Administration 10 ❑ Agriculture 3s ❑ General Services 8s ❑ National Archives and 19 ❑ State Administration Records Administration 20 ❑ Transportation z3 ❑ Appalachian Regional p Commission 93a Health and Human Services o5 ❑ National Endowment for 21 ❑ Treasury 11 ❑ Commerce 14 ❑ Housingand Urban the Arts 82 ❑ United States Development 06 El National Endowment for Information Agency sa El Corporation for National 9 Y the Humanities and Community Service o3 ❑ Institute for Museum sa ❑ Veterans Affairs ❑ Science Services a7 National 12 El Defense Foundation oo ❑ None 84 ❑ Education 15 ❑ Interior 16 ❑ Justice 07 ❑ Office of National Drug ❑ Other - Specify. 81 ❑ Energy Control Policy 17 [1 Labor 6611 Environmental es ❑ Small Business Protection Agency os ❑ Legal Services Corp Administration Each agency identified is required to receive a copy of the reporting package. In addition, one copy each of the reporting package is required for. • the Federal Audit Clearinghouse archives ................................... • and, if not marked above, the cognizant agency (if identified in Part I, Item 9) .......... ❑ \ �.cwit wia� ��uuivci vi uvi.cu i..u..w �. uvvvv ... .... ....... .... ...... ....... ... �.,,,... .. .y ,,.......,�..., J Page 2 73 FORM SF -SAC (3.20-2001) FORM SF -SAC 3-20-2001 W z O z 0 Q Z ,It Page 3 OO iy ZD -jQO Z O M y o U U o a z� t�•° c3 o o O O O o o woc� D a) n z Q o'er ~ LU C c U C7QQW Q C O a) WTO ZVz Q y O C . c Y c •> ° C m '.�N O0 o E (n O (n O (n O (n O (n O U) O u) O O (n O O (n O O fn O O J '80' � � +._' Q. () o a'm 'C L .o o} O Z O } z O } Z O } Z O } Z O } Z } Z } z ` >- z } Z �� Q Q ` .... Q) O. U Y p _0 o ,�❑ ��• C ❑ �❑ ❑� ❑� ❑® El El ❑❑ ❑❑ ❑❑ O_V, C m T� CL r N r N r N r (Q' r N r N r N r N r N r N y L U m C Y _� Q� 0.a) a O 0) + +r 'o (n N O (n O O (n O O (n O O (n O O (n a) 0 (n O O N a.) 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