Mitigation PlanMemorandum
October 20, 2011
To: Mayor & City Council Members
From: Al Schoemaker
RE: Engineering Agreement for Disasters 4013 & 1924
Attached is a proposed agreement with HDR Engineering to provide engineering services as
needed to assist the city of Blair in their recovery and restoration of damages sustained from
Disasters 4013 & 1924.
Disaster 4013 is the 2011 Flooding and Disaster 1924 is the 20101 Flooding.
There will be multiple tasks that this agreement will cover including the cleanup of the temporary
flood prevention devices from this past year, repairs of the culverts from 2010 flooding, the
replacement of Fairview Drive, the repairs to Optimists Park and Boat Ramp and permanent work
such as putting in permanent levees to protect the water and wastewater treatment plants and
possibly elevate Fairview Drive. Each task will need to have a scope and fee negotiated and then
once approved by the city the work will begin. All work will be coordinated with the Federal
Emergency Management Agency, Nebraska Emergency Management Agency, Nebraska
Department of Environmental Quality, Corp of Engineers and the Nebraska Health and Human
Services.
One suggestion the staff has is to allow the mayor to approve of the tasks as they are negotiated
and allow the engineers and city staff to move forward as quickly as possible to get the necessary
approvals from state and federal officials to get the work moving forward as quickly as possible.
This would mean the individual tasks would not be brought back to the city council for their
approvals but rather have the mayor signoff on them if he was satisfied with the costs.
October 25, 2011 6806
Agenda Item #11 — Director of Public Schoemaker presented an agreement with HDR Engineering to
provide engineering services as needed to assist the City of Blair in their recovery and restoration of damages
sustained from Disasters 4013 and 1924. Disaster 4013 is the 2011 flooding and Disaster 1924 is ,the 2010
flooding. There will be multiple tasks this agreement will cover including the cleanup of the temporary flood
prevention devices from this past year, repairs of the culverts from 2010 flooding, the replacement of Fairview
Drive, the repairs to Optimists Park and Boat Ramp and permanent work such as putting in permanent levees to
protect the water and wastewater treatment plants and possibly elevate Fairview Drive. Each task will need to
have a scope and fee negotiated and then once approved by the city the work will begin. All work will be
coordinated with the Federal Emergency Management Agency, Nebraska Emergency Management Agency,
Nebraska Department of. Environmental Quality, Corp of Engineers and the Nebraska Health and Human
Services. He noted the Environmentalists had already been on site and are aware of the city's issues and test
requirements. HDR has indicated they can have a plan for debris removal to FEMA by Thanksgiving. Once
the plan is approved, we can move forward with bidding the project. Staff is aware that time is of the essence
on this project. Therefore; Staff is suggesting the Council approve this agreement allowing the Mayor to
approve the tasks as they are negotiated and allow the Engineers and City Staff to move forward as quickly as
possible to get the necessary approvals from state and federal officials to keep the work moving forward as
quickly as possible. This would mean the individual tasks would not be brought back to the City Council for
their approvals but rather have the Mayor signoff on them if he is satisfied with the costs. Chris Koenig, HDR,
Agenda Item #12 — City Administrator Storm reported on the water main project, Dana Trail, flood
projects Staff is working with FEMA to complete cost summaries, Street Crews working on tarring and crack
sealing, and Police Committee is reviewing problems with trash at the Youth Sports Complex from youth that
congregate there and will have a recommendation to the City Council at a later date and noted the County has
placed approximately $10 million in valuation on the Dana Campus which will affect the city if the property is
purchased by a non -taxed entity.
Agenda Item #13 —Motion by Ryan, second by Kephart to adjourn the meeting at 7:59 p.m. All Council
members present voted Aye. Mayor Realph declared the meeting adjourned.
es Realph, Mayor
Attest:
1, 0 &a5 �1 �
Brenda Wheeler, City Clerk
Memorandum
May 22, 2012
To: Mayor & City Council Members
From: Al Schoemaker
RE: Flood Mitigation Application
Attached is and Executive Summary of the flood mitigation application we have been working on
for the past four months. The actual document is about 2 inches thick. With the flooding of 2011
and subsequent federal disaster and claims submitted makes our city eligible for mitigation
funding to provide permanent improvements to protect our facilitates from future damages from
flooding. This application makes a request for four items. First to construct a permanent flood
protection berm around the entire water and waste water treatment plants. Second to construct a
new pump station to allow for the pumping of storm water and effluent from both treatment
plants in the time of flooding when the gravity flow will not work. This would eliminate the need
for all of the pumps we had on site last summer. Third elevate Fairview Drive from Marina Drive
intersection to the west property line of the water treatment plant and the reconstruction of
Fairview Drive to current standards for a local road in an industrial area. Fourth; to provide
backup power generation for the water treatment plant, waste water treatment plant, the new
pump station and the intake structure. There will be three generators to fulfill this
accomplishment. The waste water treatment plant currently has a backup generator but it was
installed at the time the plant was constructed some thirty plus years ago and it does not have
capacity to run all of the components on site.
The cost estimate for all of this work is just under $6.7 million. Through the application we are
requesting 75% (maximum) funding from FEMA leaving the remaining 25% for local match or
roughly $1.7 million. I have already submitted a letter to the Papio Missouri River Natural
Resources District requesting help with the local matching funds which they are currently
reviewing. I would anticipate some kind of an answer from the PMRNRD this fall on this
request. I would not expect to have them contribute on all of the different items we currently
have outlined in our application such as Fairview Drive and the backup power but I would
anticipate they will provide some kind of assistance on the flood control devices and the pump
station. Further I have notified Cargill verbally the city would want to look to them to provide
some assistance for the local matching funds for the backup generators. At this time they have
taken it under advisement but again I have not sent them anything formally making a request for
funding assistance but plan to in the near future.
The applications are due by August 1st and we would hopefully have a response from FEMA on
our application either this fall or next winter.
NEBRASKA HMGP ADMINISTRATIVE PLAN
APPENDIX 1
ATTACHMENT 1
F. Project Work Schedule: List the major milestones and timeframes for this project:
Example: Description: Demolition of 6 structures and removal of debris Timeframe:
30 days 1 month
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13. Des
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Timeframe
Milestone Enter Number of Days and Month(s)
n' Phase 160%, design
n: f�hase 1 Client Review
n: Phaco 1 FEMA Review
n: Phase 1 PermittinglSO'
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U.S. Department of Homeland Security
FEMA Region VII
9221 Ward Parkway, Ste. 300
Kansas City, MO 64114-3323
December 17, 2013
Mr. Al Berndt, Assistant Director
Nebraska Emergency Management Agency
2433 NW 24th Street
Lincoln, Nebraska 68524-1801
Subject: FEMA -DR -4013 -NE
Hazard Mitigation Grant Program (HMGP) Phase I Conditional Approval
Subgrantee: City of Blair
Project #: 0028
Flood Mitigation and Protection Measures for the Water Treatment Plant (WTP) and
Waste Water Treatment Plant (WWTP)
Dear Mr. Berndt:
We are pleased to notify you that the U.S. Department of Homeland Security's Federal Emergency
Management Agency (FEMA) has granted Phase I conditional approval of your application for
flood protection and mitigation measures for the Water Treatment Plant (WTP) and Waste Water
Treatment Plant (WWTP). The proposed project includes the elevation of Fairview Drive, the
construction of a permanent earthen berm around the WTP and WWTP, the construction of a pump
system to remove any water inside the berm, and the installation of a generator to provide back-up
power for both facilities. Federal funds will be released to the State in the amount of $264,960 for
the development of preliminary engineering and design to determine project eligibility. The non-
federal match requirement of $88,320 will be provided through local funding. No construction is
approved at this time.
This project impacts Waters of the United States (WOUS) and may require an individual permit
under Section 404 of the Clean Water Act (CWA). Prior to Phase II, the subgrantee should either
submit a USACE Section 404 CWA Permit, or provide a strategy for CWA compliance. In
addition, this project appears to meet the FEMA definition of "Critical Action" as defined in 44
CFR § 9.4. If so, the current level of protection (100 -year flood protection) is insufficient for
FEMA to meet Executive Order 11988, Floodplain Management obligations. For "Critical Action"
projects to be eligible, the level of protection should be designed to meet 500 -year level of
protection. The Phase I Design needs to address this deficiency.
The activity completion timeframe for Phase I of this project is seven months from the date of this
letter. Upon submission of the Phase I deliverables, FEMA will determine whether the proposed
project is technically feasible, cost effective, and compliant with Environmental and Historic
Preservation requirements. FEMA will render a Phase II determination upon completion of this
review. If, however, the project is not approvable by FEMA, the project will end at that point and
Grantee/Sub-grantee will be awarded its share of incurred costs. Any costs incurred prior to the
date of this approval will be disallowed.
X"vw.fema.gov
Mr. Berndt
FEMA -DR -4013-0028 Phase I Approval
Page 2
Quarterly progress reports for HMGP projects are required. Please include this HMGP project in
your future quarterly reports.
A change to the approved scope of work (SOW) requires prior approval from FEMA. The National
Environmental Policy Act (NEPA) stipulates that additions or amendments to a HMGP sub -grantee
SOW shall be reviewed by all state and federal agencies participating in the NEPA process. NEPA
approval for all SOW additions or amendments is essential before the revised SOW can be approved
by FEMA or implemented by the HMGP sub -grantee.
If you have any questions concerning this correspondence, please contact Maria Maldonado, Hazard
Mitigation Program Specialist, at (816) 276-5084 or Melissa Janssen, Chief, Hazard Mitigation
Assistance Branch, at (816) 283-7012.
Sincerely,
Digitally signedMICHAEL f
MICHAEL R
DN::<=US, o=US. Government,—Department
of Homeland Security, -FEMA, ou=People,
SCOTT
—MICHAEL RSCOTT,
0.ate:20.3.12.1 00.10 :23- 0469761408.fEMA
Date: 2013.12.1710A823 -06'00'
Michael R. Scott, Director
Mitigation Division
www1ema.gov
Allen Schoemaker
From: Baker, Mary [mary.baker@nebraska.gov]
Sent: Tuesday, January 14, 2014 5:01 PM
To: Allen Schoemaker
Cc: Imler, Earl
Subject: delay potential -new proposals
AI -
Sorry for the delay in response from FEMA- they assured me they would email me tonight or first thing in the morning
regarding the request for additional proposals for your HMPG Fairview Road project.
The just I get is that while it might be permissible- it may definitely not be recommendable.
I will notify you as soon as I get their official words.
Thank you,
M"y3
State Hazard Mitigation Officer
Nebraska Emergency Management Agency
mare baker nebrasl<a.gov
402-471-7185
Link: Nebraska Emergency Management Agency
Link: FY2013 Unified Hazard Mitigation Guidance with Addendum (3,9M
Link: Nebraska Standard Hazard Mitigation Plan 2011
Link: Nebraska Administrative Plan for Hazard Mitigation
Link: FEMA 361 Design & Construction Guidance for Community Safe Rooms (Wind/Tornado)