2019-18RESOLUTION NO. 2019-18
COUNCILMEMBER WOLFF INTRODUCED THE FOLLOWING RESOLUTION:
WHEREAS, the Mayor and City Council of the City of Blair, Nebraska, wish to adopt new
Policies and Procedures for the Blair Public Library & Technology Center and Reserving and
Rental of the Meeting Room Facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF BLAIR, NEBRASKA, THAT Policies and Procedures for the Blair Public Library
& Technology Center and Reserving and Rental of the Meeting Room Facilities attached hereto,
marked as "Exhibit A" and incorporated herein, and that all such rates shall become effective on
August 1, 2019 is hereby approved by the City of Blair, Nebraska.
COUNCIL MEMBER WOLFF MOVED THAT THE RESOLUTION BE ADOPTED AS READ,
WHICH SAID MOTION WAS SECONDED BY COUNCIL MEMBER SHEPARD. UPON
ROLL CALL, COUNCIL MEMBERS VOTING "AYE" SHEPARD, STEWART, WILLIS,
RUMP, ANDERSEN, WOLFF AND JENSEN AND COUNCIL MEMBERS NONE VOTING
"NAY", THE MAYOR DECLARED THE FOREGOING RESOLUTION PASSED AND
ADOPTED THIS 25TH DAY OF JUNE, 2019.
CITY OF BLAIR, NEBRASKA
BY `
RICHARD HANSEN, MAYOR
ATTEST:
BRENDA WHEELER, CITY CLERK
(SEAL)
STATE OF NEBRASKA )
):ss:
WASHINGTON COUNTY )
BRENDA WHEELER, hereby certifies that she is the duly appointed, qualified, and acting City
Clerk of the City of Blair, Nebraska, and that the above and foregoing Resolution was passed and
adopted at a regular meeting of the Mayor and City Council of said City held on the 25th day of
June 2019.
BRENDA WHEELER, CITY CL RK
Policies and Procedures for the Blair Public Library & Technology Center and
Reserving and Rental of the Meeting Room Facilities
The intent is that this policy shall govern the Charges for the Blair Public Library & Technology Center
("Library") and charges and use of the meeting rooms and conference room.
The library is alcohol free. Any one possessing or consuming alcohol in the parking lot or building shall
be prosecuted per the City of Blair municipal code
The Library facility is tobacco free.
Guns in the Blair Public Library and Technology Center shall be governed by the Blair municipal code.
Signs shall be posted prohibiting open carry in Library and Technology Center and surrounding parking
areas.
The Library meeting and conference rooms may be reserved by paying the fees as outlined in the
attached Exhibit A. Reservations shall be limited to one year, 365 days, in advance except for the use by
the Library or by City Hall.
The library reserves the right to revoke permission to use any meeting room to any individual, group, or
organization which violates or refuses to comply with the rules and regulations established for use of
the meeting rooms.
General Guidelines:
1. Reservations are made by contacting the library at 402-426-3617. Events may be scheduled up
to one year (365 days) in advance. Reservations must be made during regular Library business
hours. Reservations made less than three days in advance may result in room dividers not being
able to be installed. The meeting rooms are also available after regular library hours.
2. Any special table or seating arrangements shall be the responsibility of the group using the
meeting room. When scheduling, allow extra time for setting up before the meeting and
cleaning up at the end of the meeting.
3. Neither the library nor its employees shall assume responsibility for any property of groups,
individuals or organizations. The library will not store any property before meetings, and at the
end of any meeting, an organization's property must be removed from the library.
4. Groups may arrange to use library audio/visual equipment as needed. However, no one shall
operate library equipment unless they are properly trained. This may require that a member of
the group make an appointment with a library staff member prior to the meeting to receive
training. Staff cannot guarantee that personal electronic items will work with library
audio/visual equipment.
5. The meeting room capacity may not exceed the capacity set by the Fire Marshall. Please inquire
with library staff for acceptable capacity. Room capacities are also posted at each doorway.
6. The warming kitchen is available for use by all rooms. If more than one group requires use of
the kitchen, please share nicely. Do not leave personal belongings in the kitchen.
7. Food and beverages may be served. The oven and microwaves are available for use and the
refrigerator may be used for temporary storage only. All other items are for library use only.
Certain other items may be used with permission of library staff. All other equipment is the
responsibly of the group hosting the meeting. Please keep all food and drinks inside the
meeting space.
8. To allow for possible multiple bookings per day, rentals must be held to time frames booked and
paid for in advance.
Exhibit A — Library Fees and Charges
All fees and cleaning deposits shall be paid at time of reservation or not later than two weeks (14
calendar days) before scheduled reservation. Failure to make such payment in advance may lead to
forfeiture of reservation. All rental fees shall be forfeited unless canceled seven (7) calendar days in
advance of the reservation date. Required deposit(s) shall be returned unless Key is not returned by the
start of the first business day following the rental or if the facility is not cleaned up as it existed prior to
the rental.
Patron/Users
Room Fee
Cleaning Deposit
(Refundable)
Non -Profit Groups (defined as literacy oriented,
$0
$25.00
501(c )3, educational, governmental, or
civic/community)
For -Profit Groups
$25.00 for the first 4
$25.00
hours; $5.00 per each
hour after (max. $50)
Social Events (birthday parties, showers, etc. or Non-
$25.00 for the first 4
$25.00
Profit groups hosting an event closed to the public
hours; $5.00 per each
or charging a fee)
hour after (max. $50)
$50.00 for the first 4
$25.00
Both meeting rooms booked for Social Events or For-
hours; $10.00 per each
Profit groups
hour after (max. $50)