FY2000 Audit Report CityCITY OF BLAIR, NEBRASKA
SEPTEMBER 30, 2000
EDWARD W. SCHROEDER
CERTIFIED PUBLIC ACCOUNTANT
1904 SOUTH STREET
BOX 486
BLAIR, NEBRASKA 68008
Honorable Mayor and Members
of the City Council
City of Blair, Nebraska
Gentlemen:
January 4, 2001
"Independent Auditor's Report"
RESIDENCE:
(402) 468-5253
OFFICE:
(402) 426-4080
I have audited the accompanying general-purpose financial statements and the combining,
individual fund, and account group statements of the City of Blair, Nebraska as of and for the
years ended September 30, 1999 and 2000, as listed in the table of contents. These financial
l statements are the responsibility of the City of Blair's management. My responsibility is to
express an opinion on these financial statements based on my audit.
I conducted my audit in accordance with generally accepted auditing standards and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the
audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts
and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall
financial statement presentation. I believe that my audit provides a reasonable basis for my
opinion.
In my opinion, the general-purpose financial statements referred to above present fairly, in all
material respects, the financial position of the City of Blair, Nebraska as of September 30, 1999
and 2000, and the results of its operations and the cash flows of its proprietary fund types and
nonexpendable trust funds for the years then ended in conformity with generally accepted
accounting principles. Also, in my opinion, the combining, individual:fund, and account group
financial statements referred to above present fairly, in all material respects, the financial position
of each of the individual funds and account groups of the City of Blair, Nebraska, at September
30, 1999 and September 30, 2000, and the results of operations of such funds and the changes in
cash flow of the individual proprietary funds for the years then ended, in conformity with generally
accepted accounting principles.
In accordance with Government Auditing Standards, I have also issued my report dated January
4, 2001 on my consideration of the City of Blair's internal control over financial reporting and my
tests of its compliance with certain provisions of laws, regulations, contracts and grants.
Mayor and Members of
the City Council
January 4, 2001
Page 2
My audit was performed for the purpose of forming an opinion on the general-purpose financial
statements of City of Blair, Nebraska, taken as a whole and the combining, individual fund, and
account group statements. The accompanying supplemental schedules and schedule of
expenditures of federal awards listed in the forgoing table of contents are presented for the
purpose of additional analysis as required by the U.S. Office of Management and Budget Circular
A-133, Audits of States, Local Governments and Non -Profit Organizations and are not a required
part of the general-purpose financial statements. Such information has been subjected to the
auditing procedures applied in the audit of the general-purpose financial statements and, in my
opinion, is fairly stated, in all material respects, in relation to the general-purpose financial
statements taken as a whole.
Edward W. Schroeder
Certified Public Accountant
CITY OF BLAIR, NEBRASKA
TABLE OF CONTENTS
Page
INDEPENDENT AUDITORS' REPORT 1-2
COMBINED STATEMENTS:
Combined Balance Sheet - All Fund Types and Account
Groups
3-4
Combined Statement of Revenue, Expenditures and
Changes in Fund Balance - All Government
Fund Types
5-6
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget and Actual -
General Fund
7
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget and
Actual - Debt Service Fund
8
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget and
Actual - Special Revenue Fund
9
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget and
Actual - Capital Improvement Fund
10
Combined Statement of Revenues, Expenses and Changes
in Retained Earnings/Fund Balance - Budget and Actual -
AII Proprietary Fund Types and Similar Trust Funds
11
General Fixed Assets Account Group:
Statement of General Fixed Assets
12
Statement of Changes in General Fixed Assets
13
General Long -Term Debt Account Group:
Statement of General Obligation Bonds Principal
and Interest Requirements by Year of Maturity
14
Statement of Changes in General Long -Term Debt
15
Combined Statement of Cash Flow - All Proprietary
Fund Types and Similar Trust Funds
16
Comparative Combined Balance Sheets - General and
Special Revenue Funds
17
Comparative Combined Balance Sheets - Debt Service
and Capital Improvement Funds
18
Comparative Combined Balance Sheets - Enterprise
and General Insurance Funds
19
Comparative Combined Balance Sheets - General Fixed
Assets and General Long -Term Debt
20
Comparative Combined Statement of Revenues,
Expenditures And Changes in Fund Balances - General
and Special Revenue Funds
21
CITY OF BLAIR, NEBRASKA
TABLE OF CONTENTS
Page
Comparative Combined Statement of Revenues,
Expenditures And Changes in Fund Balances - Debt
Services and Capital Improvements Funds
22
Comparative Combined Statement of Revenues,
Expenditures And Changes in Retained Eamings/Fund
Balances - Enterprise and Insurance Funds
23
NOTES TO FINANCIAL STATEMENTS
24-32
SPECIAL REVENUE FUNDS:
Combining Balance Sheet
33
Combining Schedule of Revenues, Expenditures and
Changes in Fund Balances - Special Revenue Funds
34-35
Individual Statement of Gross Proceeds Distribution
' and Changes in Fund Balance - Budget
and Actual - Special Revenue Funds - Keno Fund
36
Individual Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget
and Actual - Street Fund
37
Individual Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget
and Actual - M.I.R.F Fund
38
Individual Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget
and Actual - Sales Tax Fund
39
Individual Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget
and Actual - Revolving Loan Fund
40
ENTERPRISE FUNDS:
Combining Balance Sheet
41-42
Combining Statement of Revenues, Expenses, and
Changes in Retained Earnings
43
Combining Statement of Cash Flow
44-45
Individual Statement of Revenues and Expenses -
Budget and Actual - Water
46-47
Individual Statement of Revenues and Expenses -
Budget and Actual - Sewer
48
SUPPORTING SCHEDULES:
Schedule of General Fund Revenues - Budget
i and Actual
49
Schedule of General Fund Expenditures - Budget
and Actual - Administration Department
50
Schedule of General Fund Expenditures - Budget
and Actual - Contingency Allowance
51
CITY OF BLAIR, NEBRASKA
TABLE OF CONTENTS
Paqe
Schedule of General Fund Expenditures - Budget
and Actual - Police Department
52
Schedule of General Fund Expenditures - Budget
and Actual - Cemetery
53
Schedule of General Fund Expenditures - Budget
and Actual - Fire Department
54
Schedule of General Fund Expenditures - Budget
and Actual - Park Department
55
Schedule of General Fund Expenditures - Budget
and Actual - Library
56
Schedule of General Fund Expenditures - Budget
and Actual - Supervised Recreation
57
Schedule of General Fund Expenditures - Budget
and Actual - Swimming Pool
58
Schedule of General Fund Expenditures - Budget
and Actual - Zoning
59
Schedule of General Fund Expenditures - Budget
and Actual - Animal Control
60
Schedule of General Fund Expenditures - Budget
and Actual - Donated Funds
61
Schedule of Transfers
62
Compliance and Internal Control over
Financial Reporting
63-64
Internal Control over Compliance
For Major Programs
65-66
Schedule of Federal Awards
67-68
Schedule of Findings and Questioned
Costs
69-70
Data Collection Form
71-73
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CITY OF BLAIR, NEBRASKA
COMBINED STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
ALL GOVERNMENT FUND TYPES
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30. 2000
Debt Special
General Service Revenue
REVENUES:
Taxes
Street revenues
Keno proceeds
M.I.R.F. revenues
Charges for services
Special assessment interest
Interest income
Grants
Other revenues
Total revenues
EXPENDITURES:
Administration
Contingency allowance
Police Department
Cemetery
Fire Department
Parks Department
Library
Supervised recreation
Swimming pool
Zoning
Animal control
Donated funds
Keno expense
M.I.R.F. fund expenses
Collection fees
Street expense
Cargill - City share
Street improvement
Fire station
Debt service:
Bonding costs
Redemption of bonds
Bond interest
Warrant interest
Total expenditures
REVENUES OVER (UNDER)
EXPENDITURES
-continued-
$ 1,092,678
$ 61,576
0
0
0
0
0
0
270,745
0
0
53,037
19,204
30,915
0
0
648,637
0
2,031,264
145,528
0
835,475
1,231
15,646
0
756,117
0
154,040
0
470,615
0
169,908
0
175,306
0
62,108
0
332,491
0
70,929
0
46,133
0
11,246
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
393,663
0
156,294
0
70,363
3,100,014
621,551
$ 926,213
851,056
81,709
76,519
0
0
50,622
76,272
Capital
Improvement
Fund
$ 0
0
0
0
0
0
345,848
0
0
345,848
2,100
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
100,000
0
0
0
0
0
0
166,694
0
0
0
28,585
0
796,496
0
20,000
0
3,261
0
632,261
0
0
0
0
0
0
0
0
0
0
0
1,649,397
100,000
$ (1,068,750) $ (476,023) $ 412,994 $ 245,848
See Notes to Financial Statements
5
CITY OF BLAIR, NEBRASKA
COMBINED STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
ALL GOVERNMENT FUND TYPES
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30. 2000
-continued-
REVENUES OVER (UNDER)
EXPENDITURES
OTHER FINANCING
SOURCES (USES):
Street district construction
Bond proceeds
Operating transfers - in
Operating transfers - out
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER)
EXPENDITURES AND
OTHER USES
FUND BALANCE
September 30, 1999
FUND BALANCE
September 30, 2000
Debt Special Capital
General Service Revenue Improvement
Fund Fund Fund Fund
$ (1,068,750) $ (476,023) $ 412,994 $ 245,848
0 0 (96,841) 0
0 0 0 0
1,237,611 0 114,888 0
(307,389) (330,525) (285,685) (481,814)
(138,528) (806,548)
495,452 2,095,771
145,356 (235,966)
988,510 4,173,146
$ 356,924 $ 1,289,223 $ 1,133,866 $ 3,937,180
See Notes to Financial Statements
6
CITY OF BLAIR, NEBRASKA
COMBINED STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
GENERAL FUND
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30-2000
See Notes to Financial Statements
7
Variance
Favorable
(Unfavorable)
$ 56,678
55,955
(17,596)
(2,007,792)
(1,912,755)
916,261
9,354
132,720
22,528
612,150
35,925
5,340
1,468
(24,956)
20,571
8,694
14,317
1,754,372
$ (158,383)
695,797
(307,389)
$ 230,025
Budget
Actual
REVENUES:
Taxes
$ 1,036,000
$ 1,092,678
Charges for services
214,790
270,745
Interest income
36,800
19,204
Other revenues
2,656,429
648,637
Total revenues
3,944,019
2,031,264
EXPENDITURES:
Administration
1,751,736
835,475
Contingency allowance
25,000
15,646
Police Department
888,837
756,117
Cemetery
176,568
154,040
Fire Department
1,082,765
470,615
Parks Department
205,833
169,908
Library
180,646
175,306
Supervised recreation
63,576
62,108
Swimming pool
307,535
332,491
Zoning
91,500
70,929
F Animal control
54,827
46,133
r' Donated funds
25,563
11,246
Total expenditures
4,854,386
3,100,014
REVENUES OVER (UNDER)
EXPENDITURES
$ (910,367)
$ (1,068,750)
OTHER FINANCING SOURCES (USES):
r
Operating transfers - in
541,814
1,237,611
Operating transfers - out
0
(307,389)
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER) EXPENDITURES
AND OTHER SOURCES
(368,553)
(138,528)
FUND BALANCE - September 30, 1999
495,452
495,452
FUND BALANCE - September 30, 2000
$ 126,899
$ 356,924
See Notes to Financial Statements
7
Variance
Favorable
(Unfavorable)
$ 56,678
55,955
(17,596)
(2,007,792)
(1,912,755)
916,261
9,354
132,720
22,528
612,150
35,925
5,340
1,468
(24,956)
20,571
8,694
14,317
1,754,372
$ (158,383)
695,797
(307,389)
$ 230,025
CITY OF BLAIR, NEBRASKA
COMBINED STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
DEBT SERVICE FUND
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30.2000
See Notes to Financial Statements
Variance
Favorable
(Unfavorable)
$ 2,760
0
11,537
0
15,915
0
(720)
0
(38,663)
(4,745)
(70,363)
(114,491)
$ (84,279)
0
0
(330,525)
$ (414,804)
Budget
Actual
REVENUES:
Taxes
$ 58,816
$ 61,576
Special assessments
0
0
Special assessment interest
41,500
53,037
Developers down payment
0
0
Interest income
15,000
30,915
Other revenues
0
0
Total revenues
115,316
145,528
EXPENDITURES:
Administration
511
1,231
Bonding costs
0
0
Redemption of bonds
355,000
393,663
Bond interest
151,549
156,294
Warrant interest
0
70,363
Total expenditures
507,060
621,551
REVENUES OVER (UNDER)
EXPENDITURES
$ (391,744)
$ (476,023)
OTHER FINANCING SOURCES (USES):
Bond proceeds
0
0
Operating transfers - in
0
0
Operating transfers - out
0
(330,525)
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER) EXPENDITURES
AND OTHER SOURCES
(391,744)
(806,548)
FUND BALANCE - September 30, 1999
2,095,771
2,095,771
FUND BALANCE - September 30, 2000
$ 1,704,027
$ 1,289,223
See Notes to Financial Statements
Variance
Favorable
(Unfavorable)
$ 2,760
0
11,537
0
15,915
0
(720)
0
(38,663)
(4,745)
(70,363)
(114,491)
$ (84,279)
0
0
(330,525)
$ (414,804)
CITY OF BLAIR, NEBRASKA
COMBINED STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
SPECIAL REVENUE FUND
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30. 2000
OTHER FINANCING SOURCES (USES):
Street district construction
Budget
Actual
REVENUES:
700,000
114,888
Sales and occupation tax
$ 791,998
$ 926,213
Keno net proceeds
65,000
81,709
MIRF revenues
70,386
76,519
Street revenues
797,540
851,056
Grants
90,000
76,272
Interest income
39,360
50,622
Total revenues
1,854,284
2,062,391
EXPENDITURES:
Keno expense
239,153
166,694
Collection fees and refunds
25,200
30,685
Cargill - City share
105,000
20,000
Community betterment
16,000
0
Street expenses
1,048,388
799,757
Downtown project
98,000
0
Fire Station
600,000
632,261
Total expenditures
2,131,741
1,649,397
REVENUES OVER (UNDER)
EXPENDITURES
$ (277,457)
$ 412,994
OTHER FINANCING SOURCES (USES):
Street district construction
(700,000)
(96,841)
Operating transfers - in
700,000
114,888
Operating transfers - out
(200,000)
(285,685)
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER) EXPENDITURES
AND OTHER SOURCES
(477,457)
145,356
FUND BALANCE - September 30, 1999
988,510
988,510
FUND BALANCE - September 30, 2000 $
511,053
1,133,866
See Notes to Financial Statements
E
Variance
Favorable
(Unfavorable)
$ 134,215
16,709
6,133
53,516
(13,728)
11,262
208,107
72,459
(5,485)
85,000
16,000
248,631
98,000
(32,261)
482,344
$ 690,451
603,159
(585,112)
(85, 685)
$ 622,813
CITY OF BLAIR, NEBRASKA
COMBINED STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
CAPITAL IMPROVEMENT FUND
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30. 2000
See Notes to Financial Statements
10
Variance
Favorable
Budget
Actual
(Unfavorable)
REVENUES:
Interest income
$ 482,914
$ 345,848
$ (137,066)
EXPENDITURES:
Cemetery mower
2,700
0
2,700
Cemetery paving
4,000
0
4,000
Park equipment
3,500
0
3,500
Bath house
100,000
100,000
0
Pool painting
0
0
0
Total expenditures
110,200
100,000
10,200
REVENUES OVER (UNDER)
EXPENDITURES
$ 372,714
$ 245,848
$ (126,866)
OTHER FINANCING SOURCES (USES):
Operating transfers - in
0
0
0
Operating transfers - out
(481,814)
(481,814)
0
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER) EXPENDITURES
AND OTHER SOURCES
(109,100)
(235,966)
$ (126,866)
FUND BALANCE - September 30, 1999
4,173,146
4,173,146
FUND BALANCE - September 30, 2000
$ 4,064,046
$ 3,937,180
See Notes to Financial Statements
10
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am
CITY OF BLAIR, NEBRASKA
STATEMENT OF GENERAL FIXED ASSETS
SEPTEMBER 30, 2000
Land Buildings Vehicles Equipment
GENERAL FUND:
Total
Administration $
65,000
$ 936,683
$ 10,450
$ 150,137
$ 1,162,270
Police
0
0
117,432
84,941
202,373
Cemetery
115,000
89,606
14,553
29,698
248,857
Fire
0
1,334,257
642,487
72,663
2,049,407
Park
97,952
481,002
27,951
315,357
922,262
Library
22,500
116,600
0
67,002
206,102
Supervised recreation
0
11,343
13,385
15,940
40,668
Swimming pool
100,000
808,305
0
164,538
1,072,843
Animal control
0
9,936
13,450
2,566
25,952
0
SPECIAL REVENUE
0
FUNDS - Street
10,000
213,878
293,808
361,985
879,671
0
CAPITALIZED LEASE -
0
Library
0
203,404
0
0
203,404
TOTALS $
410,452
$ 4,205,014
$ 1,133,516
$ 1,264,827
$ 7,013,809
See Notes to Financial Statements
12
CITY OF BLAIR, NEBRASKA
STATEMENT OF CHANGES IN GENERAL FIXED ASSETS
FOR THE YEAR ENDED SEPTEMBER 30, 2000
Balance Balance
Sept. 30 Sept. 30
1999 Additions Dispositions 2000
GENERAL FUND:
Administration
$ 1,150,972
$ 11,298 $
0
$ 1,162,270
Police
182,350
20,023
0
202,373
Cemetery
188,045
60,812
0
248,857
Fire
1,005,493
1,043,914
0
2,049,407
Park
864,421
57,841
0
922,262
Library
199,871
6,231
0
206,102
Supervised Recreation
26,023
14,645
0
40,668
Swimming pool
565,910
506,933
0
1,072,843
Animal control
25,952
0
0
25,952
SPECIALIZED REVENUE FUNDS -
Street
879,671
0
0
879,671
CAPITALIZED LEASE -
Library
203,404
0
0
203,404
TOTALS
$ 5,292,112
$ 1,721,697 $
0
$ 7,013,809
See Notes to Financial Statements
13
CITY OF BLAIR, NEBRASKA
STATEMENT OF GENERAL OBLIGATION BONDS
PRINCIPAL AND INTEREST REQUIREMENTS
BY YEAR OF MATURITY
SEPTEMBER 30, 2000
Year Ending
Principal
Interest
September 30.
Requirements
Requirements
Total
2001
$ 385,829
$ 140,835
$ 526,664
2002
381,265
123,990
505,255
2003
375,000
107,780
482,780
2004
395,000
91,103
486,103
2005
390,000
73,115
463,115
2006
365,000
55,005
420,005
2007
290,000
40,663
330,663
2008
255,000
27,461
282,461
2009
220,000
15,962
235,962
2010
35,000
5,997
40,997
2011
35,000
4,107
39,107
2012
40,000
2,200
42,200
T3,167,094
$ 688,218
$ 3,855,312
See Notes to Financial Statements
14
CITY OF BLAIR, NEBRASKA
STATEMENT OF CHANGES IN GENERAL LONG-TERM
DEBT
FOR THE YEAR ENDED SEPTEMBER 30, 2000
Balance
Balance
Interest Sept 30,
Sept 30,
Dated
Description
Rate 1999 Additions
Deductions
2000
z
10/15/91
Fire Department
r
bonds
5.00-6.20% $ 25,000 $
0
$ 25,000
$ 0
02/15/94
Various purpose
3.00-4.70% 105,000
0
20,000
85,000
03/01/95
Various purpose
5.10-5.95% 175,000
0
25,000
150,000
r, 01/15/96
Various purpose
5.90-4.80% 580,000
0
70,000
510,000
06/15/97
Various purpose
4.45-5.50% 650,000
0
50,000
600,000
06/01/98
Various purpose
4.10-4.85% 345,000
0
30,000
315,000
04/15/99
Various purpose
3.50-4.40% 1,580,000
0
135,000
1,445,000
05/28/99
Rescue Unit
5.60% 100,757
0
38,663
62,094
}
TOTAL
$ 3,560,757 $
0
$ 393,663
$ 3,167,094
r
F
See Notes to Financial Statements
r
15
n
CITY OF BLAIR, NEBRASKA
COMBINED STATEMENT OF CASH FLOW
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30. 2000
General
Enterprise Insurance
Funds Funds
CASH FLOW FROM OPERATIONS:
Net operating income (Loss)
Adjustment to reconcile net
income to net cash from operations:
Depreciation
Decrease (Increase) in accounts
receivable -user fees
Decrease (Increase) in accounts
receivable -other
Decrease (Increase) in inventory
Decrease (Increase) in prepaid expenses
Increase (Decrease) in accounts payable
Decrease in accrued expenses
Increase (Decrease) in deposits payable
Net cash provided (used) by operations
CASH-FLOW FROM NON -CAPITAL FINANCING:
Transfers - in
Transfers - out
Cash flow used by non -capital financing
CASH FLOW FROM CAPITAL AND RELATED FINANCING:
Proceeds from long-term debt
Payment of long-term debt
Decrease (increase) in restricted assets
Interest expense
Bonding costs
Increase (decrease) in accrued interest payable
Cash from (used in) financing
CASH FLOW FROM INVESTING:
Purchase of property
Utility district construction
Interest income
Decrease (increase) in accrued interest receivable
Cash from (used by) investing
NET INCREASE (DECREASE) IN CASH
CASH AND CASH EQUIVALENTS - Beginning of the period
$ 414,394 $
441,196
(63,287)
(45,174)
(6,138)
(230)
470,997
2,320
0
1,214,078
52,914
0
52,914
4,258,408
(3,960,000)
454,355
(212,611)
(98,331)
(54,395)
387,426
(2,296,638)
(111,485)
155,857
20,155
(2,232,111)
(577, 693)
2,110,006
8,836
L
N
0
0
0
(1,687)
0
0
7,149
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7,149
31,845
CASH AND CASH EQUIVALENTS - End of the period $ 1,532,313 $ 38,994
INTEREST PAID $ 267,007 $ 0
See Notes to Financial Statements,
16
CITY OF BLAIR, NEBRASKA
COMPARATIVE COMBINED BALANCE SHEET
GENERAL AND SPECIAL REVENUE FUND
AS OF SEPTEMBER 30, 1999 AND SEPTEMBER 30. 2000
Accounts payable
Accrued expenses
Deposit payable
Revenue bonds payable
Total Liabilities
FUND EQUITY
Fund balance - reserved
Fund balance - unreserved
Total Fund Equity
TOTAL LIABILITIES
AND FUND EQUITY
$ 80,482
26,471
13,600
$ 51,411
32,922
18,800
$ 512,562
3,832
0
$ 328,414
3,394
0
120,553 103,133 516,394 331,808
0 0
495,452 356,924
495,452 356,924
988,510 1,133,866
988,510 1,133,866
$ 616,005 $ 460,057 1 1,504,904 $ 1,465,674
See Notes to Financial Statements
17
SPECIAL
GENERAL
REVENUE
FUNDS
FUNDS
1999
2000
1999
2000
ASSETS
Cash and equivalents
$ 557,459
$ 419,445
Receivables;
Billed user fees
0
0
Accrued interest
559
0
$ 1,169
Other
0
0
725,641
$ 576,991
Due from County Treasurer
57,987
40,612
21,570
10,899
Restricted assets - cash and
investment - at cost
0
0
756,524
877,784
TOTAL ASSETS
$ 616,005
$ 460,057
$ 1,504,904
$ 1,465,674
LIABILITIES
Accounts payable
Accrued expenses
Deposit payable
Revenue bonds payable
Total Liabilities
FUND EQUITY
Fund balance - reserved
Fund balance - unreserved
Total Fund Equity
TOTAL LIABILITIES
AND FUND EQUITY
$ 80,482
26,471
13,600
$ 51,411
32,922
18,800
$ 512,562
3,832
0
$ 328,414
3,394
0
120,553 103,133 516,394 331,808
0 0
495,452 356,924
495,452 356,924
988,510 1,133,866
988,510 1,133,866
$ 616,005 $ 460,057 1 1,504,904 $ 1,465,674
See Notes to Financial Statements
17
CITY OF BLAIR, NEBRASKA
COMPARATIVE COMBINED BALANCE SHEET
DEBT SERVICE AND CAPITAL IMPROVEMENT FUNDS
AS OF SEPTEMBER 30.1999 AND SEPTEMBER 30. 2000
See Notes to Financial Statements
18
DEBT
CAPITAL
SERVICE
IMPROVEMENT
FUNDS
FUNDS
1999
2000
1999
2000
ASSETS
Cash and equivalents
$
526,560
$
618,401
$
114,591
$ 16,879
Receivables:
Special assessments
2,678,380
2,185,623
0
0
Accrued interest
0
0
174,795
168,817
Other
50,379
31,047
0
0
Due from County Treasurer
3,690
2,227
0
0
Contract receivable - OPPD
0
0
3,883,760
3,751,484
TOTAL ASSETS
$
3,259,009
$
2,837,298
$
4,173,146
$ 3,937,180
LIABILITIES
Accounts payable
0
0
Accrued interest
$
11,730
$
73,991
0
0
Registered warrants
1,151,508
1,474,084
0
0
Total Liabilities
1,163,238
1,548,075
0
0
FUND EQUITY
Fund balance - reserved
2,095,771
1,289,223
0
0
Fund balance - unreserved
0
0
$
4,173,146
$ 3,937,180
Total Fund Equity
2,095,771
1,289,223
4,173,146
3,937,180
TOTAL LIABILITIES
AND FUND EQUITY
$
3,259,009
$
2,837,298
$
4,173,146
$ 3,937,180
See Notes to Financial Statements
18
CITY OF BLAIR, NEBRASKA
COMPARATIVE COMBINED BALANCE SHEET
ENTERPRISE AND GENERAL INSURANCE FUNDS
AS OF SEPTEMBER 30 1999 AND SEPTEMBER 30 2000
ENTERPRISE
FUNDS
1999 2000
GENERAL
INSURANCE
FUNDS
1999 2000
ASSETS
Cash and equivalents
$ 2,110,006
$ 1,532,313
Receivables:
Billed user fees
476,012
539,299
Accrued interest
24,029
3,874
Other
6,367
51,541
Inventory
24,515
311414
Prepaid expenses
1,525
994
Restricted assets - cash and
investment - at cost
893,855
439,500
$
31,845
$
38,994
Property - net of accumulated
depreciation, where applicable
9,661,989
11,517,431
0
0
TOTAL ASSETS
$ 13,198,298
$ 14,116,366
$
31,845
$
38,994
LIABILITIES
Accounts payable
$ 60,299
$ 531,296
$
2,840
$
1,153
Accrued interest
117,132
62,737
0
0
Accrued expenses
24,082
26,402
0
0
Deposits payable
1,700
1,700
0
0
Revenue bonds payable
5,055,000
5,353,408
0
0
Total Liabilities
5,258,213
5,975,543
2,840
1,153
FUND EQUITY
Contributed capital
4,825,934
4,825,934
0
0
Retained earnings - reserved
893,855
439,500
0
0
Retained earnings - unreserved
2,220,296
2,875,389
0
0
Fund balance - reserved
0
0
29,005
37,841
Total Fund Equity
7,940,085
8,140,823
29,005
37,841
TOTAL LIABILITIES
AND FUND EQUITY
$ 13,198,298
$ 14,116,366
$
31,845
$
38,994
See Notes to
Financial Statements
19
CITY OF BLAIR, NEBRASKA
COMPARATIVE COMBINED BALANCE SHEET
GENERAL FIXED ASSETS AND GENERAL LONG-TERM DEBT
AS OF SEPTEMBER 30 1999 AND SEPTEMBER 30. 2000
See Notes to Financial Statements
20
GENERAL
GENERAL
FIXED
LONG-TERM
ASSETS
DEBT
1999
2000
1999
2000
ASSETS
Property - net of accumulated
depreciation, where applicable
$ 5,292,112 $
7,013,809
Amount available in Debt Service
for general long-term debt
retirement
0
0
$
2,095,771 $
1,289,223
Amount to be provided for
retirement for general long-term
debt
0
0
1,464,986
1,877,871
TOTAL ASSETS
$ 5,292,112 $
7,013,809
$
3,560,757 $
3,167,094
LIABILITIES
Bonds payable
0
0
$
3,560,757 $
3,167,094
Total Liabilities
0
0
3,560,757
3,167,094
FUND EQUITY
Investment in general fixed assets
$ 5,292,112 $
7,013,809
0
0
TOTAL LIABILITIES
AND FUND EQUITY
$ 5,292,112 $
7,013,809
$
3,560,757 $
3,167,094
See Notes to Financial Statements
20
CITY OF BLAIR, NEBRASKA
COMPARATIVE COMBINED STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
GENERAL AND SPECIAL REVENUE FUNDS
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
GENERAL
FUNDS
REVENUES:
1999
Taxes
$ 1,067,661
Keno net proceeds
0
Street revenues
0
M.I.R.F. revenues
0
Charges for services
207,972
Interest income
23,542
Grants
0
Other revenues
202,139
Total revenues
1.501.314
EXPENDITURES:
Administration
Contingency allowance
Police Department
Cemetery
Fire Department
Parks Department
Library
Supervised recreation
Swimming pool
Zoning
Landfill
Animal control
Donated funds
Keno expense
Fire Station
Development
Street
Cargill - City share
Total expenditures
REVENUES OVER (UNDER)
EXPENDITURES
OTHER FINANCING SOURCES (USES)
Street District construction
Operating transfers - in
Operating transfers - out
305,479
10,558
751,745
95,235
169,564
136,286
155,777
45,118
83,685
85,423
0
46,376
6,697
0
0
0
0
0
1,891,943
(390, 629)
���
$ 1,092,678
0
0
0
270,745
19,204
0
648.637
1,U31 ,2b4
835,475
15,646
756,117
154,040
470,615
169,908
175,306
62,108
332,491
70,929
0
46,133
11,246
0
0
0
0
0
(1,068,750)
SPECIAL REVENUE
FUNDS
1999
2000
$ 1,192,557
$ 926,213
50,503
81,709
507,726
851,056
16,998
76,519
0
0
51,158
50,622
462,720
76,272
0
0
2,281,662
2,062,391
26,223
30,685
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
16,156
166,694
254,279
632,261
0
0
2,848,261
799,757
0
20,000
3,144,919
1,649,397
(863,257) 412,994
0
0
(695,757)
(96,841)
370,711
1,237,611
1,423,818
114,888
(100,000)
(307,389)
(140,259)
(285,685)
REVENUES AND OTHER FINANCIAL
SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USES (119,918) (138,528) (275,455) 145,356
FUND BALANCE - BEGINNING 615,370 495,452 1,263,965 988,510
FUND BALANCE - ENDING $ 495,452 $ 356,924 $ 988,510 $ 1,133,866
See Notes to Financial Statements
21
CITY OF BLAIR, NEBRASKA
COMPARATIVE COMBINED
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
DEBT SERVICE AND CAPITAL IMPROVEMENTS FUNDS
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
DEBT CAPITAL
SERVICE IMPROVEMENT
FUNDS FUNDS
REVENUES:
Taxes and special assessments
Interest income
Other revenues
Total revenues
EXPENDITURES:
Administration
Pool painting
Bath house
Heavy equipment
Debt service:
Bonding costs
Redemption of bonds
Bond interest
Total expenditures
REVENUES OVER (UNDER)
EXPENDITURES
OTHER FINANCING
SOURCES (USES):
Bond proceeds
Operating transfers - in
Operating transfers - out
REVENUES AND OTHER FINANCIAL
SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USES
FUND BALANCE - BEGINNING
FUND BALANCE - ENDING
1999
2000
1999
2000
$ 949,544
$ 61,576
32,640
30,915
$ 356,396
$ 345,848
0
53,037
0
0
982,184
145,528
356,396
345,848
1,315
1,231
0
0
0
0
7,000
0
0
0
0
100,000
0
0
0
0
23,700
393,663
0
0
1,580,601
156,294
0
0
147,190
70,363
0
0
1,752,806
621,551
7,000
100,000
(770,622)
(476,023)
349,396
245,848
1,700,950 0 0 0
47,367 0 100,000 0
(1,605,027) (330,525) (481,815) (481,814)
(627,332) (806,548) (32,419) (235,966)
2,723,103 2,095,771 4,205,565 4,173,146
$ 2,095,771 $ 1,289,223 $ 4,173,146 $ 3,937,180
See Notes to Financial Statements
22
CITY OF BLAIR, NEBRASKA
COMPARATIVE COMBINED
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN RETAINED EARNINGS/FUND BALANCE
ENTERPRISE AND INSURANCE FUNDS
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
ENTERPRISE INSURANCE
FUNDS FUNDS
OPERATING REVENUES:
User fees
Sale of merchandise
Insurance contributions
Other
Total
EXPENSES:
Personal services
Operating expenses
Materials and supplies
Rental expense
Depreciation
Payments of insurance benefits
Total
1999 2000
$ 2,502,561
19,392
0
28,282
2,550,235
610,623
546,063
392,664
2,230
422,809
1,974,389
$ 2,706,463
20,780
0
2,745,519
648,010
515,287
723,499
3,133
441,196
0
2,331,125
OPERATING INCOME (LOSS)
575,846
414,394
OTHER REVENUE (EXPENSES):
0
0
Utility district construction
(161,111)
(111,485)
Interest income
115,692
155,857
Interest expense
(263,051)
(212,611)
Bonding costs
(48,413)
(98,331)
Operating transfers - in
395,119
52,914
Operating transfers - out
(9,913)
0
NET INCOME (LOSS)
604,169
200,738
RETAINED EARNINGS/FUND BALANCE
Beginning
2,509,982
3,114,151
RETAINED EARNINGS/FUND BALANCE
Ending $
3,114,151
$ 3,314,889
See Notes to Financial Statements
23
1999 2000
$ 87,328 $ 90,696
0
0
0
0
0
0
0
0
0
0
83,597
83,670
83,597
83,670
3,731
7,026
0
0
1,423
1,810
0
0
0
0
0
0
0
0
5,154 8,836
23,851 29,005
$
29,005 $ 37,841
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Introduction:
The City of Blair (City) complies with Generally Accepted Accounting Principles,
(GAAP). The City's reporting entity applies relevant Governmental Accounting
Standards Board (GASB) pronouncements. Proprietary funds and similar component
units apply FINANCIAL ACCOUNTING STANDARDS BOARD (FASB)
pronouncements and ACCOUNTING PRINCIPLES BOARD (APB) opinions issued on
or before November 30, 1989 unless those pronouncements conflict with or contradict
GASB pronouncements, in which case, GASB prevails.
Implementation of any accounting and reporting standards are included in this report
where applicable, Comparability with previous years financial reports is not affected.
The accounting and reporting framework and the more significant accounting
principles and practices are discussed in subsequent sections of this note. The
remainder of the notes are organized to provide explanations including required
disclosures of the City's financial activities for the fiscal year ended September 30,
2000.
B. Reporting Entity:
All significant activities and organizations in which the City exercises oversight
responsibility have been included in the City's general purpose financial statements
for the year ended September 30, 2000. The following criteria regarding
manifestation of oversight were considered by the City in its evaluation of City
organizations and activities:
Financial interdependency: The City is responsible for its debts and is entitled to
surpluses. No separate agency receives a financial benefit nor imposes a financial
burden on the City.
Election of the government authority: The locally elected City Council is
exclusively responsible for all public decisions and accountable for the decisions it
makes.
C. Fund Types and Account Groups:
Governmental fund types: Governmental funds use the current financial resources
measurement focus. Only current assets and current liabilities are generally included
on their balance sheets. Their operating statements present sources and uses of
available resources during a given period.
24
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
C. Fund Types and Account Groups: (continued)
Proprietary fund types: Proprietary funds use the economic resources measurement
focus. The accounting objectives are determinations of net income, financial position
and cash flows. All assets and liabilities associated with a proprietary funds activities
are included on its balance sheet. Proprietary fund equity is segregated into
contributed capital and retained earnings.
Fiduciary fund types: (trust and insurance funds), that are used to account for assets
held by the City as an agent for private individuals or organizations or in trust
Account groups: The account groups are used to account for fixed assets and long-
term liabilities which are not reported in the respective governmental funds.
D. Basis of Accounting:
All Governmental Funds are accounted for using the modified accrual basis of
accounting. Their revenues are recognized when earned and expenditures are
recognized when incurred except that property taxes are not recorded until collected
as they are not practicably measurable and interest on general obligation bonds is not
recorded until coupons mature.
The Proprietary and Fiduciary Funds accounted for using the accrual basis where
revenues are recognized when earned and expenses are recognized when incurred.
The City does not apply encumbrance accounting in any of its funds.
E. Debt Service Fund:
The Debt Service Fund is used to account for the payment of principal and interest on
general long-term debt. The primary sources of revenue are property taxes and
special assessments.
F. Inventory:
Inventory is stated at the lower of cost (first -in, first -out) or market value. The
consumption method is used in regard to inventory expenditure recognition.
25
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
G. Budgetary Basis:
The City's legally adopted budget is not in conformity with generally accepted
accounting principles. The budget is prepared and adopted using the cash basis of
accounting whereby revenues budgeted are expected to be received rather than
earned and expenditures budgeted are expected to be disbursed rather than incurred.
There are no significant differences between the budgeted basis of accounting and
the generally accepted basis. The City Council sets the property tax levy needed to
support the coming years budget in August of each year and submits its budget as
required by State Statute.
H. Budgetary Control:
Each funds appropriated budget is prepared on a detailed line item basis. Revenues
are budgeted by source. Expenditures are budgeted by department. This constitutes
the legal level of control. Expenditures may not exceed appropriations at this level.
All budget revisions at this level are subject to final review by the City Council. On
September 14, 1999, the City Council amended the fiscal year September 30, 1999,
budget increasing both sewer revenue and sewer disbursements for bond refinancing
in the amount of $1,095,000. The process was done according to state law. There
were no budget amendments for the year ended September 30, 2000.
Cash and Cash Equivalents:
For the purposes of the Statement of Cash Flows the City considers all short-term
debt instruments purchases with a maturity of three months or less to be cash
equivalents. Short-term investments are recorded at cost.
J. Fixed Assets:
All fixed assets are recorded at cost or estimated cost if actual cost not available.
The Proprietary and Fiduciary Fund assets are presently on the respective balance
sheets except for the cost of any underground water and sewer lines which are not
included in the assets. Depreciation of the assets is computed on the straight-line
method over the estimated useful lives of the assets as follows:
Plant and buildings 25-40 years
Equipment 5-10 years
Assets in all other funds are recorded as expenditures at the time of purchase with the
accumulated cost being presented in the general fixed asset group of accounts for
measurement purposes only. Certain improvements such as roads, bridges, curbs
and gutters, streets and sidewalks, drainage systems, and lighting systems are not
capitalized. No depreciation is provided for assets in the general fixed asset group of
accounts.
26
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS
K. Compensated Absences:
The City of Blair does not accrue compensated absences because the amount cannot
be reasonably estimated.
L. Deposits and Investments:
Investments consist of Certificates of Deposit or U.S. Government Securities with
current maturities. These investments have no restrictions. The deposits are entirely
Category 1 which means that the investments are insured or collateralized with
securities held by the entity's agent. Investments are stated at cost which
approximates market value. Investments allowed are generally U.S. Government
Securities, FDIC insured deposits and others provided by State Statute. Total
deposits at September 30, 2000 were $3,943,316.
2. PROPERTY TAX CALENDAR
The City's December 31, 1999 valuation was $295,822,825. The levy for the City for the
year ending September 30, 2000 was .3483 per $100 of value. The total tax levy was
$1,030,316, Property taxes are due December 31 of each year and delinquent in halves
at May 1 and September 1, of the following year. The property taxes are collected and
remitted to the City by the County.
3. RESTRICTED ASSETS
Restricted assets consist of cash, certificates of deposit, and government securities. The
total Debt Service fund balance is reserved for debt service. The other assets are
restricted as follows:
2000
27
Special
Enterprise
Insurance
Revenue Fund
Funds
Funds
Keno funds
$ 120,606
$ 0
$ 0
Street funds
339,656
0
0
M.I.R.F. funds
107,816
0
0
Sales tax funds
143,544
0
0
Revolving loan fund
166,162
0
0
Bond and Interest
sinking fund
0
439,500
0
Reserve for insurance
claims
0
0
38,944
Total restricted assets
$877784
439 500
1-18_994
27
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS
3. RESTRICTED ASSETS (continued)
Keno funds
Street funds
M.I.R.F. funds
Sales tax funds
Revolving loan fund
Bond and Interest
sinking fund
Reserve for insurance
claims
Total restricted assets
4. LONG-TERM DEBT
Water debt:
Special Enterprise Insurance
Revenue Fund Funds Funds
$ 197,418 $ 0 $ 0
247,691 0 0
28,333 0 0
149,871 0 0
133,211 0 0
0 893,855 0
0 0 31,845
$ 756,524 $ 893,855 $ 31 845
Date Rate Total
Department of Environmental
Quality Bonds 8-09-00 4.03% $ 863,408
Water Revenue Bonds 6-15-00 4.70-5.55% $3,395,000
Annual Principal Requirements
For Water Bonds
Year Ending September 30,
2001 $ 170,000
2002 400,000
2003 447,500
2004 467,500
2005-2016 2,773,408
TOTAL $4258,408
28
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS
4. LONG-TERM DEBT (continued)
Sewer debt:
Date Rate Total
Sewer Revenue Bonds 10-1-98 4.10-5.30% $1,095,000
Annual Principal Requirements
For Sewer Bonds
Year Ending September 30,
2001 $ 40,000
2002 40,000
2003 45,000
2004 45,000
4
2005-2014 925,000
TOTAL$1 095,000
F
The City of Blair established a defeasance escrow on June 15, 2000 to provide for the
redemption of the Series 1996 and 1999 water bonds at the earliest permissible
redemption date. Proceeds from the June 15, 2000 Water Bond issue were put into
the trust in an amount sufficient for this purpose. All bonding costs were expensed in
the current period and no gain or loss was realized on the refunding. All non -
refunded water debt is secured by an minimum water usage contract with Cargill, Inc.
dated June 27, 2000.
The total financing for water plant construction available from the Department of
Environmental Quality loan dated August 9, 2000 is $6,815,700. The City had drawn
$863,408 on the loan at September 30, 2000. There was no interest capitalized
during 1999 or 2000.
Sinking fund requirements for Water and Sewer debt were a reserve of $439,500 at
September 30, 2000 and monthly sinking fund deposits based on the next principle
and interest payment. Net working capital of the Enterprise Funds is $1,327,300 at
September 30, 2000.
29
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS
5, PENSION PLANS (continued)
The City has two pension plans covering substantially all of its employees. Employees
other than policemen are covered by a defined contribution plan. All contributions up to
5% of gross wage in employee contributions and 5% of gross wage in contributions from
the City are invested with an investment manager. The employees must have
accumulated six months of service, be at least age 21, and work 40 hours per week to
participate in the plan. Employees are 100% vested in employer contributions after seven
years of service. The plan is a single employer plan with the City maintaining fiduciary
responsibility for it. Contributions for the periods ended September 31, 1999 and
September 30, 2000, were $75,948 and $79,376 respectively. Contributions are expected
to remain relatively level from year to year. The 2000 covered payroll and total payroll
were $793,760 and $1,038,555 respectfully.
The policemen are covered under a defined benefit plan established by the statutes of the
State of Nebraska. Policemen terminating before retirement age receive payment for
their contributions to date of termination plus interest accrued and the vested portion of the
City's contributions based on the statutes of the State of Nebraska. The City has fiduciary
responsibility for the plan and it is a single employer plan only. Contributions of $55,786
for 1999 and $53,140 for 2000, were 12% of gross wages which compiles with statutory
requirements. The City contributed 6 percent of gross wages and the policemen
contributed 6 percent. The City has no material pension benefit obligations as of
September 30, 2000. The City does expect contributions to remain relatively level from
year to year. The contributions are not actuarially determined. All qualifying police payroll
f was covered in 1999 and 2000.
C.
During the year ended September 30, 1984, the City transferred police pension funds to
an independent trustee for investment. The trustee will maintain the fund according to
state law. Contributions to the trustee were reported as an expenditure.
6. OTHER ASSET - ELECTRIC PLANT CONTRACT
In April 1984, the City of Blair contracted to sell its electrical transmission and distribution
generating facilities to the Omaha Public Power District. The terms of the agreement were
as follows:
Omaha Public Power District agreed to buy the City of Blair facilities for the sum of
$5,950,000. The terms of payment shall be $1,000,000 payable at the date of the contract
and the balance of $4,950,000 amortized over thirty years at nine percent interest per
annum, with annual payments of $481,815 commencing in April 1985. This contract is
unsecured.
This contract also provided for the Omaha Public Power District to supply electrical service
directly to the City and its residents. The transfer of electrical services was completed on
September 30, 1984.
30
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS
7. LANDFILL CLOSURE
The City of Blair has closed its landfill operations. All material closing and monitoring
costs were accrued over the remaining life of the landfill. The Landfill closed October 31,
1993 and any remaining monitoring costs will be paid from City funds but are not
anticipated to be material to the financial statements.
8. ACCOUNTS RECEIVABLE - SPECIAL ASSESSMENTS
The City of Blair's special assessments outstanding as of September 30, 1999 and
September 30, 2000, are composed of the following:
1999 2000
Special assessment principle $ 956,663 $2,185,623
Special assessments available not levied 1,721,717 0
Total Special Assessments Receivable $2,678,380 2 185 623
The delinquent special assessments at September 30, 2000 are 12% of those outstanding.
9. INSURANCE FUND
1 The City of Blair self -insures certain dental and eye benefits for its employees. Funds were
contributed from various funds into the insurance fund for proper allocation. The
contributions into the fund for September 31, 1999 and September 30, 2000, were $79,117
and $90,696 respectively. Dental and vision benefits are limited and do not create
significant risk for the City.
10. CONCENTRATION OF CREDIT RISK
All of the receivables of the City of Blair proprietary funds and special assessments in the
debt service fund are from the local Blair area therefore creating a concentration of credit
risk. If the Blair area economy was depressed this could have an adverse effect on the
collection of the outstanding accounts receivable. There were no material doubtful
accounts at September 30, 1999 or 2000, Cargill, Inc, is a major water customer for the
City. Cargill, Inc. represented 56% of water sales for the year ended September 30, 2000.
11. DEFICIT FUND BALANCE
The City of Blair sewer fund had a deficit fund balance of $1,071,970 as of September 30,
2000. The deficit is the result of depreciation in excess of revenues. The General Fund,
Debt Service Fund and Capital Outlay Fund had excess expenses over revenues for
September 30, 2000.
31
CITY OF BLAIR, NEBRASKA
NOTES TO FINANCIAL STATEMENTS
12. REGISTERED WARRANTS
The City of Blair has $1,474,084 of outstanding registered warrants at September 30,
2000. The warrants are due currently and bear an average interest rate of 4.73%. The
accrued interest at September 30, 2000, was $73,991.
13. SUBSEQUENT EVENT — VARIOUS PURPOSE BONDS
The City of Blair issued $930,000 of various purpose bonds on October 15, 2000. The
bonds are due from October 15, 2001 to October 15, 2015 with interest of 4.65% to
5.50%. Bond proceeds were to retire outstanding Registered Warrants.
32
-
CITY OF BLAIR, NEBRASKA
COMBINING
BALANCE
SHEET - SPECIAL REVENUE
FUNDS
SEPTEMBER 30, 2000
y
k :
ASSETS
C
k
Keno
Street
M.I.R.F. Sales Tax
Revolving
Fund
Fund
Fund
Fund
Loan Fund
Total
CASH AND
EQUIVALENTS
$
120,606
$
339,656
$ 107,816 $
143,544
$
166,162
$ 877,784
DUE FROM COUNTY
0
10,899
0
0
0
10,899
REVOLVING LOAN/
OTHER RECEIVABLES
4,077
0
0
148,986
423,928
576,991
ACCRUEDINTEREST
RECEIVABLE
0
0
0
0
0
0
TOTAL
$
124,683
$
350,555
$ 107,816 $
292,530
$
590,090
$ 1,465,674
E
LIABILITIES
AND FUND EQUITY
STATE TAX PAYABLE
$
3,394
0
0
0
0
$ 3,394
r ACCOUNTS PAYABLE
0
$
31,997
0 $
102,977
$
193,440
328,414
FUND BALANCE
121,289
318,558
$ 107,816
189,553
396,650
1,133,866
i, TOTAL
$
124,683
$
350,555
$ 107,816 $
292,530
$
590,090
$ 1,465,674
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PRIZE RESERVE FUND RECONCILIATION
FOR THE REPORTING PERIOD
Beginning fund Balance $ 4,608
Increase to Fund 0
Withdrawals from Fund (4,649)
Ending Fund Balance (deficit) $ (41)
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
SPECIAL REVENUE FUNDS - KENO FUND
FOR THE TWELVE
MONTHS ENDED SEPTEMBER
30 2000
Budget
Actual
Variance
GROSS PROCEEDS
$ 0 $
885,340
$ 0
PRIZES:
Declared Prizes
0
686,362
0
Unclaimed Wins
0
2,030
0
Net Prizes Paid
0
684,332
NET HOLD
0
201,008
0
ALLOWABLE EXPENSES PAID:
Lottery Operator's Commission
0
123,948
0
NET KENO PROCEEDS
$ 65,000 $
77,060
$ 12,060
EXPENSES PAID BY CITY:
State Taxes
13,000
17,707
(4,707)
Other Expenses
2,900
2,850
50
TOTAL EXPENSES PAID
15,900
20,557
(4,657)
PROCEEDS AVAILABLE FOR DISTRIBUTION 49,100
56,503
7,403
TRANSFER FROM PRIZE RESERVES
0
4,649
4,649
COMMUNITY BETTERMENT
(223,253)
(146,137)
77,116
NET AFTER TRANSFERS
(174,153)
(84,985)
89,168
Beginning Keno Account
Fund Balance
201,785
201,785
0
Interest
2,500
4,489
1,989
KENO ACCOUNT FUND BALANCE
$ 30,132 $
121,289
$ 91,157
PRIZE RESERVE FUND RECONCILIATION
FOR THE REPORTING PERIOD
Beginning fund Balance $ 4,608
Increase to Fund 0
Withdrawals from Fund (4,649)
Ending Fund Balance (deficit) $ (41)
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES
EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL SPECIAL
REVENUE FUNDS - STREET FUND
FOR THE TWELVE MONTHS
ENDED SEPTEMBER
30.2000
Var. Favorable
REVENUES:
Budget
Actual
(Unfavorable)
Highway allocation
$ 430,000
$ 479,649
$ 49,649
I Property taxes
252,500
243,126
(9,374)
Other taxes
53,100
68,354
15,254
Incentive payment
3,000
3,000
0
State maintenance agreement
13,640
13,633
(7)
In -Lieu of tax
12,000
10,720
(1,280)
Homestead exemption
0
7,147
7,147
State grant
50,000
23,940
(26,060)
Interest on investments
14,500
17,363
2,863
Other income
33,300
25,427
(7,873)
Total revenues
862,040
892,359
30,319
EXPENDITURES:
Salaries
228,994
181,860
47,134
FICA
17,900
13,508
4,392
x Retirement
9,000
7,478
1,522
Employee insurance
35,854
37,874
(2,020)
Legal
1,800
1,800
0
Engineering
215,000
32,510
182,490
Employee appreciation
400
376
24
Auditing
2,000
1,576
424
Office expense
540
1,635
(1,095)
Dues
200
173
27
Utilities
4,800
3,947
853
Telephone
1,000
1,019
(19)
Travel
200
180
20
Training
300
264
36
Insurance
11,400
8,801
2,599
Maintenance
22,900
12,151
10,749
Street lighting
105,000
117,719
(12,719)
County fees
2,500
2,655
(155)
Car expense
1,200
271
929
Sand, gravel, and rock
10,000
11,333
(1,333)
Gas, diesel, and oil
10,000
8,260
1,740
Materials and supplies
7,200
9,409
(2,209)
Rental
3,000
2,588
412
Capital outlay:
0
Equipment
22,000
0
22,000
Street improvements
335,200
339,109
(3,909)
Total expenditures
1,048,388
796,496
251,892
REVENUES OVER (UNDER) EXPENDITURES
(186,348)
95,863
282,211
OTHER FINANCING SOURCES (USES):
Bond proceeds
700,000
0
(700,000)
Street district construction
(700,000)
(96,841)
603,159
Operating transfers - in
0
114,888
114,888
i Operating transfers - out
0
0
0
REVENUES OVER (UNDER) EXPENDITURES
(186,348)
113,910
$ 300,258
r. FUND BALANCE - September 30, 1999
204,648
204,648
FUND BALANCE - September 30, 2000
18,300
318,558
37
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
SPECIAL REVENUE FUNDS - M.I.R.F. FUND
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30.2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
M.I.R.F. revenues
$ 70,386
$ 76,519
$ 6,133
Interest income
500
2,964
2,464
Total revenues
70,886
79,483
8,597
EXPENDITURES:
Downtown project
(98,000)
0
(98,000)
REVENUES OVER (UNDER)
EXPENDITURES BEFORE TRANSFERS
(27,114)
79,483
106,597
TRANSFER OUT
0
0
0
REVENUES OVER (UNDER)
EXPENDITURES
(27,114)
79,483
$ 106,597
FUND BALANCE - Sept 30, 1999
28,333
28,333
FUND BALANCE - Sept 30, 2000
$ 1,219
$ 107,816
38
CITY OF BLAIR, NEBRASKA
COMBINED STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
SPECIAL REVENUE FUNDS - SALES TAX FUND
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
REVENUES:
Sales tax
Use tax
Occupation tax
Federal T21 Fund
Interest income
Total revenue
EXPENDITURES:
Community betterment
State collection fees
Refunds
4th of July banners
Street improvements
Fire station - direct
Fire station - transfers
Total expenditures
REVENUES OVER (UNDER)
EXPENDITURES
FUND BALANCE - September 30, 1999
FUND BALANCE - September 30, 2000
Budget
Actual
$ 751,877
$ 890,168
27,721
21,689
12,400
14,356
40,000
52,332
5,900
8,857
837,898
987,402
16,000 0
23,200 27,328
2,000 1,257
0 2,100
0 3,261
800,000 632,261
841,200 951,892
(3,302)
154,043
$ 150,741
39
35,510
$ 189,553
Variance
Favorable
(Unfavorable)
$ 138,291
(6,032)
1,956
12,332
2,957
149,504
16,000
(4,128)
743
(2,100)
(3,261)
167,739
(285,685)
(110,692)
$ 38,812
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
SPECIAL REVENUE FUNDS - REVOLVING LOAN FUND
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
:W
Variance
Favorable
Budget
Actual
(Unfavorable)
REVENUES:
Interest income
$ 15,960
$ 16,949
$ 989
Total revenue
15,960
16,949
989
EXPENDITURES:
Cargill - City share
105,000
20,000
85,000
Total expenditures
105,000
20,000
85,000
REVENUES OVER (UNDER)
EXPENDITURES BEFORE
TRANSFERS
(89,040)
(3,051)
85,989
TRANSFERS -IN
0
0
0
REVENUES OVER (UNDER)
EXPENDITURES
(89,040)
(3,051)
$ 85,989
FUND BALANCE - September 30, 1999
399,701
399,701
FUND BALANCE - September 30, 2000
$ 310,661
$ 396,650
:W
CURRENT ASSETS:
Cash
Accounts receivable -
userfees
Accounts receivable -
other
Accrued interest
receivable
Inventory
Prepaid expenses
Total current assets
RESTRICTED ASSETS:
Bond and interest
sinking fund cash
and investments
PROPERTY:
Plant in service
Accumulated depreciation
Property - net
TOTAL ASSETS
CITY OF BLAIR, NEBRASKA
COMBINING BALANCE SHEET - ENTERPRISE FUNDS
SEPTEMBER 30, 2000
ASSETS
Water
$ 950,577
431,015
51,541
2,432
30,653
Sewer
$ 581,736
108,284
0
1,442
761
339,500 100,000
13,840,583
(4,467,809)
9,372,774
$ 11,179,486
41
4,606,537
(2,461,880)
2,144,657
$ 2,936,880
Total
$ 1,532,313
539,299
51,541
3,874
31,414
18, 447,120
(6,929,689)
11,517,431
$ 14,116,366
CITY OF BLAIR, NEBRASKA
COMBINING BALANCE SHEET - ENTERPRISE FUNDS
SEPTEMBER 30, 2000
LIABILITIES AND FUND BALANCE
42
Water
Sewer
Total
CURRENT LIABILITIES:
Current portion of long-term debt
$ 170,000
$ 40,000
$ 210,000
Accounts payable
520,644
10,652
531,296
Accrued interest
35,935
26,802
62,737
Accrued expenses
20,840
5,562
26,402
Total current liabilities
747,419
83,016
830,435
DEPOSITS PAYABLE
1,700
0
1,700
LONG-TERM DEBT:
Revenue bonds payable -unmatured
4,258,408
1,095,000
5,353,408
Less current portion above
(170,000)
(40,000)
(210,000)
Long-term debt -net
4,088,408
1,055,000
5,143,408
Total liabilities
4,837,527
1,138,016
5,975,543
FUND EQUITY:
Contributed capital
2,055,100
2,770,834
4,825,934
Retained earnings:
Reserved
339,500
100,000
439,500
Unreserved
3,947,359
(1,071,970)
2,875,389
Total fund equity
6,341,959
1,798,864
8,140,823
TOTAL LIABILITIES AND
FUND EQUITY
$ 11,179,486
$ 2,936,880
$ 14,116,366
42
CITY OF BLAIR, NEBRASKA
COMBINING STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN RETAINED EARNINGS
ENTERPRISE FUNDS
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30.2000
OPERATING REVENUES:
User fees
Sale of merchandise
Other
Total
EXPENSES:
Personal services
Operating expenses
Materials and supplies
Rental expense
Depreciation
Total liabilities
OPERATING INCOME (LOSS)
OTHER REVENUE (EXPENSE):
Utility district construction
Interest income
Interest expense
Bonding costs
Operating transfers - in
Operating transfers - out
NET INCOME (LOSS)
RETAINED EARNINGS (DEFICIT)
Sept 30, 1999
RETAINED EARNINGS (DEFICIT)
Sept 30, 2000
$ 2,133,586 $ 572,877
20,780 0
$ 2,706,463
20,780
18,276
2,745,519
448,404
199,606
648,010
362,754
152,533
515,287
664,494
59,005
723,499
1,945
1,188
3,133
334,293
106,903
441,196
1,811,890
519,235
2,331,125
360,752
53,642
414,394
(110,786)
(699)
(111,485)
123,606
32,251
155,857
(159,008)
(53,603)
(212,611)
(98,331)
0
(98,331)
46,214
6,700
52,914
0
0
0
162,447
38,291
200,738
4,124,412
(1,010,261)
3,114,151
$ 4,286,859
$ (971,970)
$ 3,314,889
43
CITY OF BLAIR, NEBRASKA
COMBINING STATEMENT OF CASH FLOW
ENTERPRISE FUNDS
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
Water Sewer Total
CASH FLOW FROM OPERATIONS:
Net operating income (loss) $
360,752
$ 53,642
$ 414,394
Adjustment to reconcile net
income to net cash from operations:
Depreciation
334,293
106,903
441,196
Decrease (increase) in accounts
receivable - user fees
(57,499)
(5,788)
(63,287)
Decrease (increase) in accounts
receivable - other
(45,174)
0
(45,174)
Decrease (increase) in inventory
(6,138)
0
(6,138)
Decrease (increase) in prepaid
expenses
(129)
(101)
(230)
Increase (decrease) in accounts
payable
473,869
(2,872)
470,997
Increase (decrease) in accrued
expenses
2,591
(271)
2,320
Net cash provided (used) by
operations
1,062,565
151,513
1,214,078
CASH FLOW FROM NON -CAPITAL FINANCING
Transfers - in
46,214
6,700
52,914
Transfers - out
0
0
0
Cash flow from (used by)
non -capital financing
46,214
6,700
52,914
CASH FLOW FROM CAPITAL AND
RELATED FINANCING:
Proceeds from long-term debt
4,258,408
0
4,258,408
Payment of long-term debt
(3,960,000)
0
(3,960,000)
Decrease (increase) in
restricted assets
400,755
53,600
454,355
Interest expense
(159,008)
(53,603)
(212,611)
Bonding costs
(98,331)
0
(98,331)
Increase (decrease) in accrued
interest payable
(27,595)
(26,800)
(54,395)
Cash flow from (used in)
financing
414,229
(26,803)
387,426
continued -
44
CITY OF BLAIR, NEBRASKA
COMBINING STATEMENT OF CASH FLOW
ENTERPRISE FUNDS
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
(continued)
CASH FLOW FROM INVESTING:
Purchase of property
Utility district construction
Interest income
Decrease (increase) in accrued
interest receivable
Cash flow from (used in )
investing
NET INCREASE (DECREASE) IN CASH
CASH AND CASH EQUIVALENTS
Beginning of the period
CASH AND CASH EQUIVALENTS
End of the period
INTEREST PAID
$ (2,271,981)
(110,786)
123,606
15,466
(2,243,695)
(720, 687)
$ (24,657)
(699)
32,251
4,689
11,584
142,994
438,742
Total
$ (2,296,638)
(111,485)
155,857
20,155
(2,232,111)
(577, 693)
$ 950,577
$
581,736 /
$
1,532,313
$ 186,603
$
80,404
$
267,007
45
continued - 46
CITY OF BLAIR, NEBRASKA
INDIVIDUAL
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL - ENTERPRISE FUND - WATER
FOR THE TWELVE
MONTHS ENDED SEPTEMBER
30.2000
Variance
Favorable
Budget
Actual
(Unfavorable)
OPERATING REVENUES:
Userfees
$ 2,100,500 $
2,133,586
$ 33,086
Sale of merchandise
12,000
20,780
8,780
Forfeited discounts
11,000
12,654
1,654
Other
1,873
5,622
3,749
Total revenues
2,125,373
2,172,642
47,269
EXPENSES:
Personal services:
Salaries
368,466
341,316
27,150
FICA
27,423
25,158
2,265
Workman's compensation
6,000
6,766
(766)
HAL insurance
52,043
58,327
(6,284)
Retirement (city share)
16,500
14,482
2,018
Unemployment and disability
2,236
2,355
(119)
Total
472,668
448,404
24,264
Operating expenses:
Legal fees
9,600
7,844
1,756
Auditing
2,600
2,224
376
Consultants
28,000
14,216
13,784
Employee appreciation
600
172
428
Postage
5,500
6,421
(921)
Printing and publications
300
1,276
(976)
Computer programming
4,000
3,173
827
Schools, travel, and training
2,400
3,858
(1,458)
Dues
1,800
1,277
523
Utilities
250,000
226,526
23,474
Telephone
2,200
2,760
(560)
Vehicle insurance
600
163
437
Liability insurance
1,400
1,394
6
Buildings and contents insurance
4,000
3,798
202
Employee bonds
200
0
200
Radio maintenance
600
125
475
Office equipment maintenance
1,000
639
361
Motorized equipment maintenance
4,000
4,334
(334)
Building maintenance
25,000
25,669
(669)
Major maintenance
25,000
36,218
(11,218)
Contingent reserve
6,000
0
6,000
Electronic maintenance
6,000
960
5,040
Car expense
900
144
756
Gateway development
20,000
15,000
5,000
Bad accounts
2,500
4,563
(2,063)
Total
404,200
362,754
41,446
continued - 46
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL - ENTERPRISE FUND - WATER
ENTERPRISE FUND - WATER
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30.2000
continued -
Variance
Favorable
Budget
Actual
(Unfavorable)
EXPENSES:
Materials and supplies:
Office supplies
$ 4,500
$ 3,805
$ 695
Janitorial supplies
400
598
(198)
Shop supplies
2,300
2,730
(430)
Chemicals
235,000
280,939
(45,939)
Meters
12,000
15,678
(3,678)
Water lines
265,000
342,216
(77,216)
Supplies for inventory
1,000
3,446
(2,446)
Gas, oil and diesel
2,500
3,760
(1,260)
Uniforms
900
523
377
Small tools
1,400
4,418
(3,018)
Payment to OPPD
1,173
3,910
(2,737)
E Other materials and supplies
2,500
2,471
29
Total
l
528,673
664,494
(135,821)
Rental expense -
Office equipment
1,000
1,945
(945)
Total expenses
1,406,541
1,477,597
(71,056)
OPERATING INCOME (LOSS) BEFORE
i
DEPRECIATION
718,832
695,045
(23,787)
DEPRECIATION
(400,000)
(334,293)
65,707
OPERATING INCOME (LOSS)
318,832
360,752
41,920
OTHER REVENUES (EXPENSES):
Water district construction
(100,000)
(110,786)
(10,786)
Interest income
94,000
123,606
29,606
Interest expense
(186,603)
(159,008)
27,595
Bonding costs
0
(98,331)
(98,331)
Operating transfers - in
0
46,214
46,214
Operating transfers - out
(60,000)
0
60,000
NET INCOME (LOSS)
$ 66,229
$ 162,447
$ 96,218
47
48
CITY OF BLAIR, NEBRASKA
INDIVIDUAL STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL - ENTERPRISE FUND - SEWER
FOR THE TWELVE MONTHS ENDED SEPTEMBER
30. 2000
Var. Favorable
Budget
Actual
(Unfavorable)
OPERATING REVENUES:
User fees
$ 565,000 $
572,877
$ 7,877
Other revenue
300
0
(300)
Total revenues
565,300
572,877
7,577
EXPENSES:
Personal services:
Salaries
168,245
153,040
15,205
FICA
12,600
11,366
1,234
Workman's compensation
3,500
4,111
(611)
HAL insurance
21,188
23,139
(1,951)
Retirement (city share)
7,300
6,862
438
Unemployment and disability
1,050
1,088
(38)
Total
213,883
199,606
14,277
Operating expenses:
Legal
1,800
1,800
0
Auditing
2,600
4,315
(1,715)
Consultants/engineering
41,000
29,693
11,307
Employee appreciation
400
167
233
Postage
2,800
3,761
(961)
Printing and publication
100
170
(70)
Computer programming
1,200
587
613
School, travel, and training
1,500
1,374
126
Dues
500
578
(78)
Utilities
42,000
41,113
887
Telephone
700
871
(171)
Insurance
5,800
4,841
959
Maintenance
33,350
46,104
(12,754)
Car expense
900
81
819
Sewer lines
105,000
17,078
87,922
Total
239,650
152,533
87,117
Materials and supplies
48,500
59,005
(10,505)
Rental expense
750
1,188
(438)
Total expenses
502,783
412,332
90,451
OPERATING INCOME (LOSS) BEFORE
DEPRECIATION
62,517
160,545
98,028
DEPRECIATION
(100,000)
(106,903)
(6,903)
OPERATING INCOME (LOSS)
(37,483)
53,642
91,125
OTHER REVENUE (EXPENSE):
Sewer district
0
(699)
(699)
Bond costs
0
0
0
Interest income
9,118
32,251
23,133
Interest expense
(80,404)
(53,603)
26,801
Transfers - in
0
6,700
6,700
NET INCOME (LOSS)
$ (108,769) $
38,291
$ 147,060
48
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND REVENUES
BUDGET AND ACTUAL
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
49
Variance
Favorable
Budget
Actual
(Unfavorable)
REVENUES:
Taxes:
Property taxes
$ 705,200
$ 690,245
$ (14,955)
Motor vehicle taxes
80,000
90,908
10,908
Interest on taxes
4,000
2,711
(1,289)
Insurance tax
0
0
0
Receipts in lieu of taxes
38,000
47,499
9,499
State aid
99,800
97,214
(2,586)
Carline and vehicle prorate
5,500
5,846
346
Homestead relief
0
29,986
29,986
Franchise tax
103,500
128,269
24,769
Total
1,036,000
1,092,678
56,678
Charges for services:
Business licenses and permits
110,390
179,348
68,958
Library
11,500
11,532
32
Equipment rental
1,000
3,997
2,997
Cemetery lots
17,000
22,450
5,450
Grave openings
25,000
22,800
(2,200)
Swimming pool fees
24,500
0
(24,500)
Other fees and charges
4,300
3,861
(439)
Sales of fireworks
17,000
22,600
5,600
RV park
4,100
4,157
57
Total
214,790
270,745
55,955
INTEREST INCOME
36,800
19,204
(17,596)
OTHER REVENUES:
State aid -library
2,440
4,749
2,309
State grants
20,000
22,049
2,049
Federal grants
1,471,639
579,642
(891,997)
Gifts
7,700
16,201
8,501
Bond process
1,000,000
0
(1,000,000)
Reimbursement
98,100
6,973
(91,127)
Sale of assets
15,000
5,000
(10,000)
County inspector payments
38,500
13,526
(24,974)
Other miscellaneous revenue
3,050
497
(2,553)
Total
2,656,429
648,637
(2,007,792)
TOTAL REVENUES
$ 3,944,019
$ 2,031,264
$ (1,912,755)
49
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL - ADMINISTRATION DEPARTMENT
FOR THE TWELVE MONTHS ENDED SEPTEMBER
30, 2000
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$ 82,367 $
74,387
$ 7,980
Social Security
6,200
5,308
892
Employee's insurance
54,630
57,378
(2,748)
Retirement
4,500
1,821
2,679
OPERATING EXPENSES:
Legal
21,600
17,330
4,270
Auditing
1,300
1,078
222
Civil defense
2,400
0
2,400
Consulting
37,000
25,520
11,480
Custodial services
4,000
4,120
(120)
Employee appreciation
1,200
227
973
Postage
3,500
2,056
1,444
Printing and publications
8,000
8,267
(267)
Training
6,000
6,118
(118)
Dues
8,500
11,171
(2,671)
Election expenses
800
0
800
Programming
5,100
6,444
(1,344)
City utilities
4,500
4,424
76
Telephone
5,000
5,597
(597)
Travel expense
5,000
6,068
(1,068)
Insurance and bonds
4,200
2,358
1,842
Newsletter
4,500
1,210
3,290
Maintenance
5,500
6,490
(990)
Tree removal
18,000
19,766
(1,766)
City cleanup
14,000
8,969
5,031
Chamber of Commerce
1,500
1,500
0
Car expense
3,720
3,971
(251)
County Treasurer's fees
6,980
7,403
(423)
Disaster expenses
0
23,052
In Lieu of taxes
10,500
14,202
(3,702)
Miscellaneous
1,200
1,813
(613)
CDBG Grant
1,403,639
484,941
918,698
SUPPLIES
15,500
15,295
205
RENTAL EXPENSES:
Office equipment
900
2,197
(1,297)
CAPITAL OUTLAY:
Motorized equipment
0
0
0
Office equipment
0
3,894
(3,894)
TOTALS
$ 1,751,736 $
834,375
$ 940,413
50
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL
CONTINGENCY ALLOWANCE
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30.2000
51
Budget
CONTINGENT RESERVE:
Favorable
Banners and flags
$ 0
50% Police video display
0
Tennis ball machine for YMCA
0
TOTAL
25,000
CAPITAL OUTLAY:
16,758
Council audio system
0
TOTAL
$ 25,000
51
Variance
Favorable
Actual
(Unfavorable)
$ 5,795
$ (5,795)
1,246
(1,246)
1,201
(1,201)
8,242
16,758
7,404
(7,404)
$ 15,646
$ 9,354
52
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL
POLICE DEPARTMENT
FOR
THE TWELVE MONTHS ENDED SEPTEMBER
30 2000
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$ 544,145 $
466,374
$ 77,771
Social Security
40,100
34,460
5,640
Employee's insurance
104,542
88,507
16,035
Retirement
33,300
26,570
6,730
OPERATING EXPENSES:
Legal
4,000
5,857
(1,857)
Auditing
850
747
103
Consultants
0
8,684
Employee appreciation
1,000
87
913
Postage
800
497
303
Printing and publications
400
622
(222)
Programming
900
750
Drug task force
7,000
6,346
654
Training
2,000
2,620
(620)
Telephone
3,500
2,465
1,035
Travel
1,200
1,780
(580)
Utilities
2,400
0
2,400
Dues
600
428
172
Insurance
7,900
5,955
1,945
MAPA testing
1,300
1,309
(9)
Maintenance
26,800
21,846
4,954
Medical exams
1,000
3,117
(2,117)
Car expense
1,500
1,463
37
Wellness program
1,000
900
100
Miscellaneous
500
749
(249)
SUPPLIES:
Supplies
9,900
9,902
(2)
Gas and oil
9,500
11,999
(2,499)
Uniforms
12,000
11,241
759
Ammunition and range
1,500
1,486
14
Safety Equipment/Training
2,500
3,436
(936)
Supplies - DARE
1,200
0
1,200
Supplies - GREAT
0
0
0
Supplies - GRANT
0
600
(600)
RENTAL EXPENSES -
29,500
15,297
14,203
CAPITAL OUTLAY:
Office equipment
11,500
500
11,000
Motor vehicles
18,500
19,523
(1,023)
Radio/Camera/Video
6,000
0
6,000
TOTALS
$ 888,837 $
756,117
$ 141,254
52
PERSONAL SERVICES;
Salaries
Social Security
Employee's insurance
Retirement
OPERATING EXPENSES;
Legal
Auditing
Engineering
Employee appreciation
Printing and publications
Programming
Training
Travel
Dues
Utilities
Telephone
Insurance
Maintenance
Miscellaneous
SUPPLIES
Operating supplies
Gas and oil
Uniforms
Small tools
Sand, gravel and rock
RENTAL EXPENSES -
CAPITAL OUTLAY
Equipment
Building
TOTALS
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL
CEMETERY
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
Budget
$ 71,210
5,300
10,578
1,400
625
100
300
120
250
0
200
100
60
2,500
750
1,100
6,700
400
725
2,000
200
250
600
15,000
3,800
54,593
4,037
9,862
1,269
600
83
0
0
400
2,680
90
0
50
1,606
992
1,050
5,861
0
1,769
1,655
220
1,626
1,185
13,600
1,584
$ 176,568 $ 154,040
53
Variance
Favorable
(Unfavorable)
$ 16,617
1,263
716
131
25
17
300
120
(150)
(2,680)
110
100
10
894
(242)
50
839
400
(1,044)
345
(20)
(1,376)
(585)
1,400
2,216
$ 22,528
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL
FIRE DEPARTMENT
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
54
$ 600
165
478
2,759
7,998
10,725
11,399
0
2,489
0
7,635
818
13,897
0
0
$ 470,615
Variance
Favorable
(Unfavorable)
$ 0
335
(363)
741
4,502
975
1
40
(489)
0
(935)
682
(3,397)
0
21,710
588,348
$ 612,150
Budget
OPERATING EXPENSES
Legal
$ 600
Auditing
500
Printing and publications
115
Telephone
3,500
Utilities
12,500
Insurance
11,700
Maintenance
11,400
Travel
40
Training
2,000
Miscellaneous
0
SUPPLIES
Operating supplies
6,700
Gas and oil
1,500
Safety equipment
10,500
Miscellaneous
0
CAPITAL OUTLAY
Equipment
21,710
Building
1,000,000
TOTALS
$ 1,082,765
54
$ 600
165
478
2,759
7,998
10,725
11,399
0
2,489
0
7,635
818
13,897
0
0
$ 470,615
Variance
Favorable
(Unfavorable)
$ 0
335
(363)
741
4,502
975
1
40
(489)
0
(935)
682
(3,397)
0
21,710
588,348
$ 612,150
PERSONAL SERVICES:
Salaries
Social Security
Employee's insurance
Retirement
OPERATING EXPENSES:
Legal
Auditing
Printing and publications
Training
Dues
Travel
Utilities
Telephone
Insurance
Maintenance
Miscellaneous
SUPPLIES
Operating supplies
Gas and oil
Small tools
Playground equipment
Miscellaneous
CAPITAL OUTLAY
Building
Equipment
TOTALS
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL
PARK DEPARTMENT
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30. 2000
60,000
7,000
$ 205,833
55
37,227
$ 169,908
22,773
1,386
$ 35,665
Variance
Favorable
Budget
Actual
(Unfavorable)
$ 81,405
$ 70,712
$ 10,693
6,200
5,265
935
10,188
11,121
(933)
1,400
1,269
131
600
600
0
100
83
17
420
305
115
420
245
175
150
380
(230)
200
45
155
4,500
3,875
625
700
710
(10)
1,500
702
798
20,075
20,167
(92)
100
100
0
2,475
2,413
62
2,000
2,901
(901)
400
434
(34)
6,000
5,740
0
0
0
60,000
7,000
$ 205,833
55
37,227
$ 169,908
22,773
1,386
$ 35,665
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL
LIBRARY
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
56
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$ 93,240
$ 89,445
$ 3,795
Social Security
7,200
6,835
365
Employee's insurance
9,706
10,228
(522)
Retirement
4,600
4,016
584
OPERATING EXPENSES:
Legal
600
600
0
Auditing
300
249
51
Employee appreciation
600
0
600
Postage
500
575
(75)
Dues
300
135
165
Printing and publications
300
1,901
(1,601)
Utilities
9,000
7,659
1,341
Telephone
4,000
1,776
2,224
Travel
200
24
176
Training
200
10
190
Insurance
1,100
957
143
Maintenance
6,900
6,121
779
Custodial services
2,300
2,160
140
SUPPLIES
Supplies
2,700
2,489
211
Library materials
33,400
33,895
(495)
CAPITAL OUTLAY
Office equipment
3,500
6,231
(2,731)
TOTALS
$ 180,646
$ 175,306
$ 5,340
56
PERSONAL SERVICES:
Salaries
Social Security
Employee's insurance
OPERATING EXPENSES:
Auditing
Dues and training
Professional fees
Printing and publications
Utilities
Telephone
Insurance
Maintenance
Recreational support
Fireworks
SUPPLIES
Gas and oil
Recreation supplies
Other supplies
CAPITAL OUTLAY
Equipment
Vehicles
TOTALS
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL
SUPERVISED RECREATION
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2000
300
1,700
400
2,000
14,700
$ 63,576
57
346
3,147
779
1,260
13,385
$ 62,108
(46)
(1,447)
(379)
740
1,315
$ 1,468
Variance
Favorable
Budget
Actual
(Unfavorable)
$ 8,700
$ 8,657
$ 43
666
637
29
410
476
(66)
100
83
17
0
60
(60)
0
0
0
200
124
76
4,700
4,765
(65)
100
353
(253)
1,300
1,084
216
12,800
11,847
953
10,500
10,500
0
5,000
4,605
395
300
1,700
400
2,000
14,700
$ 63,576
57
346
3,147
779
1,260
13,385
$ 62,108
(46)
(1,447)
(379)
740
1,315
$ 1,468
PERSONAL SERVICES:
Salaries
Social Security
Employee's insurance
OPERATING EXPENSES:
Auditing
Printing and publications
Utilities and telephone
Insurance
Maintenance
State sales tax
Miscellaneous
SUPPLIES
Chemicals
Miscellaneous
CAPITAL OUTLAY
Bath house
TOTALS
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL
SWIMMING POOL
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30. 2000
4, 000
2,725
260,000
$ 307,535
58
8,314
1,723
306,932
$ 332,491
(4,314)
1,002
(46,932)
$ (24,956)
Variance
Favorable
Budget
Actual
(Unfavorable)
$ 28,000
0
$ 28,000
2,000
0
2,000
110
0
110
200
$ 166
34
500
351
149
4,100
5,011
(911)
700
661
39
4,000
8,834
(4,834)
1,200
0
1,200
0
499
(499)
4, 000
2,725
260,000
$ 307,535
58
8,314
1,723
306,932
$ 332,491
(4,314)
1,002
(46,932)
$ (24,956)
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL
ANIMAL CONTROL
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
Variance
Favorable
Budget
Actual
(Unfavorable)
PERSONAL SERVICES:
Salaries
$ 31,155
$ 25,739
$ 5,416
Social Security
2,300
1,740
560
Employee's insurance
6,722
7,581
(859)
Retirement
1,100
1,162
(62)
OPERATING EXPENSES:
Legal
1,200
600
600
Auditing
100
83
17
Printing and publications
290
269
21
Travel
250
104
146
Training
250
0
250
Veterinary expense
1,500
934
566
Utilities
3,000
2,680
320
Telephone
450
688
(238)
Insurance
410
312
98
Maintenance
2,950
1,511
1,439
Miscellaneous
150
0
150
SUPPLIES
Gas and oil
1,000
522
478
Supplies
1,300
1,589
(289)
Uniforms
700
619
81
Miscellaneous
0
0
0
CAPITAL OUTLAY
Equipment
0
0
0
TOTALS
$ 54,827
$ 46,133
$ 8,694
CITY OF BLAIR, NEBRASKA
SCHEDULE OF GENERAL FUND EXPENDITURES
BUDGET AND ACTUAL
DONATED FUNDS
FOR THE TWELVE MONTHS ENDED SEPTEMBER 30 2000
Budget
Park $ 5,000
Police - DARE 1,685
Employee appreciation 2,000
Bike patrol program 0
Animal control 16,878
Tennis court repair 0
TOTAL $ 25,563
61
Variance
Favorable
Actual
(Unfavorable)
0
$ 5,000
0
1,685
$ 2,090
(90)
500
(500)
0
16,878
8,656
(8,656)
$ 11,246
$ 14,317
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EDWARD W. SCHROEDER
CERTIFIED PUBLIC ACCOUNTANT
1904 SOUTH STREET
BOX 486
BLAIR, NEBRASKA 68008
RESIDENCE:
(402) 468-5253
OFFICE:
(402) 426-4080
January 4, 2001
Honorable Mayor and Members
of the City Council
City of Blair, Nebraska
"Compliance and Internal Control over financial reporting"
Dear Gentlemen:
I have audited the financial statements of the City of Blair, Nebraska, as of and for the years
ended September 30, 1999 and 2000, and have issued my report thereon dated January 4,
2001. 1 conducted my audit in accordance with generally accepted auditing standards and the
standards applicable to financial audits contained in Government Auditing Standards, issued by
i the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether City of Blair's financial statements are
free of material misstatement, I performed tests of its compliance with certain provisions of laws,
regulations, contracts and grants, noncompliance with which could have a direct and material
effect on the determination of financial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of my audit and, accordingly, I do not
express such an opinion. The results of my tests disclosed no instances of noncompliance that
are required to be reported under Government Auditing Standards.
Internal Control Over Financial Reporting
In planning and performing my audit, I considered City of Blair's internal control over financial
reporting in order to determine my auditing procedures for the purpose of expressing my opinion
on the financial statements and not to provide assurance on the internal control over financial
reporting. However, I noted certain matters involving the internal control over financial reporting
and its operation that I consider to be reportable conditions. Reportable conditions involve
matters coming to my attention relating to significant deficiencies in the design or operation of
the internal control over financial reporting that, in my judgment, could adversely affect the City
of Blair's ability to record, process, summarize and report financial data consistent with the
assertions of management in the financial statements. The City of Blair does not have
adequate separation of duties.
63
Honorable Mayor and Members
of the City Council
Page 2
A material weakness is a condition in which the design or operation of one or more of the
internal control components does not reduce to a relatively low level the risk that misstatements
in amounts that would be material in relation to the general purpose financial statements being
audited may occur and not be detected within a timely period by employees in the normal
course of performing their assigned functions. My consideration of the internal control over
financial reporting would not necessarily disclose all matters in the internal control that might be
reportable conditions and, accordingly, would not necessarily disclose all reportable conditions
that are also considered to be material weaknesses.
However, the reportable conditions described above I consider to be material weaknesses. The
condition, criteria, effect and cause is the lack of separation of duties due to the small size of the
entity.
This report is intended solely for the information and the use of the audit committee,
management, others within the organization, City Council, and federal awarding agencies and
pass-through entities and is not intended to be and should not be used by anyone other than
these specified parties.
Edward W. Schroeder
Certified Public Accountant
64
EDWARD W.SCHROEDER
CERTIFIED PUBLIC ACCOUNTANT
1904 SOUTH STREET
BOX 486
BLAIR, NEBRASKA 68008
January 4, 2001
Honorable Mayor and Members
the City Council
City of Blair, Nebraska
"Internal Control over Compliance for Major Programs"
Gentlemen:
RESIDENCE:
(402) 468-5253
OFFICE:
(402) 426-4080
I have audited the compliance of the City of Blair with the types of compliance requirements
described in the U.S. Office of Management and Budget (OMB) CircularA-133 Compliance
Supplement that are applicable to each of its major federal programs for the year ended
September 30, 2000. The City of Blair's major federal programs are identified in the summary of
auditor's results section of the accompanying schedule of findings and questioned costs.
Compliance with the requirements of laws, regulations, contracts and grants applicable to each
of its major federal programs is the responsibility of the City of Blair's management. My
responsibility is to express an opinion on City of Blair's compliance based on my audit.
I conducted my audit of compliance in accordance with generally accepted auditing standards
the standards applicable to financial audits contained in Government Auditing Standards, issued
by Comptroller General of the United States and OMB Circular A-133, Audits of States and
Local Governments and Non -Profit Organizations." Those standards and OMB Circular A-133
require that I plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that could have a
direct and material effect on a major federal program occurred. An audit includes examining, on
a test basis, evidence about city of Blair's compliance with those requirements and performing
such other procedures as I considered necessary in the circumstances. I believe that my audit
provides a reasonable basis for my opinion. My audit does not provide a legal determination on
the City of Blair's compliance with those requirements.
In my opinion, the City of Blair complied, in all material respects, with the requirements referred
to above that are applicable to each of its major federal programs for the year ended September
30, 2000.
Internal Control Over Compliance
The management of the City of Blair is responsible for establishing and maintaining effective
internal control over compliance with requirements of laws, regulations, contracts and grants
applicable to federal programs. In planning and performing my audit, I considered the City of
Blair's internal control over compliance with requirements that could have a direct and material
effect on a major federal program in order to determine our auditing procedures for the purpose
of expressing our opinion on compliance and to test and report on internal control over
compliance in accordance with OMB Circular A-133.
65
r
Honorable Mayor and Members
the City Council
Page 2
I noted certain matters involving the internal control over compliance and its operation that I
consider to be reportable conditions. Reportable conditions involve matters coming to my
attention relating to significant deficiencies in the design or operation of the internal control over
compliance that, in my judgment, could adversely affect the City of Blair's ability to administer a
major federal program in accordance with applicable requirements of laws, regulations,
contracts and grants. Reportable conditions are described in the accompanying schedule of
findings and questioned costs as item # 1.
A material weakness is a condition in which the design or operation of one or more of the
internal control components does not reduce to a relatively low level the risk that noncompliance
with applicable requirements of laws, regulations, contracts and grants that would be material in
relation to a major federal program being audited may occur and not be detected within a timely
period by employees in the normal course of performing their assigned functions. My
consideration of the internal control over compliance would not necessarily disclose all matters
in the internal control that might be reportable conditions and, accordingly, would not
necessarily disclose all reportable conditions that are also considered to be material
weaknesses.
However, the reportable conditions described above I consider to be material weaknesses. The
condition, criteria, effect and cause is the lack of separation of duties due to the small size of the
entity.
This report is intended for the information of the audit committee, management and federal
awarding agencies and pass-through entities. However, this report is a matter of public record
and its distribution is not limited.
Edward W. Schroeder
Certified Public Accountant
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City of Blair, Nebraska
Schedule of Findings and Questioned Costs
Year ended September 30, 2000
FINANCIAL STATEMENTS:
Type of auditor's report issued — Unqualified.
INSTANCES OF NON-COMPLIANCE:
No matters were noted.
REPORTABLE CONDITIONS:
Segregation of Duties — One important aspect of internal control is the
segregation of duties among employees to prevent an individual employee from
handling duties which are incompatible. The investing, bank deposits and the
posting of the cash receipts to the cash receipts journal are all done by the same
person.
Recommendation - We realize that with a limited number of office employees,
segregation of duties is difficult. However, the City should review its control
procedures to obtain the maximum internal control possible under the
circumstances.
Response — We will consider this.
Conclusion — Response acknowledged. The City could segregate duties to the
extent possible with existing personnel and utilize the council to provide
additional control through review of financial transactions and reports.
- continued -
City of Blair, Nebraska
Schedule of Findings and Questioned Costs
Year ended September 30, 2000
- continued -
FEDERAL AWARDS:
Type of auditor's report issued — Qualified.
INSTANCES OF NON-COMPLIANCE:
No matters were noted..
REPORTABLE CONDITIONS:
Segregation_ of Duties — One important aspect of internal control is the
segregation of duties among employees to prevent an individual employee from
handling duties which are incompatible. The investing, bank deposits and the
posting of the cash receipts to the cash receipts journal are all done by the same
person.
Recommendation - We realize that with a limited number of office employees,
segregation of duties is difficult. However, the City should review its control
procedures to obtain the maximum internal control possible under the
circumstances.
Response — We will consider this.
Conclusion — Response acknowledged. The City could segregate duties to the
extent possible with existing personnel and utilize the council to provide
additional control through review of financial transactions and reports.
IDENTIFICATION OF MAJOR PROGRAMS:
CFDA# NAME
14.228 Community Development Block Grant
DOLLAR THRESHOLD: $300,000
AUDITEE WAS NOT A LOW-RISK AUDITEE.
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FORM SF -SAC 18.971 'U.S.GPO:1997.54"78180114